Project Management Plan

Project Management Plan (Team project)Overview
Now that planning activities are done, it is time to prepare the Project Management Plan. Think of it as
the project blueprint, the guiding document for executing and closing the project. Some projects are
small enough not to require a documented project plan, but Mamma wants one for this project. When
the plan is finished, it will be summarized in a separate Project Proposal for Mamma Mia’s approval.
There are two parts to this assignment.
Part 1 – Project Management Plan in Microsoft Word
Start with the Project Charter as a required input for this assignment. Review the Charter’s contents,
and identify adjustments needed as a result of the planning activities. Then use the new information
where needed in the Project Management Plan.
Project Management Plan
Executive Summary
Begin the document with an Executive Summary, which contains:
• Problem statement, or need for the project.
• Project objectives and how they align with the business strategy.
• Project Management Plan summary.
• Technical solution (a high-level description of the IT system, which might include a graphic).
This is a Summary, so it should be a paragraph or two, not to exceed one page.
Primary Stakeholder(s)
List the individual(s) who will use the final product, influence decisions about the project, and (most
importantly) pay for the project.
Scope Statement
The updated scope statement should align with the Executive Summary, and clearly describe what the
outcome of the project will be. Identify what is in scope and what is out of scope.
Requirements
This should list the stated expectations from Mamma Mia.
Project Constraints and Assumptions
Constraints are any events or circumstances that may restrict or limit a project (and the team’s options).
Assumptions are the driving force that determines project success and they are typically outside the
total control of the project team.
Work Breakdown Structure
Do not include the entire schedule. A list of the major deliverables, including planned finish dates, will
suffice.
Resource Costs
At a high level, show the breakdown of costs for work and material resources. Keep this brief and show
the total cost for the project.
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Project Management Plan (Team project)
Project Team
Identify team roles and responsibilities on the project (you can use actual names based on who is in your
group).
List of Equipment and Materials
Format this as a table with these columns:
• Task Name
• Material(s)
• Quantity
• Cost
• Date required
This data will come from the final version of the Project Plan in Microsoft Project. Do not include data on
work resources.
Risk Statement
Copy and paste information for the high-priority risks only (Name, Description, Response Strategy,
Response Plan). There is no need to include the Risk Matrix.
Communication Plan
Lay out the methods of gathering and communicating project progress to the sponsor. This should align
with what shows in the schedule, in terms of frequency and type(s) of communication.
Change Control Plan
This will describe how changes will be approved by the primary stakeholder, Mamma Mia, so it should
be a simple process, perhaps to include:
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Description of Change Request
Impact of not making the change.
Effects of the change on schedule, budget, and quality
Approval
Definition of Project Complete
This is a high-level statement of the criteria that define when the project has been completed, or the
completed deliverables that evidence a completed project.
Signatures
This includes signature blocks of the parties (customer team, project team) that are agreeing to the
charter.
Formatting Your Assignment
Consider your audience – you are writing in the role of a project manager and your audience is Mamma
Mia. Do not discuss Mamma’s Bakery as if the reader has no knowledge of the organization. Do not use
the term “case study” – this is terminology used in a classroom and would not be in a business report.
Use third person consistently throughout the report. In third person, the writer avoids the pronouns I,
us, you, your, we, my, and ours. The third person is used to make the writing more objective by taking
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Project Management Plan (Team project)
the individual, the “self,” out of the writing. This method is very helpful for effective business writing, a
form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer
to come across as unbiased and thus more informed.
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Create an APA format title page that includes: The title of report (Project Management Plan),
Team name, Course and Section number and date (use assignment due date); do not include
graphics or themes.
No running header required for this document.
The body of the paper should be double spaced (or 1.5″), not to exceed 7 pages.
Use 1″ margins on all sides.
Font should be 11-point Calibri, 11-point Arial, 10-point Lucida Sans Unicode, 12-point Times
New Roman, 11-point Georgia, or 10-point Computer Modern.
Font should remain consistent throughout the paper, i.e., not changing from one font to
another.
Use at least one external reference and one from the course content (from the class reading
content, not the assignment instructions or case study itself) with APA formatted citation and
reference. For information on general APA format and specifics related to citing from the class
content, refer to Content → Course Resources → Writing Resources. Resources must not use
Wikipedia, general information sites, blogs, or discussion groups.
The list of References must be its own page at the end of the document and it must be in APA
format, i.e., double spaced, .5″ hanging indent. No more than 10% of the paper may be in the
form of a direct citation from an external source. All in-text citations must appear in the
References list and all entries in the References list must be used as in-text citations.
Run Microsoft Word’s grammar/spell checker; there should be no errors in grammar, verb
tenses, pronouns, spelling, punctuation, first person usage, or contractions.
If headings are used, do not leave blank lines after the previous section.
Submit your paper as a Word document, or a document that can be read in Word.
Submit this assignment in the Team Assignments folder.
IMPORTANT: The submission file should be named as “Group” “Team Name” “Deliverable for”
“Assignment Name”, such as: Group A Projecteers Word Document for Project Management Plan.docx
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Project Management Plan (Team project)
Part 2 – Project Presentation in Microsoft PowerPoint
This will be a Microsoft PowerPoint presentation (no more than 10 slides) that provides a high-level
summary of your project proposal for the major stakeholder(s). The slides should be prepared and
formatted as though they will be presented face-to-face in a Conference room with a projector.
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The presentation should open with a discussion of scope, cost, and schedule.
This presentation will be a decision presentation, not merely an information presentation.
The final slide should ask the sponsor for approval to proceed with the project.
Length should be appropriate to purpose and audience (approx. 8-10 slides).
The slides should not be too full of text or bullets, and should use large enough text for
readability
Please do not use timed automatic slide transitions for this presentation.
You may organize and format your presentation in any way that seems most effective and
appropriate to the purpose.
Graphics may be used but should be meaningful, useful, and not distracting or gratuitous.
Each slide should have speaker notes for what the presenter has to say.
The presentation should include enough detail to allow the stakeholder(s) to make a go/no-go decision
on whether the proposal is acceptable to begin project execution. Make sure that all your documents
are consistent and do not contradict each other. For instance, the schedule and costs as presented in
the Microsoft PowerPoint presentation, the Microsoft Project schedule, and the Project Management
Plan should all agree.
Submit this assignment in your Team Assignments folder.
IMPORTANT: The submission file should be named as “Group” “Team Name” “Deliverable for”
“Assignment Name”, such as: Group A Projecteers Presentation for Project Management Plan.docx
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Project Management Plan (Team project)
Grading Rubric
Criteria
Project Management Plan
The project blueprint, known as
the guiding document for
executing and closing the project.
Project Presentation
90-100%
80-89%
70-79%
60-69%
< 60% Far Above Standards Above Standards Meets Standards Below Standards Well Below Standards 27-30 Points 24-26 Points 21-23 Points 18-20 Points 0-17 Points Contains all 14 of the specified Project Management Plan elements, clearly laying out how the project will be managed. Contains 12-13 of the specified Project Management Plan elements, giving an idea of the size and cost of the project. Contains 9-11 of the specified Project Management Plan elements, giving some idea of the magnitude of the project. Contains 6-8 of the specified Project Management Plan elements, talks at a high level about the project. Most of the specified Project Management Plan elements are missing, or do not follow the assignment guidelines. 24-26 Points 21-23 Points 18-20 Points 0-17 Points Provides a high-level summary of your project proposal for the major stakeholder(s). Contains 10 slides and includes 8 specified elements, accurately summarizes the Project Management Plan, and is consistent with all documents. Contains 8-9 slides, includes 7 specified elements, mostly gives an accurate summary of the Project Management Plan, is mostly consistent with all documents. Contains 6-7 slides, includes 6 specified elements, somewhat accurately summarizes the Project Management Plan, is somewhat consistent with all documents. Contains 4-5 slides, includes 5 specified elements, loosely summarizes the Project Management Plan, is not very consistent with all documents. Contains fewer than 4 slides, includes fewer than 5 specified elements, inaccurately summarizes the Project Management Plan, is not consistent with all documents. Research 18-20 Points 16-17 Points 14-15 Points 12-13 Points 0-11 Points Use at least one external reference and one from the course content (from the class reading content, not the assignment instructions or case study itself) with APA formatted citation (in-text). Required references are incorporated, used effectively, and cited using APA style. References used are relevant and timely and contribute strongly to the analysis. Required references are relevant, and somewhat support the analysis. References are appropriately incorporated and cited using APA style. Only one reference is used and properly incorporated, and/or reference(s) lack correct APA style. A reference may be used, but is not properly incorporated or used, and/or is not effective or appropriate, and/or does not follow APA style for references and citations. No course content or external research incorporated, or reference listed is not cited within the text. Format Uses format provided. Includes Title Page and References Page. 27-30 Points 18-20 Points 16-17 Points 14-15 Points 12-13 Points 0-11 Points Well organized and easy to read. Very few or no errors in sentence structure, grammar, and spelling. Double-spaced, written in third person, and presented in a professional format. Effective organization. May have a few errors in sentence structure, grammar, and spelling. Double-spaced, written in third person, and presented in a professional format. Some organization. May have some errors in sentence structure, grammar, and spelling. Double spaced, and written in third person. Not well organized, and/or contains several errors in grammar and/or spelling, and/or is not double-spaced and written in third person. Extremely poorly written, has many errors in grammar and/or spelling, or does not convey the information required. Project Management Plan Fall 2021 Page 5 of 5 Criterion Score 30 30 20 20