Grant administration resource development

WORKSHEET 1.1: Proposal Idea Questionnaire

1. What new projects is your organization planning for the next two to three years?

Project A:

Project B:

Project C:

Project D:

2. Which of these projects are most compatible with your organization’s current mission and purpose, and in what way?

Project

Compatibility

A

B

C

D

3. What is unique about your organization’s project?

Uniqueness

4. Who else is doing this project? Is there duplication of effort? Is there potential for collaboration?

Duplicate Project
(with whom)

Possible Collaboration
(with whom)

WORKSHEET 1.1: Proposal Idea Questionnaire (Continued)

5. What community need does each of your organization’s projects address?

Need Addressed

6. What members of your community—including civic leaders, political figures, the media, and your organization’s clients or constituents, and other nonprofits—support each project?

Supporters

7. Does your organization currently have the expertise to undertake each project? If new staff is necessary, can the organization manage growth in infrastructure (HR, technology, supervisory oversight, etc.) effectively? (Check each category that applies to each project.)

Expertise Human Resources Technology Other (specifify)

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8. Is there internal (board and staff) support for the project? External support (community leaders, clients, neighbors, etc.)? (Check the category that applies to each project.)

Internal Support (specify)

External Support (specify)

WORKSHEET 9.1: Organization Background Exercise™

[Organization Name]

Accomplishments

Personnel

Location

Legal status

Date of founding

Mission

Target population

Programs

Partnerships

How unique

Special recognition

Summary of need statement

Financial

Board and staff

WORKSHEET 9.1: Organization Background Exercise™

Children’s Care Acadamy of Pinellas

Accomplishments

Personnel

Location

123 Highland Avenue, Largo, Florida 31111

The Children’s Care Academy of Pinellas facilty is the result of the city of Largo, Florida, a locally-owned, state-franchised cancer center and a generous private endowment. The land on which the facility resides was donated by the the city of Largo, with the physical building donated by the cancer center. The operational facility became a reality with the generous endowment funds from a private benefactor.

Legal status

The Child Care Academy of Pinellas is an a 501(c)(3)non-profit licensed child care center in good standing with current up-to-date state inspections.

Date of founding

The Children’s Care Academy was founded on January 2, 2012, with incorporated status established on July 5, 2013.

The Children’s Care Academy of Pinellas was founded by a local business person with an innovative idea, compassion and a generous benefactor endowment.

Mission

The Children’s Care Academy of Pinellas exists to nuture children in a safe and enjoyable environment for those with parents undergoing cancer treatment. Our focus is to provide complimentary care for parents who do not otherwise have access to childcare. Our goal is to create a fun, loving and educational experience for every child.

Target population

The Children’s Care Academy cares for all children ages six months through age 13 for parents and care givers who are actively seeking cancer treatment in the central west portion of Pinellas County Florida. The academy also provides counseling opportunites for the parents to help ensure a positive emotional healthly well-being while they are engaging in cancer treatment.

Programs

Academic tutoring and cancer care counseling are two essential services provided by Children’s Care Academy to help promote education and a healthy mental and emotional well-being for children and parents. On-site academic tutoring is available for school-age children by certified educators from within the community. On-site child psycologists help to provide emotional support for children with questions and concerns regarding their parent’s cancer treatment. The academy also offers counseling opportunities for parents as part of their treatment to help further encourage the healing process. Tutoring and counseling sessions are offered by appointment on an as need basis. Clients who inquire about spritiual guidance are referred to local churches around the community.

Child psycologist, B.A.Rayburn, Ph.D., was honored in Psycology Today as one of the most influential philanthropists in the Tampa Bay area for her generosity within the community. Special recognition was noted regarding her dedication to serving the children of the Children’s Care Academy of Pinellas.

The academy recieves tutoring services from both active and retired educators within the community. Tutors hold bachelors degrees in elementary and high school education, are state-certified and have been educating the children in Pinellas County and beyond for more than 50 years combined.

Counseling services at the academy are provided by state-licensed psycologists holding both masters and docotral degrees.

Professional academic tutoring, counseling and psycology services are provided to the academy on a pro bono basis.

Partnerships

Children’s Care Academy of Pinellas partners with a local cancer care center, Pinellas County Board of Education, Largo Medical Center, Morton Plant Hospital, various churches in the surrounding community and the American Cancer Society. The local cancer care center refers cancer patients with children to the academy for their essential childcare needs during treatment. Largo Medical Center and Morton Plant Hospital partners with the academy during the academy’s annual health fair as major sponsors and generous annual Gala dontations. The Pinellas Board of Education partners by referring state-certified teachers for educational purposes. The churches within the community offer spiritual guidance for clients upon request. One local church offers complimentary transportation services in times of need as part of their internal community outreach program. The academy partners with the the non-profit organization, American Cancer Society to provide additonal cancer care support resources and materials.

Once a year a neighboring church takes up a special collection to help sponsor the academy. These annual donations go into a petty cash fund reserved for familes in temporary need. This same church also offers transportation to academy clients as the need arises.

How unique

Children’s Care Academy of Pinellas is the first complimentary child care service in Pinellas County offering free child care to parents and caregivers who do not have the means or support for child care while undergoing cancer treatment. Another unique aspect of the program is the on-stie tutoring and counseling programs provided by the academy via pro bono professionals.

Special recognition

Children’s Care Academy was featured in The Tampa Bay Times and the Tampa Tribune in 2014 as one of the top 10 non-profit organizations of Pinellas County highlighting the unique services to the community. The Academy was showcased on the local morning televison, Good Morning Tampa Bay, focusing on the center’s exemplary volunteer dedication in reaching the cancer communtity.

Summary of need statement

The purpose of the Children’s Academy of Pinellas is to care for children whose parents and caregivers are actively receiving cancer care. The outreach concept behind the academy has taken the community by storm and presented a need to expand the program by providing nourishment for the children, expanding the media center with additional electronic devices and outfitting the faciity with handicap accessible equipment.

The children who attend the academy can be on the premises anywhere from one to several hours requiring the need to furnish nutritional food for the childlren. Tutoring services within the facility are growing, and most recently, the facility had to turn away children with physical limitations due to the lack of proper handicap accessible equipment. To further enhance the academy’s program, the academy is seeking funding for projects that will improve the effectiveness of the program for continued outreach and growth. The academy is planning to implement a Quick Bites Café that will provide nutritional foods in the form of a light breakfast, lunch, snack or dinner for the children enrolled in our program. This program will assistant in enhancing our community outreach program by providing essential nutrition while helping to provied peace of mind for the families. To further enhance the academy’s tutoring program, the academy is planning to aquire additonal electronic devices in keeping up with the growing tutoring requests and the expanding age of electronic homework. Currently, the facility is not able to accept children with physical limitations. With this in mind, the facility is looking to obtain handicap accessible equipment to afford the necessary updates and adjustments required to accept said children.

Financial

The Children’s Care Academy of Pinellas was established with the generosity of a personal benefactor endowment and continues operations through corporate funding, private donations and annual fund-raising events. The Children’s Care Academy of Pinellas was the recipient of a 500 thousand dollar endowment that afforded the academy to become a realtiy by turning a dontated building into a functional child care center with all the essentional supplies and amenities. Annual fund-raising events include an annual health fair sponored by Largo Mecical Center and Morton Plant Hosptial and an annual gala open to the public. The fund-raising events are used for the general day-to-day operations of the academy. Private donations are also accepted.

Board and staff

The Children’s Care Academy of Pinellas is run by an active board of directors comprised of the owner and operations manager, two educators, two psycologists; including one specializing in child psychologogy, a semi-retired attorney, a restauranteur and a representative from the American Cancer Society. The Academy employs one office manager, three full-time early childhood-certified teachers, two retired state-certified educators and utilizes a cache of volunteers from within the surrounding community. The academy offers an unpaid internship program aimed at high school seniors and college students seeking a career in education. This program offers a seasonal staff of additional employees.

The unpaid internship program not only helps prepare future educators for the classroom, it also helps portray the importance of community outreach with a better understanding of cancer care compassion.

All staff, paid and volunteer, must complete a throurough background check and undergo periodic drug testing. The office manager handles the day-to-day operations such as scheduling and payroll. The office manager works closely with the owner and operations manager to ensure the facilty runs effectively. The owner of the academy does not receive compensation. Three full-time early childhood certified teachers care for the children ages six months through age five. Two full-time retired state educators oversee school age children with tutoring and homework needs. Volunteers from within the community serve to help full-time staff with essential needs and play a huge part in providing fun engaging activities for the children.

WORKSHEET 1.1: Proposal Idea Questionnaire

1. What new projects is your organization planning for the next two to three years?

Project A:

Open a

Quick Bites Café

to offer nutritional food in the form of a light breakfast, lunch, snack or dinner for children attending the Children’s Care Academy. Upon approval of the café, a certified dietician would be invited to sit on the board for instruction and guidance during implementation process and beyond.

Project B:

Acquire additional electronic

devices

; new computers and iPads to help enhance the growing tutoring program and aid in the expanding homework need for wireless technology required for children’s homework assignments.

Project C:

Purchase handicap accessible equipment

for the facility to welcome physically challenged children into the academy. The facility currently does contain the proper equipment such as an outside entrance ramp, a handicap accessible bathroom facility and other equipment deemed necessary to properly care for the children.

2. Which of these projects are most compatible with your organization’s current mission and purpose, and in what way?

Project

Compatibility

A

Implementing the Quick Bites Café will assist families by providing nutritional food to help ease the burden of care before and or after cancer treatment. Chemotherapy and radiation therapy can be effect the body to the extent of not being able to care for family children properly; this can especially be a hardship on the single parent. Providing nutrition to children will be an added outreach feature than can significantly help improve a family during a time of need.

B

Acquiring new computers and iPads will help enhance the on-site tutoring assistance program with more current and up-to-date programs and devices. The tutoring outreach program will have an advantage with new equipment and further navigate children toward success with the availability to complete homework with wireless technology on site affording more quality family time at home.

C

Purchasing handicap accessible equipment and making the required adjustments will aide in a safer environment and offer the opportunity to accept a wider variety of children and families with physical limitations.

3. What is unique about your organization’s project?

Uniqueness

The Quick Bites Café will be the first of its kinds in that the food provided through the café will be entirely complimentary for families in need. The academy stands committed to providing the best possible care that will afford the most comfort to each family during times of need. Offering a food program will not only provide nutrition to the children, but will also help ease the burden of care at home, with the hopes of permitting more quality time in the home.

Acquire new electronic devices

The Children’s Care Academy offers complimentary on-site tutoring services for school-age children. The new electronic devices will aide the program to further enhance the tutoring program as well as offer homework assistance and additional resources for children’s homework assignments. This program feature allows children to continue to learn, finish homework assignments and allows for more free time at home to play and spend time with the family.

C

Purchase handicap accessible equipment

Purchasing handicap accessible equipment is necessary to help provide a safer environment for children with physical limitations. It is unique in that most child care facilities are not fully handicapped accessible for children with physical limitations. Ensuring a fully handicap accessible facility will help expand the academy’s outreach program to better serve the community.

4. Who else is doing this project? Is there duplication of effort? Is there potential for collaboration?

Duplicate Project
(with whom)

Possible Collaboration
(with whom)

Currently there are no childcare facilities offering complementary nutritional breakfast, lunch or light dinner for children in Pinellas County.

Possible collaboration with neighboring grocery stores and restaurants to provide essential donations to help supplement the Quick Bites Café food services.

Currently there are no childcare facilities providing complimentary tutoring and homework assistance with up-to-date electronic devices for school-age children in Pinellas County.

Possible collaboration with national electronic stores in seeking donations for computer software packages and necessary supplies for the expanded learning program.

Currently there are no handicap accessible childcare facilities in Pinellas County offering complementary childcare.

Possible collaboration with a neighboring durable medical supply store for suitable equipment donations. The Children’s Care Academy handicap accessible facility could be a huge asset for the American Cancer Society’s list of resources for cancer patients undergoing treatment with children with physically limited children needing childcare.

WORKSHEET 1.1: Proposal Idea Questionnaire (Continued)

5. What community need does each of your organization’s projects address?

Need Addressed

The Quick Bites Café will provide nutritional food to children whose parents are receiving cancer care such as chemotherapy and radiation. Providing a light breakfast, lunch, snack or dinner will help the parent who may not be able to provide a nutritional meal before or after receiving treatment. The Café would help raise cancer treatment awareness to the public as the concept takes hold and proves to help ease parental responsibility if even for one meal. Most everyone knows what cancer is, most, however do not realize how taxing treatment can be on the affected individual.

Providing up-to-date electronic devices in the form of new computers and iPads will help provide the opportunity for children to enhance learning skills that may help them excel in school. Having the opportunity to complete homework assignments during their stay at the academy may afford more quality family time at home.

The purchase of handicap accessible equipment will provide the community a safe childcare facility for children with with limited physical abilities during parent’s cancer treatment.

6. What members of your community—including civic leaders, political figures, the media, and your organization’s clients or constituents, and other nonprofits—support each project?

Supporters

The parents who utilize the Children’s Care Academy will be the greatest supporters of the Quick Bites Café. Parents can leave their children with the academy knowing they will be receiving a nutrional meal or snack during their stay.

Area schools will support the acquisition of new electronic devices that will help offer further assistance to children’s learning. Seeking potential support and advice from other non-profit organizations with connections to edcuational software would be an asset to the facility.

The media will be instrumental in educating the community about the handicap accessible facilty. The handicap community will reap huge benefits with a fully handicapped accessible child care facilty.

7. Does your organization currently have the expertise to undertake each project? If new staff is necessary, can the organization manage growth in infrastructure (HR, technology, supervisory oversight, etc.) effectively? (Check each category that applies to each project.)

Expertise Human Resources Technology Other(specifify)

X

X X

X X

8. Is there internal (board and staff) support for the project? External support (community leaders, clients, neighbors, etc.)? (Check the category that applies to each project.)

Internal Support (specify)

External Support (specify)

The Restauranteur serving on the board is a chef.

A retired teacher on staff taught computer science and is very knowlegable in modern technology.

An emplpyee’s family member has two handicap children and will be instrumental in assisting with appropriate equipment to implement in the facilty.