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Cottrell_Beetta_staffing_handbook_rough_draft_beetta_cottrell_ x

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Student Name: Beetta Cottrell STAFFING HANDBOOK PIONEER MANAGEMENT
CONSULTANT Handbook Date: 11/2012 PMC DEFINITION OF STRATEGIC STAFFING
Strategic staffing is the process where the management develops a
company through employee recruitment, selection process, and analysis of
individuals as capable employees. It involves the filling of vacant
positions in Pioneer Management Consultant (PMC) by identifying the
requirements of the position, undertaking an inventory of the available
individuals, recruiting them, selecting the successful candidate(s),
placement, organizing staff training, promotions, and compensating hard
working staff (Bechet, 2002). JOB ANALYSIS Job analysis refers to the
process of identifying and determining the duties and requirements that a
position entails. Job analysis in PMC involves the relative
significance of the job’s duties and requirement. A significant concept
about job analysis at PMC
is that
job
analysis is
done on
the job and not a person. Job
analysis
data
is acquired
from
various data collection methods like interviews, questionnaires, or
observation, but the product of this analysis is the description and
requirements specifications of the job, which are not a description of a
person (Oswald, 2003). PMC APPROACH TO THE JOB ANALYSIS PROCESS Pioneer
Management Consultant uses two approaches in conducting job analysis.
These two approaches include major job requirement (MJRs) and Knowledge,
skill, and abilities job analysis approach. The source of the major job
requirements are the current, official job position description by the
company’s human resource department. KSAs identify the requirements
necessary to accomplish the MJR. The goal of KSAs in PMC is to identify
the successful candidate(s) who possess the potential to perform the
duties in the position to be filled. EXAMPLE OF
JOB ANALYSIS
FORM
JOB ANALYSIS FORM Job Title
Job
Code Date Department Name
Name of
Supervisor
Compiled
by

1. What is the purpose of your job? 2. What was
the position of
your last job? 3. What job would you expect to be promoted? 4. If you
are a supervisor please check the activities that you personally
supervise. Promoting Orientation Recruiting Compensating Counseling
Budgeting Training Training Performance measuring Planning Directing
Developing Other 4. Education.
Check the blank
space
that
correctly shows
the educational requirements for the job.

a. No formal education
required. B.
college certificate or equivalent
c. Lower
than high school
diploma d.
College degree
e.
High school diploma f. Education beyond undergraduate
List degrees,
professional license or
any other
required
certificate.
Indicate the education you had when you were
selected for the
job.
5. Job Duties:
Please
describe
the
duties that you
perform.
List down the duties you consider most significant or very difficult.
a. Daily duties b. Duties performed after some period (please indicate
if the duty is weekly, monthly etc.) c. How long have you been
positioned in the job? e. Are you currently performing any other duties?
If yes, Please describe if the answer is YES. f. Can you perform any
other duty not included in the duties list in your job? Please describe
preferred job. 6. Experience. Check the level of years experience
required to perform the job. a. None e. Between 1 to 3 years b. Below 1
month f. Between 3 to 5 years c. Between 1 to less 6 months g. Between 5

to 10 years d.
Between 6
months to one year h.
Above ten
years
7.
Skill. List
the
skills required
to performance
the job.

List skills you
had
when you were placed on this job.
8.
Equipment. Does your
job
require the
using
any
machinery or
equipment? Yes No Please list the
machine or
equipment and
how often
you use it.
Machine
or
Equipment
Frequently
Occasionally
Rarely a. b. c. d.
9. Any other comment? JOB POSTINGS OUR APPROACH TO POSTING POSITIONS
PMC job posting approach adheres to planning of job posts to achieve the
recipient of a great number of job applicants. The approach follows the
process of a ground up approach, which involves selecting the medium.
Some of these mediums include online advertisements, online recruiting,
and newspaper job posting. BRIEF SAMPLE OF AN INTERNAL JOB POSTING PMC
SAMPLE JOB POSTING TEMPLATE JOB SUMMARY POSITION DUTIES AND
RESPONSIBILITIES COMPETENCIES QUALIFICATIONS (Educational Qualification
and Work Experience) COMMUNICATION SKILLS COMPUTER KNOWLEDGE SKILLS WORK
ENVIRONMENT APPLICATION PROCESS PMC job application process requires
that all applicants regardless of the job vacancy that they are applying
for, to provide all required information by completing the company’s
job application form. Job application in PMC is done online and NOT by
sending application papers in hard copy. Prospective applicants are
required to access the job application form from the company’s official
website and fill all the required sections. PMC APPLICATION FORM JOB
APPLICATION FORM Position:
________________________________________________ APPLICANT INFORMATION
Name: _________________________________________ (Surname First name Last
name) Physical address:
___________________________________________________________
_______________________________________ Postal address:
___________________________________________________________
_______________________________________ Telephone No.:
__________________ Email address: _________________________ ACADEMIC
QUALIFICATIONS Start Period To Institutions A Qualifications Grades WORK
HISTORY Start Period To Organization Position Responsibilities
Achievement CURRENT EMPLOYMENT INFORMATION Employer:
______________________ Position: __________________ Current monthly
compensation: ____________________ Responsibilities:
__________________________________________________
___________________________________________________________________
REFEREES 1. Name: ____________________ Position: _______________________
Organisation or company: ____________________________________________
Telephone No.: _________________ Email : ____________________ 2. Name:
____________________ Position: _______________________ Organisation or
company: ____________________________________________ Telephone No.:
_________________ Email : ____________________ 3. Name:
____________________ Position: _______________________ Organisation or
company: ____________________________________________ Telephone No.:
_________________ Email : ____________________ Why are you interested in
this job?
HOW THE APPLICATION FORM IS UTILIZED (THE PROCESS) AND RATIONALE
By completing
this form,
it enables the human resource department have complete data on all job
applicants to enable a quick job recruitment process. INTERVIEWING
PROCESS OUR INTERVIEWING PHILOSOPHY PMC believes that managers and
leaders are not are not different class of individuals in a company. Any
individual can be either an effective manager or a skilled leader. PMC
interviewing philosophy embodies the goal of tapping the work force that
will direct the company to its goal while functioning as a unit. Some
of the elements in the philosophy include effectiveness, functioning,
developing commitment, effective leadership, and appropriate skills.
EXAMPLES OF LEGALLY ACCEPTABLE, NON-GENERIC INTERVIEWING QUESTIONS 1.
“What do you know about this organization?”
2.
“What
do you know about the position you’ve applied for” PRE-EMPLOYMENT
ASSESSMENT Using these pre-employment assessments is an effective method
for PMC to identify an applicant that has the potential to fill a
vacant position. Some of the pre-employment assessments include
personality tests, criminal background assessments, cognitive tests, and
medical examination (Wienclaw, 2010) . ORGANIZATIONAL PHILOSPHY TO
PRE-EMPLOYMENT TESTING AND ASSESSMENT By utilizing valid pre-employment
tests and employee assessment tools, Pioneer Management Consultant adds a
significant and crucial objectivity element regarding employee
evaluation and assessment. PIONEER MANAGEMENT CONSULTANT (PMC) STAFFING
HANDBOOK The PMC staffing handbook follows the guidelines of critical
elements of staffing process. These elements range from advertising of
job opportunities, analysis and selection, and developing of a
succession plan. In following these elements, PMC follows structured
staffing systems, which comprise recruitment, selection, compensation,
management of performance, development of skills or performance, and
promotion. References Bechet, T. P. (2002). Strategic staffing: A
practical toolkit for workforce planning. New York: AMACOM. Oswald, F.
L. (2003). Job Analysis: Methods, Research, and Applications for Human
Resource Management in the New Millennium (Book). Personnel Psychology,
56(3), 800-802. Wienclaw, R. A. (2010). Employee Selection. Employee
Selection – Research Starters Business, 1-7. PIONEER MANAGEMENT
CONSULTANT PIONEER MANAGEMENT CONSULTANT PIONEER MANAGEMENT CONSULTANT
PIONEER MANAGEMENT CONSULTANT PIONEER MANAGEMENT CONSULTANT PIONEER
MANAGEMENT CONSULTANT PIONEER MANAGEMENT CONSULTANT PIONEER MANAGEMENT
CONSULTANT PIONEER MANAGEMENT CONSULTANT PIONEER MANAGEMENT CONSULTANT
PIONEER MANAGEMENT CONSULTANT PIONEER MANAGEMENT CONSULTANT PIONEER
MANAGEMENT CONSULTANT PIONEER MANAGEMENT CONSULTANT PIONEER MANAGEMENT
CONSULTANT PIONEER MANAGEMENT CONSULTANT PIONEER MANAGEMENT CONSULTANT
PIONEER MANAGEMENT CONSULTANT STAFFING HANDBOOK STAFFING HANDBOOK 1
STAFFING HANDBOOK 2 STAFFING HANDBOOK 3 STAFFING HANDBOOK 4 STAFFING
HANDBOOK 5 STAFFING HANDBOOK 6 STAFFING HANDBOOK 7 STAFFING HANDBOOK 8
STAFFING HANDBOOK 9 STAFFING HANDBOOK 10 STAFFING HANDBOOK 11 STAFFING
HANDBOOK 12 STAFFING HANDBOOK 13 STAFFING HANDBOOK 14 STAFFING HANDBOOK
15 STAFFING HANDBOOK 16 STAFFING HANDBOOK 17

Course Project Grading Rubric

Category

Final 

Project 

Point  Description

Estimated Percent Complete / 

Comments

Cover Page ‐ Include your name, course number, and the date Completed

Table of Contents ‐ List the main ideas and section of your project and the pages in which they are 

located. Any illustrations should be included separately. 

Not included

Body of Your Report ‐ Use a header titled with the name of your project. Then proceed to break out the 

main ideas. State the main ideas, state major points in each idea, and provide evidence. Break out each 

main idea you will use in the body of your project. Show some type of division like separate sections that 

are labeled; separate group of paragraphs; or headers. You would include the information you found 

during your research and investigation.

Good use of headers to identify 

different components/topics

Summary and Conclusion ‐ Summarizing is similar to paraphrasing but presents the gist of the material in 

fewer words than the original. An effective summary identifies the main ideas and major support points 

from the body of your report. Minor details are left out. Summarize the benefits of the ideas and how 

they affect the staffing industry.

Not included

References ‐ Work Cited ‐ Use APA citation format as specified in the Syllabus. No more than 10% of the 

total project can be from borrowed material and must be properly cited via APA. Review the APA 

materials provided in the Syllabus and Student Resources, as needed. Your instructor may submit your 

work to Turnitin. Any un‐cited material or excessive cited material (above the 10% minimum) can 

seriously jeopardize points earned (beyond the Documenting and Formatting section of the 

rubric). 

Sources appear to be properly 

acknowledged. 

Organization & 

Cohesiveness
30

The final project should make sense to the reader from start to finish.  The organization of the project 

should be logical and easy to follow without confusion to the reader.
Off to a great start

Editing 20
Proof read the final project and ensure that each sentence is complete, the correct grammar is used, 

spelling is correct, etc. 
No issues noted

The content of the project is the key deliverable and is mostly found in the body of the project.  All 

components of the project contribute to the final content.

A definition of strategic staffing that supports the requirements of the organization. Good 

A description of the job analysis process and an example job analysis format. Completed

The approach to posting a position and the related rationale for taking that approach. Plus, a short 

example job posting. 

This section is not fully developed

An example application form and an explanation of how it should be implemented and related reasoning 

for the approach recommended.  Make sure your application form contains only legally permitted 

inquiries.  (The corrected application form from Week 5 cannot be used.)

This section is not fully developed

Layout the interview process: (a) what is the organization’s interview philosophy? (b) provide some 

examples of good (non‐generic and legally acceptable) interview questions.  
This section is not fully developed

Describe the organization philosophy and approach to pre‐employment testing and assessment 

(performance, background/criminal, drug, etc.).
This section is not fully developed

Add in three staffing other elements that you feel are important to the staffing process.

Element 1   

Element 2   

Element 3   

Body of project must be at least 10 

full pages

13% currently

Explain how this handbook can be used and the value that it brings to the HR professional involved in 

strategic staffing.

What did you get out of this assignment?  What did you learn?

Total  250 A quality project will meet or exceed all of the above requirements. Still room for improvement

Required % 25% Approximate Percent of Course Project Complete 25%

Points Available  90 Total points earned on draft 90

Best Practices

Introduction ‐ Your introduction should include the items below.

Introduce the subject and why the subject is important.

Preview the main ideas and the order in which they will be covered.

Establish a tone for the document.

Below are additional hints on preparing the best possible project.

1. Apply a three‐step process of writing: plan, write, and complete.

2. Prepare an outline of your research project before you go forward.

3. Complete a first draft and then go back to edit, evaluate, and make any changes required.

Course Project Draft

Cover Page ‐ Include your name, course number, and the date.

Requirements 

(failure to meet 

these criteria may 

result in penalties)

The course project should be between 10‐12 full pages in length, double‐spaced….NOT INLCUDING TITLE PAGE, 

REFERENCES PAGES, OR APPENDICES.

No more than 10% of the total project can be from borrowed material and must be properly cited via APA.

Table of Contents ‐ List the main sections of your project and the pages in which they are located. Illustrations should be included separately.

4. Use visual communication to further clarify and support the written part of your report, such as illustrations, diagrams, and the like.

Work Cited ‐ Use APA citation format as specified in the Syllabus. No more than 10% of the total project can be from borrowed material and must be properly 

cited via APA. Review the APA materials provided in the Syllabus and Student Resources, as needed. Your instructor may submit your work to Turnitin. Any un‐

cited material or excessive cited material (above the 10% minimum) can seriously jeopardize points earned (beyond the Documenting and Formatting section of 

the rubric).

Summary and Conclusion ‐ Summarizing is similar to paraphrasing but presents the gist of the material in fewer words than the original. An effective summary 

Body of Your Report ‐ Use a header titled with the name of your project. Then proceed to break out the main ideas. State the main ideas, state major points in 

The first draft of the project (approximately 25% of the work should be completed in draft form) should be completed and submitted in Week 3.  

(90 Points) 

Summary and 

Conclusion

Content                      

DO NOT INCLUDE 

FORMS OR 

SAMPLES FROM 

OTHER SOURCES ‐ 

ALL WORK IN THE 

BODY OF THE 

REPORT MUST BE 

ORIGINAL 

STUDENT WORK

150

25

Documentation & 

Formatting
25

Section not started

Comments:

Thanks for submitting the draft of your course project. A quick review indicates that a some work still needs to be done in certain areas.  Please see the attached 

Turnitin Originality Report for information on how near you are already to the 10% limit on information borrowed from other sources. Please do NOT use forms or 

samples from other sources in the body of the paper. Although they may be used in the Appendices, they will NOT count towards the 10‐12 page requirement or the 

10% borrowed material limitation.

Please remove the boilerplate information and instructions before submitting as this is contributing to the high Turnitin Similarity Index.

Assignment: You are to create an original (not copied from the text or other sources) handbook with many of the vital tools used in the strategic staffing process.  Minimal 

borrowed material is permitted (no more than 10% of the completed handbook, so plan accordingly for any borrowed material in the draft!) and all information used that 

is not your own thought or own words must be cited via APA for ALL sources used (textbook, Internet, etc.). The majority of the Handbook must be original—meaning 

written by the student. (Note: this is NOT an employee or HR manual; it is a STAFFING handbook that could be used by managers as a resource for the staffing process.) 

Not yet done

The project should have good structure as indicated in the best practices listed below.  All resources used must be properly cited.