Deliverable 444

 Attached is the original assignment that I got an “F” on. The notes the instructor left are at the bottom. 

Competencies

Differentiate the key assessment metrics in achieving an operational project plan.

Instructions

Presently, your multinational organization uses steel at locations across the U.S. and globally with operations in Mexico, Russia, India, and China. Your boss is tasked with developing a global Request for Proposal (RFP) for gathering and comparing steel suppliers. In preparation for his RFP, he has tasked you with building an internal data collection tool to identify key questions to include within the RFP. The purpose of your survey is to identify all key information that is needed for the RFP, and the data collection tool will be sent to managers across the U.S. and globe. The data collection tool is a survey administered through email. Furthermore, the tool must contain a maximum of 10 questions and include the following:

• Cost
• Volume
• Locations
• Safety

Your job is to develop the project plan for the execution of the data collection tool. The project plan needs to include milestones, key events associated with creating an RFP, and corresponding dates. The time allotment from start to finish for this project by your boss is three months. Additionally, standard templates need to be built that support the project plan, including an action list, meeting minutes, and a risk management tool.

NOTE:  First of all you are the Project Manager for this assignment.  Secondly you are to create a Gantt chart showing each activity, its’ start and end date.  Thirdly you need a Risk Assessment Template.  Lastly you need the survey itself consisting of 10 questions.  Your meeting minutes template is fine 

1

Running Head:

Operation Management

4

Operation Management

Internal Assessment Survey

January 29th, 2018

Introduction
Our multinational company has recently decided to prepare a Request for Proposal (RFP) that will help it solicit competitive bids before purchasing steel to be used in different branches across the US and other countries. The boss in my branch is assigned the responsibility of developing the RFP within three months. He has delegated to me the task of developing an internal data collection tool, which will help in identifying the key questions to be included within the RFP. The internal data collection tool consists of a survey of the respondents being managers from different branches across the US and globe. The survey will be administered to the managers via email. Consequently, I intend to develop a project plan to guide the execution of the survey within the stipulated deadline.
Project Management Approach
The boss will serve as the project manager and will have the overall responsibility and authority for managing and implementing this survey according to this project plan. The RFT team will comprise of personnel from various departments with various expertise. The project manager will cooperate with project sponsors to ensure that all funding necessary are made in time.
Project Scope

The scope of this survey include sending the survey to managers across the US and globe, selecting and training RFP team, creating an RFT timeline and developing of criteria for inclusion of a question in the RFT.

Milestone List

Below is a list of the major milestones for the survey project. In case of any scheduling delay that may affect completion date, the involved party must notify the project manager immediately so as to take proactive measures that may mitigate projects delays.

Milestones

Description

Days

Complete sending the survey instruction to managers

Within the first 10 days, the project leader designs the survey instructions, acquire email contacts of all the managers across the US and the globe and send it to all of them.

10

Selection of RFP team

Before the end of 20 days, a team of 30 people from different departments will be selected to work on the RFT.

20

Training of RFT team

All team members will receive training to understand technology used and the questionnaire.

30

Receiving responses from managers

All managers will be expected to return their proposed questions and viewpoints on the preparation of the RFT

40

Shortlisting key questions from the responses

The RFT team will go through all the responses from the managers noting down main contributions from the responses.

60

Selecting the questions to appear in the RFT

The team will agree on the final questions to be included in the RFT and they must not exceed 10 questions.

65

Presenting the RFT to the project manager

The boss will receive the proposed questions where he will either approve them or recommend some changes.

75

Drafting the final global RFT

The final draft of the global Request for Proposal will be created and presented.

90

Communication management plan

The project manager and team leader are expected to ensure effective communication throughout the project. Professional emails will be the primary communication channel to share information among participants. Meeting agenda will be distributed to all members of the team by the project manager at least two days before the meeting date to allow the participant to review it before the meeting. The following is the standard template that will be used in recording the minutes.

Meeting Minutes Template

Meeting Name:

Date of Meeting:

Time:

Facilitator

Location:

A. Meeting Objective

B. Attendance at Meeting

Name

Department

E-mail

Phone

C. Meeting Agenda and Decisions, Notes, Issues

Topic

Owner

Time

D. Action Items

Action

Owner

Due Date

E. Next Meeting, if applicable

Date:

Time:

Location:

Objective: