MGT420 Project Management

 Consider one of the following ethical situations that could arise when a company such as Trillo Apparel Company requests an outside contractor to perform work. 

Assignment 3: Defining the Project Scope 1/31/18

Review the project case using the documents in Shared Documents. Determine the scope of the District 4 Production Warehouse Move project from the information provided in the case. Using the Project Scope Checklist, prepare a scope document for review and approval by the project sponsor prior to starting the project.

Project Scope Checklist

1. Project objective

2. Deliverables

3. Milestones

4. Technical requirements

5. Limits and exclusions

6. Reviews with customer

Submit your report to the Submissions Area by the due date assigned.

Project Management Case

You are working for a large, apparel design and manufacturing company, Trillo Apparel Company (TAC), headquartered in Albuquerque, New Mexico. TAC employs around 3000 people and has remained profitable through tough economic times. The operations are divided into 4 districts; District 1 – North, District 2 – South, District 3 – West and District 4 – East. The company sets strategic goals at the beginning of each year and operates with priorities to reach those goals.

Trillo Apparel Company Current Year Priorities

· Increase Sales and Distribution in the East

· Improve Product Quality

· Improve Production in District 4

· Increase Brand Recognition

· Increase Revenues

Company Details

Company Name: Trillo Apparel Company (TAC)

Company Type: Apparel design and production

Company Size: 3000 employees

Position

# Employees

Owner/CEO

1

Vice President

4

Chief Operating Officer

1

Chief Financial Officer

1

Chief Information Officer

1

IT Department

38

District Manager

4

Sales Team

30

Accountant

12

Administrative Assistant

7

Order Fullfilment

45

Customer Service

57

Designer

24

Project Manager

10

Maintenance

25

Operations

2500

Shipping Department

240

Total Employees

3000

Products: Various Apparel

Corporate Location: Albuquerque, New Mexico

TAC Organization Chart

District 4 Production Warehouse Move Project Details
The business has expanded considerably over the past few years and District 4 in the East has outgrown its current production facility. Because of this growth the executives want to expand the current facility, moving the whole facility 10 miles away. The location selected has enough room for the production and the shipping department. However, the current warehouse needs some renovation to accommodate the district’s operational needs.
The VP of Operations estimates the production and shipping warehouse move for District 4 will provide room required to generate the additional $1 million/year product revenues to meet the current demand due to the expanded production capacity. Daily production generates $50,000 revenue so a week of downtime will cost $250,000 in lost revenues.
The move must be completed in 4 months.
Mileage between the old and new facilities is 10 miles.
Bids have been received from contractors to build out the new office space and production floor and have signed contracts for work as follows:

Activity

Company Providing Services

Total Contract

Supplies

Time Needed

Pack, move and unpack production equipment

City Equipment Movers

$150,000

n/a

5 Days

Move non-production equipment and materials

Express Moving Company

$125,000

n/a

5 Days

Framing

East Side Framing & Drywall

$121,000

$125,000

15 Days

Electrical

Sparks Electrical

$18,000

$12,000

10 Days

Plumbing

Waterworks Plumbing

$15,000

$13,000

10 Days

Drywall

East Side Framing & Drywall

$121,000

$18,000

15 Days

Finish Work

Woodcraft Carpentry

$115,000

$15,000

15 Days

Build work benches for production floor

Student Workers Carpentry

$112,000

$110,000

15 Days

Production workdays are Monday through Saturday. The actual move must be completed in 5 days for as little disruption to production activities as possible. All contractors are on other projects but have been booked in advance. The contractors will gain the necessary permits and schedule city and county inspections but these tasks need to be identified separately due to the length of time it can take. Permitting and inspections can take from one to three weeks, depending upon schedule and the flexibility of the inspector. The new warehouse is empty and can be accessed immediately. Framing cannot start until the permits are received. Electrical and plumbing can begin as soon as the framing is finished. Drywall cannot start until the electrical and plumbing inspections are complete. After the drywall is completed, final inspections will be completed by the county and city. After both the county and city have passed the new construction, finish work can begin. Building the product floor work benches can occur at any time before the move occurs.
Chief Executive
Officer
Chief Operating
Officer
Chief Financial
Officer
VP Sales &
Marketing
Chief Information
Officer
Executive
Assistant
VP
Operations
VP Customer
Service
Inbound Call
Manager
Outbound Call
Manager
Outbound Call
Team (20)
Inbound Call
Team (35)
IT
Manager
IT Staff
(37)
Sales Team
(30)
Accountants
(12)
District2
Manager
District 3
Manager
District1
Manager
District 4
Manager
D1 Operations
(500)
D1 Operations
(650)
D3 Operations
(450)
D4 Operations
(900)
Administrative
Assistant
Administrative
Assistant
Administrative
Assistant
Administrative
Assistant
Administrative
Assistant
Administrative
Assistant
Order Fulfillment
(45)
Shipping
(50)
Shipping
(50)
Shipping
(50)
Shipping
(90)
Maintenance
(5)
Maintenance
(5)
Maintenance
(5)
Maintenance
(10)
Project Managers
(10)
VP
Design
Design Team
(24)
Trillo Apparel Company
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Trillo Apparel Company