Final Report For Internship

The internship is aboutpayroll department reports and I did the presentation the report must be connected and please use the 3rd file as a reference (information about the training entity.docx)

TABLE OF CONTENT
❖ DESCRIPTION OF ORGANIZATION
❖ INTERNSHIP ACTIVITIES
❖ CONCLUSION
❖ Q&A
DESCRIPTION OF ORGANIZATION
One of the first concerns of the state, after the annexation of
the Hejaz in 1344 Ah/1925, was to take care of the movement
of thought, education and education, one of the first concerns
of the state, after the annexation of the Hejaz in 1344 Ah/1925,
was to take care of the movement of thought, education and
the care of students of science, where the first General
Directorate of knowledge was established, followed by the
opening of schools in the regions of the kingdom, equipped, and
provided with teachers from inside and outside the country.
INTERNSHIP ACTIVITIES
❖ End of service for employees: The introduction of
the end-of-Service bonus, which is a salary of 6
months on the last salary received by the retired
employee.
❖ Vacation compensation for employee:
Introduction of compensation for a retired
employee for holidays that he did not enjoy up to
a maximum of 180 days.
❖ Relocation allowance for employees:
The introduction of the transfer allowance for the
employee transferred his services to Umm Al-Qura
University .
INTERNSHIP ACTIVITIES
❖ Nature of work allowance for employees The
introduction of the allowance for the nature of
work of the competent employee for work that
deserves the allowance after the approval of the
committee.
❖ Salary transfer Transfer the employee’s salary from
one bank to another bank under a letter of
discharge from the previous bank Suspension of
salary in case of exceptional leave or loan The
employee’s salary is stopped if he applies for an
exceptional leave without salary or in case of loan
to another party.
❖ Without salary Payment of a quarter of the salary in
case of maternity for female administrators An
employee is paid a quarter of a salary in case of
maternity leave taking care of a newborn with at
least 1,500 riyals net salary .
CONCLUSION
Assement of internship
❖ Better understanding of chain of
command
❖ Acknowledge the importance of the
payroll department in the
organization
❖ Developed communication skills
through communicating with
employees and departments
❖ Acquired new knowledge software
like Oracle ERP
CONCLUSION
Summary
❖ Learned how the payroll department works in a governmental
organization
❖ The link between finance department and human resources
❖ The use of ERP system (Oracle)
CONCLUSION
Suggestions
❖ Digitalizing the payroll department and
getting rid of paper based process
❖ Separation of payroll department from
human resources
Q&A
When to send the payslip to ministry of finance ?
On the 15th day, up to a maximum of 20 ad, every
month the payslip is submitted to the Ministry of
Finance.
What are the holidays for which the employee does not
deserve the salary ?
Exceptional leave and educational leave more than
one year .
What is the payroll structure in umm-alqura ?
There are three payroll structures:
1. Administrative Staff payroll
2. Teaching staff payroll
3. Medical staff payroll
THANK YOU
College of Administration and Finance Sciences
Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:
Training Organization:
Trainee Department:
Field Instructor Name:
Field Instructor Signature:
Course Title:
CRN:
Internship Start Date:
Internship End Date:
Academic Year/Semester:
For Instructor’s Use only
Instructor’s Name:
Total Training Hours /280
Students’ Grade: Marks Obtained /30
Level of Marks: High/Middle/Low
College of Administration and Finance Sciences
Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and
use the cover page above)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the
following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This
includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks
being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per
week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey. This part will aid the students to learn basic elements of academic writing. To express their
appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers,
other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees.
Provide a list of functions performed by different departments/divisions in the internship organization.
Provide an overview off the production system or service procedure (what are the resources, inputs,
outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)
used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service groups
• What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost system, evaluation
of consumers, needs, product strategy, distribution strategy, promotional strategy)?
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the
following types of analysis and questions. You do not have to answer all the questions in the list: •
Describe your working conditions and functions, such as: Who is your supervisor (include his/her name
and his/her position); other team members or co-workers and what their functions are to complement
yours.
• Provide a detailed description about the department(s) that the trainee did her/his training with them.
Adding all sub-divisions for this department(s) if it is available. Student can add to this description a
supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive?
College of Administration and Finance Sciences
• Describe what kind of working documents and analysis you did there and what experiences you have
gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice (things you did or
observed at the company) must be made and highlighted. In this section the student can add a supported
table includes which academic course (s) (course title and code) helped to perform training tasks. For
example, two columns; the first one shows the course name and second column shows the tasks
performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
• Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the training
experience. Reference If it is needed Appendix (option) This will help the instructor to have a background
about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for
future job application especially for fresh graduates who do not have previous practical experiences.
• Basic information (name, city, contact details…etc.).
• Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her previous
experiences
Information about the training entity
About the University
One of the first concerns of the state, after the annexation of the Hijaz in 1344
AH / 1925 AD, was to take care of the movement of thought and education,
and to care for students of knowledge, where the first General Directorate of
Knowledge was established, and schools were successively opened in the
regions of the Kingdom, equipped, and provided with teachers from inside and
outside the country.
Among the first institutes that were established were the Scientific Institute in
Makkah Al-Mukarramah in 1345 AH / 1926 AD, the School of Mission
Preparation in Makkah in 1355 AH / 1936 AD, and Dar Al-Tawheed in Taif in
1368 AH, and scientific institutes and schools were published in various cities
and regions.
In 1369H, King Abdulaziz ordered the establishment of the College of Sharia in
Makkah, to become the first university educational institution established in the
country, and the nucleus of um Al-Qura University and its mother college.
um Al-Qura University, despite its recent establishment in its current form and
demarcation, remains one of the most distinguished universities by virtue of its
location and heritage, um Al-Qura University has emerged as an academic
institution with a great scientific reputation in Sharia sciences, education and
Islamic studies, in addition to modern scientific and applied disciplines.
Since the establishment of its first college, um Al-Qura University has gone
through three historical stages:
The first stage (1369-1391 AH):
The first launch of um Al-Qura University dates back to the year 1369 AH, when
the College of Sharia was established as the first edifice in higher education in
its modern concept in the Kingdom of Saudi Arabia, and in 1372 AH, an institute
for teachers was established under the name of “Teachers College” that
continued to 1379 AH, then the task of preparing teachers was assigned to the
College of Sharia in 1381 AH, and it was called the College of Sharia and
Education, and in 1382 AH the College of Education was established in Makkah
Al-Mukarramah independent of the College of Sharia.
The second stage (1391-1401 AH):
It is the stage of joining the Faculties of Sharia and Education to King Abdulaziz
University in Jeddah, as part of the university in Makkah, and at the end of this
stage the College of Education was opened in Taif, new scientific departments
were added, and a number of scientific centers were established.
Third Stage (um Al-Qura University):
The establishment of the university in 1401 AH, by order of King Khalid bin
Abdulaziz, may God have mercy on him, led to the emergence of a number of
colleges, as an extension of the departments of the two ancient colleges, the
College of Sharia and Islamic Studies and the College of Education with the
Institute of Arabic Language, where during the first decade of the fifteenth
century five colleges were established, namely the College of Da’wah and
Fundamentals of Religion, the College of Arabic Language, the College of
Applied Sciences, the College of Social Sciences, and the College of Engineering
and Islamic Architecture, in addition to the College of Education in Taif, which
was opened in 1400 AH. With the establishment of the College of Medicine and
Medical Sciences in 1416 AH in Makkah, and the transformation of the Deanship
of Community Service into a college, the number of colleges of this university
became twelve, in addition to an institute for teaching Arabic to non-native
speakers, and an institute for Hajj research, and a community college was
opened in Al-Baha.
The university now offers various types of disciplines, offering bachelor’s, higher
diploma, master’s and doctoral degrees in Sharia sciences, Arabic language,
education, social and applied sciences, medicine and engineering.
The university includes about thirty thousand students at the university’s
headquarters in Makkah, and the specializations of colleges in this university
are increasing, thus contributing to meeting the needs of society, and the
requirements of development plans from qualified students to serve in various
fields.
The establishment of this university was accompanied by the construction of
the buildings of the new university city, where the Al-Abdiyah area, southeast
of Makkah Al-Mukarramah overlooking the level of Arafat, was chosen as a new
site for the university, and the foundation stone for this giant project was laid
by the Custodian of the Two Holy Mosques King Fahd bin Abdulaziz, may God
have mercy on him, in 1406 AH, and it is expected that the second phase will
be completed soon.
In 1414 AH, the College of Sharia and Islamic Studies, which is the leading
college in Sharia sciences, which has academic accreditation from the Muslim
World League, and the College of Engineering and Islamic Architecture, moved
to the new buildings in Al-Abdiya, and the College of Arabic Language occupied
an annex building, and then moved to another building at the end of 1420 AH.
Upon the establishment of the College of Medicine and Medical Sciences in
1417 AH, it was temporarily attached to the building of the College of
Engineering and Islamic Architecture, and then resigned to its new building, the
first phase of which was completed in record time.
The university’s headquarters and colleges are currently distributed over three
locations in Makkah: Al-Aziziyah, with public administration buildings,
supporting deanships, some colleges, the Custodian of the Two Holy Mosques
Institute for Hajj and Umrah Research, the College of Community Service, and
the Scientific Research Institute.
The second campus in Al-Zaher includes the Deanship of University Studies for
Female Students and its college buildings and facilities, in addition to the new
.city in Al-Abdiya
:University Logo
The honor of the flag and the honor of the place
General Objectives and Policies
First Goal
Communicating the eternal message of Islam to the whole world through
scientific leadership in teaching Sharia sciences and Islamic studies.
– Applying quality standards, supporting and stimulating scientific and research
production, and attracting, qualifying and motivating distinguished human
cadres.
– Supporting scientific activities and contributing to the advancement of
scientific movement through the establishment of conferences, seminars and
various events.
– Establishing strategic partnerships and effective agreements with universities
and scientific and research centers to collect, investigate, preserve and
disseminate Islamic heritage.
– Strengthening the partnership between the university and the local
community in all its sectors, and strengthening scientific and cultural ties locally,
regionally and globally in the fields of scientific research.
General Directions
The President of the University explained the interest given by the state to
higher education and the follow-up of His Excellency the Minister of Education
and his interest in universities, their employees and outputs, and discussed the
university’s future directions, promising opportunities and competitive
advantage of the university, and the need for restructuring and the strategic
plan under the new university system under the umbrella of Vision 2030 and
the most prominent trends:
– Working in a team spirit and professionalism and updating the development
plans for the specializations of colleges and the extent to which the curricula
are compatible with future labor market trends.
– Providing the best educational services and continuing excellence in colleges
that have become a reference in their specializations,
– Follow-up curricula and study programs and their continuous development
– Measuring the level of demand for academic disciplines to bridge educational
outputs to the labor market and the trends of the knowledge economy, in order
to achieve the goals of the Kingdom’s Vision 2030.
– Investing in national energies and enhancing students ‘ knowledge potential
in research and academic programs
– Facilitating the educational journey for students and providing them with
cognitive skills by providing them with the best appropriate services in order to
raise the level of their academic achievement, in addition to choosing the most
appropriate postgraduate programs,
– Improving the process of education, and the continuous endeavor to make
um Al-Qura a prominent beacon of knowledge.
The administrative structure of the university shows
the departments, departments and branches of the
university
What the student trained on: in the payroll and
performance department
Implementation of decisions related to administrators in
various salary or entitlement marches
First week:
(End of service for employees)
Introducing the end-of-service gratuity, which is 6 months’ salary on the last
salary received by the retired employee
(Leave compensation for employees)
Introducing compensation for retired employees for vacations that he did not
enjoy up to a maximum of 180 days
( Deportation allowance for employees)
Introducing the deportation allowance for the employee whose services are
transferred to um Al-Qura University
Second week:
( Nature of work allowance for employees)
Introducing the nature of work allowance for the employee concerned with
work entitled to the allowance after the approval of the committee
( Salary Transfer )
Transfer the employee’s salary from one bank to another bank according to a
letter of clearance from the previous bank
Suspension of salary in case of exceptional leave or
secondment)
The employee’s salary is suspended if he applies for exceptional leave (without
pay) or in the event of secondment to another party (without salary)
Payment of a quarter of the salary in the case of
maternity to administrators )
The employee shall be paid a quarter of a salary in the case of maternity leave
(newborn care) of not less than 1500 riyals net salary