Srp wk 3 summative

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Wk 3 – Summative Assessment: Communication, Collaboration, and Conflict Manage…
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Exam Content
Professionalism can be difficult to maintain during interpersonal communication that involves a major conflict. The
ability to manage the conflict and continually work to improve team communication and collaboration is a valuable
skill for all health care managers.
Consider the following scenario:
The patient access staff at an internal medicine practice are discussing a significant trend of no-show and
cancellation appointments. One receptionist stated that she was told by the coordinator to never schedule
patients who call for same-day appointments unless it is an emergency, such as medication reactions, so patients
would value their appointments and discourage them from not showing up or canceling. The coordinator also
indicated that the change was approved by the CEO. A receptionist became emotional and stated, “This is not right.
We are here to help patients. Your plan does not seem to be working, and I think we should try something else.”
The coordinator then asked the staff how the patient recall list and the confirmation of appointments were
managed. At this point, another receptionist indicated she thought the patient contact software was not working
correctly. It was displaying confirmation icons for scheduled patients, but a few patients called to confirm their
appointments on their own. She said, “We need to do something about this now and stop talking about it. I
reported my suspicion several times to management, but nothing was checked. I think patients calling to confirm
their appointments is proof that the software does not work correctly.”
The coordinator continued to ignore the direct statements of the staff. Instead, she suggested she would study the
relationship between patient gender, age, payer, and the date appointments were set to determine if there were
any patterns. “It’s about time you become involved in the solution,” a scheduler said. “Okay,” the coordinator said,
“I am trying to solve this dilemma. We will accomplish nothing by complaining.” The first receptionist replied, “We
will never solve the problem if you do not process our input.”
The coordinator smiled politely and nodded in agreement. In addition, everyone agreed that the data she would
study could be helpful as a starting point. The coordinator further indicated she would have IT investigate issues
with the patient contact software. A few days later, the coordinator met with all the staff and shared her findings.
Her finding revealed there was no relationship between date scheduled and cancelled appointments or no-shows.
She also indicated that IT found 893 patient portal messages unopened. The messages included requests to
reschedule and text replies to cancel.
The group developed a consensus to follow the original scheduling protocol, which was patients are scheduled on
a first-call basis and the artificial barrier of two weeks was terminated. The coordinator accepted responsibility for
the lack of follow-up on patient messages, but then assigned another scheduler the daily task of checking and
responding to messages. The coordinator thanked everyone for their feedback, ideas, and support. She quipped,
“emotions are okay. Passion should be evident in all of us every day.”
Write a 350- to 700-word paper in which you:
• Describe the quality of communication in the scenario.
• Describe the type of conflict illustrated in the scenario.
• Explain how the defensive climate created by the conflict will affect the team members’ ability to
collaborate and communicate in the future.
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Submission
• Identify strategies the manager could use to resolve the conflict between the team members to
create a supportive climate again.
• Identify strategies the manager could use for improving communication and collaboration between
the team members in the future.
• Explain how the manager can measure the performance of the team. How can he or she determine
if they are progressing or meeting their objectives?
In accordance with the University of Phoenix Policy on Academic Integrity, included in Academic Policies &
Procedures (https://multimedia.phoenix.edu/wp￾content/uploads/sites/3/2022/05/Blackboard_Academic_Policies.pdf), if you used an artificial intelligence (AI) tool
when preparing this assignment, include a statement that describes that use and remember: 1) the majority of
assignment must be your own writing; 2) content generated by the AI tool must be cited; and 3) you must verify the
accuracy of the content generated by the AI tool.
Cite your resources according to APA guidelines.
Submit your assignment.
Resources
• Center for Writing Excellence (https://multimedia.phoenix.edu/cms/cwe/)
• Reference and Citation Generator (https://multimedia.phoenix.edu/cms/citation)
• Grammar Assistance (https://multimedia.phoenix.edu/cms/202010168/)
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