Microsoft Access Data

create the “Automobile” database including queries using Microsoft Access.

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Access Assignment

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Please create a new database called

Automobiles for North East Honda dealership. The database will

have two tables called Cars and Locations.

Table: Cars

Field Name Length Description

Vehicle ID 5 a unique identifier of a vehicle in the dealership

Model 10 model name of the vehicle (should appear in upper case)

Year 4 year of make of the vehicle

Location Code 2 Location where the vehicle is available

Cost Acquisition Cost of the vehicle

Selling Price Retail Selling price of the vehicle

You have to choose the Primary Key and the type of each field (i.e. text, currency, etc)

Data for the table “Cars”

NEH10 accordlx 2006 S1 18500.00 20200.00

NEH21 accordex 2006 WB 21100.00 25100.00

NEH20 accordex2005 PO 21100.00 24999.00

NEH30 civicdx 2004S1 10800.00 13500.00

NEH40 Pilot 2007 S1 26500.00 29999.00

NEH31 civicdx2002 WB 10800.00 13550.00

NEH32 civicdx2003 PO 11200.00 14100.00

NEH50 odessyex2006 S1 23500.0026500.00

Table: Locations

Location Code 3 same as in “cars” table – it is an unique identifier

City 15 Name of the city for the location code (upper case)

Phone 10 Phone number for the location – (xxx)xxx-xxxx

Manager 25 First and last name of the manager for the location

(uppercase)

Designate a primary key and type of the field.

Video instruction: Create a Database & Table – Basics

Both tables should be related by location code:

Video instruction: Creating relationships between tables

All fields in both the tables are required

Video instruction: Table fields –required, adding, deleting

Data for “Locations” table

S1 Scranton 5709416136 Yipeng Liu

WB WilkeBarre 5701112222 your first and last name

PO Poconos 5702221111 Ronald Johnson

Now watch the following video clip before working on the queries:

Video instruction: Selecting Tables for Queries

http://web.usf.edu/blwarner/tips/AccessTips/AC-T-CreateDb-Table/AC-CreateDB-Table.html

http://web.usf.edu/blwarner/tips/AccessTips/AC-T-Relationships/2007-Access%20Create%20Relationships.html

http://web.usf.edu/blwarner/tips/AccessTips/AC-T-Fields-RequiredAddDelete/AC-Fields-RequiredAddDelete-all.html

http://web.usf.edu/blwarner/tips/AccessTips/AC-Q-Selecting%20Tables/SelectingTablesForQueries.html

Create the following queries

1. A query to identify the availability of a specific model (typed by the user). The query should

display the Model, Year, City and Selling Price when a user types in the Model name. The user

should be prompted to type the model name. Save the query as CARSQ1

Video instruction: Parameter Basics

2. A query to show the profit on each car. Profit = Selling Price-Cost. The query should display

Vehicle ID, Model, Year, and Profit. Name the Query – CARSQ2.

Video instruction: Calculated Fields

3. A query to show the total value of inventory of cars based on cost. – i.e., the query should show

the total “cost” for all the vehicles. Name the query – CARSQ3

Hint: Read chapter extension 9, Q4 (p. 443-444) on your text book.

4. A query to show the total “profit” if all the cars are sold at the indicated “selling price”. This query

is based on the query “CARSQ2” (Question 2). – i.e., The query should show “Total Expected

Profit”. Name the query – CARSQ4

Hint: Same operations as query 3, except you need to select the “profit” field in query CARSQ2

instead of table “Cars” at the very beginning when you create this query.

http://web.usf.edu/blwarner/tips/AccessTips/AC-Q-BasicParameter/AC-Q-BasicParameter-edited.camrec.html

http://web.usf.edu/blwarner/tips/AccessTips/AC-Q-CalculatedField/CalculatedField.html

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