Critical Factors in Implementing an IT System in Health Facilities

Week 4 Assignment 1 Submission

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Assignment 1: Critical Factors in Implementing an IT System in Health
Facilities

Due Week 4 and worth 300 points

Write a six to eight (6-8) page paper in which you:

1. Provide at least three (3) various reasons why some health care organizations have
been reluctant to implement electronic medical records.

2. Discuss the essential manner in which the Health Insurance Portability and
Accountability Act (HIPAA) impacts patient’s medical records.

3. Determine the main advantages and disadvantages of the adoption of The HITECH
(the Health Information Technology for Economic and Clinical Health) Act for health
care professionals. Next, suggest one (1) strategy that the medical staff members
could use in order to mitigate the main disadvantages in question.

4. Review the typical workflow processes within health organizations, and decide the
single most significant process that the health organization must eliminate in order to
improve the service. Provide a rationale to support your response.

5. Analyze the primary ways in which the key federal initiatives impact the standards of
health care information for patient privacy, safety, and confidentially.

6. Specify the fundamental advantages of applying an IT system within health care
organizations. Predict new IT developments in the health care industry for the next
two (2) decades. Justify your response.

7. Use at least three (3) quality academic resources in this assignment. Note: Wikipedia
and similar type Websites do not qualify as academic resources.

Your assignment must follow these formatting guidelines:

• Be typed, double spaced, using Times New Roman font (size 12), with one-inch
margins on all sides; citations and references must follow APA or school-specific
format. Check with your professor for any additional instructions.

• Include a cover page containing the title of the assignment, the student’s name, the
professor’s name, the course title, and the date. The cover page and the reference
page are not included in the required assignment page length.

The specific course learning outcomes associated with this assignment are:

• Examine the impact technologies have on health care information systems.
• Examine the systems development life cycle of a custom application and the

selection of proprietary systems.
• Use technology and information resources to research issues in health information

systems.
• Write clearly and concisely about health information systems using proper writing

mechanics.

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WEEK 4

Grading for this assignment will be based on answer quality, logic / organization of the paper, and
language and writing skills, using the following rubric.

Points: 300
Assignment 1: Critical Factors in Implementing an IT System in Health

Facilities

Criteria Unacceptable

Below 60% F

Meets
Minimum

Expectations

60-69% D

Fair

70-79% C

Proficient

80-89% B

Exemplary

90-100% A
1. Provide at least
three (3) various
reasons why some
health care
organizations have
been reluctant to
implement
electronic medical
records.

Weight: 10%

Did not submit or
incompletely
provided at least
three (3) various
reasons why
some health care
organizations
have been
reluctant to
implement
electronic
medical records.

Insufficiently
provided at least
three (3) various
reasons why
some health
care
organizations
have been
reluctant to
implement
electronic
medical records.

Partially
provided at
least three (3)
various reasons
why some
health care
organizations
have been
reluctant to
implement
electronic
medical
records.

Satisfactorily
provided at
least three (3)
various
reasons why
some health
care
organizations
have been
reluctant to
implement
electronic
medical
records.

Thoroughly
provided at
least three (3)
various reasons
why some
health care
organizations
have been
reluctant to
implement
electronic
medical
records.

2. Discuss the
essential manner
in which the Health
Insurance
Portability and
Accountability Act
(HIPAA) impacts
patient’s medical
records.
Weight: 10%

Did not submit or
incompletely
discussed the
essential manner
in which the
Health Insurance
Portability and
Accountability Act
(HIPAA) impacts
patient’s medical
records.

Insufficiently
discussed the
essential
manner in which
the Health
Insurance
Portability and
Accountability
Act (HIPAA)
impacts
patient’s
medical records.

Partially
discussed the
essential
manner in
which the
Health
Insurance
Portability and
Accountability
Act (HIPAA)
impacts
patient’s
medical
records.

Satisfactorily
discussed the
essential
manner in
which the
Health
Insurance
Portability and
Accountability
Act (HIPAA)
impacts
patient’s
medical
records.

Thoroughly
discussed the
essential
manner in
which the
Health
Insurance
Portability and
Accountability
Act (HIPAA)
impacts
patient’s
medical
records.

3. Determine the
main advantages
and disadvantages
of the adoption of
The HITECH (the
Health Information
Technology for
Economic and
Clinical Health) Act
for health care
professionals.
Next, suggest one
(1) strategy that
the medical staff
members could
use in order to
mitigate the main
disadvantages in
question.

Weight: 15%

Did not submit or
incompletely
determined the
main advantages
and
disadvantages of
the adoption of
The HITECH (the
Health
Information
Technology for
Economic and
Clinical Health)
Act for health
care
professionals. Did
not submit or
incompletely
suggested one
(1) strategy that
the medical staff
members could
use in order to
mitigate the main

Insufficiently
determined the
main
advantages and
disadvantages
of the adoption
of The HITECH
(the Health
Information
Technology for
Economic and
Clinical Health)
Act for health
care
professionals.
Insufficiently
suggested one
(1) strategy that
the medical staff
members could
use in order to
mitigate the
main

Partially
determined the
main
advantages and
disadvantages
of the adoption
of The HITECH
(the Health
Information
Technology for
Economic and
Clinical Health)
Act for health
care
professionals.
Partially
suggested one
(1) strategy that
the medical
staff members
could use in
order to
mitigate the
main

Satisfactorily
determined the
main
advantages
and
disadvantages
of the adoption
of The HITECH
(the Health
Information
Technology for
Economic and
Clinical Health)
Act for health
care
professionals.
Satisfactorily
suggested one
(1) strategy that
the medical
staff members
could use in
order to
mitigate the

Thoroughly
determined the
main
advantages
and
disadvantages
of the adoption
of The HITECH
(the Health
Information
Technology for
Economic and
Clinical Health)
Act for health
care
professionals.
Thoroughly
suggested one
(1) strategy that
the medical
staff members
could use in
order to
mitigate the

disadvantages in
question.

disadvantages
in question.

disadvantages
in question.

main
disadvantages
in question.

main
disadvantages
in question.

4. Review the
typical workflow
processes within
health
organizations, and
decide the single
most significant
process that the
health organization
must eliminate in
order to improve
the service.
Provide a rationale
to support your
response.

Weight: 15%

Did not submit or
incompletely
reviewed the
typical workflow
processes within
health
organizations; did
not submit or
incompletely
decided the
single most
significant
process that the
health
organization must
eliminate in order
to improve the
service. Did not
submit or
incompletely
provided a
rationale to
support your
response.

Insufficiently
reviewed the
typical workflow
processes
within health
organizations;
insufficiently
decided the
single most
significant
process that the
health
organization
must eliminate
in order to
improve the
service.
Insufficiently
provided a
rationale to
support your
response.

Partially
reviewed the
typical workflow
processes
within health
organizations;
partially
decided the
single most
significant
process that the
health
organization
must eliminate
in order to
improve the
service.
Partially
provided a
rationale to
support your
response.

Satisfactorily
reviewed the
typical workflow
processes
within health
organizations;
satisfactorily
decided the
single most
significant
process that
the health
organization
must eliminate
in order to
improve the
service.
Satisfactorily
provided a
rationale to
support your
response.

Thoroughly
reviewed the
typical workflow
processes
within health
organizations;
thoroughly
decided the
single most
significant
process that
the health
organization
must eliminate
in order to
improve the
service.
Thoroughly
provided a
rationale to
support your
response.

5. Analyze the
primary ways in
which the key
federal initiatives
impact the
standards of health
care information
for patient privacy,
safety, and
confidentially.

Weight: 10%

Did not submit or
incompletely
analyzed the
primary ways in
which the key
federal initiatives
impact the
standards of
health care
information for
patient privacy,
safety, and
confidentially.

Insufficiently
analyzed the
primary ways in
which the key
federal
initiatives impact
the standards of
health care
information for
patient privacy,
safety, and
confidentially.

Partially
analyzed the
primary ways in
which the key
federal
initiatives
impact the
standards of
health care
information for
patient privacy,
safety, and
confidentially.

Satisfactorily
analyzed the
primary ways in
which the key
federal
initiatives
impact the
standards of
health care
information for
patient privacy,
safety, and
confidentially.

Thoroughly
analyzed the
primary ways in
which the key
federal
initiatives
impact the
standards of
health care
information for
patient privacy,
safety, and
confidentially.

6. Specify the
fundamental
advantages of
applying an IT
system within
health care
organizations.
Predict new IT
developments in
the health care
industry for the
next two (2)
decades. Justify
your response.

Weight: 15%

Did not submit or
incompletely
specified the
fundamental
advantages of
applying an IT
system within
health care
organizations.
Did not submit or
incompletely
predicted new IT
developments in
the health care
industry for the
next two (2)
decades. Did not
submit or
incompletely
justified your
response.

Insufficiently
specified the
fundamental
advantages of
applying an IT
system within
health care
organizations.
Insufficiently
predicted new
IT
developments in
the health care
industry for the
next two (2)
decades.
Insufficiently
justified your
response.

Partially
specified the
fundamental
advantages of
applying an IT
system within
health care
organizations.
Partially
predicted new
IT
developments
in the health
care industry for
the next two (2)
decades.
Partially
justified your
response.

Satisfactorily
specified the
fundamental
advantages of
applying an IT
system within
health care
organizations.
Satisfactorily
predicted new
IT
developments
in the health
care industry
for the next two
(2) decades.
Satisfactorily
justified your
response.

Thoroughly
specified the
fundamental
advantages of
applying an IT
system within
health care
organizations.
Thoroughly
predicted new
IT
developments
in the health
care industry
for the next two
(2) decades.
Thoroughly
justified your
response.

7. 3 references

Weight: 5%

No references
provided

Does not meet
the required
number of
references,

Meets the
required
number of
references;

Meets number
of required
references; all

Exceeds
number of
required
references; all

and / or
references are
of poor quality.

some or all
references poor
quality choices.

references high
quality choices.

references high
quality choices.

8. Writing
Mechanics,
Grammar, and
Formatting

Weight: 5%

Serious and
persistent errors
in grammar,
spelling,
punctuation, or
formatting.

Numerous
errors in
grammar,
spelling, and
punctuation.

Partially free of
errors in
grammar,
spelling,
punctuation, or
formatting.

Mostly free of
errors in
grammar,
spelling,
punctuation, or
formatting.

Error free or
almost error
free grammar,
spelling,
punctuation, or
formatting.

9. Appropriate use
of APA in-text
citations
and reference
section

Weight: 5%

Lack of in-text
citations and / or
lack of reference
section.

In-text citations
and references
are given, but
not in APA
format.

In-text citations
and references
are provided,
but they are
only partially
formatted
correctly in APA
style.

Most in-text
citations and
references are
provided, and
they are
generally
formatted
correctly in
APA style.

In-text citations
and references
are error free or
almost error
free and
consistently
formatted
correctly in
APA style.

10. Information
Literacy /
Integration of
Sources

Weight: 5%

Serious errors in
the integration of
sources, such as
intentional or
accidental
plagiarism, or
failure to use in-
text citations.

Sources are
rarely
integrated
using effective
techniques of
quoting,
paraphrasing,
and
summarizing.

Sources are
partially
integrated using
effective
techniques of
quoting,
paraphrasing,
and
summarizing.

Sources are
mostly
integrated
using effective
techniques of
quoting,
paraphrasing,
and
summarizing.

Sources are
consistently
integrated
using effective
techniques of
quoting,
paraphrasing,
and
summarizing.

11. Clarity and
Coherence of
Writing

Weight: 5%

Information is
confusing to the
reader and fails
to include
reasons and
evidence that
logically support
ideas.

Information is
somewhat
confusing with
not enough
reasons and
evidence that
logically
support ideas.

Information is
partially clear
with minimal
reasons and
evidence that
logically support
ideas.

Information is
mostly clear
and generally
supported with
reasons and
evidence that
logically
support ideas.

Information is
provided in a
clear, coherent,
and consistent
manner with
reasons and
evidence that
logically
support ideas.

Runninghead: CRITICAL FACTORS
1

CRITICAL FACTORS
7

Critical Factors in Implementing an IT System in Health Facilities

Your Name Here

Strayer University

HSA 315 Health Information Systems

Dr. Renita Ellis

NOTE: Even if you have experience in an area, you must support your work to provide credibility, therefore you have to look up the material and locate an article on what you may know and then use that information to support your comments. Paper should not be in first person, such as (“I” statements) Rather than saying I, you can say, Based on Wager et al (2013) information systems….blah.. blah.. blah. . It is recommended due to .. blah blah. Please remember that Wikipedia and other Websites do not qualify as academic resources.

NOTE… Paper must be a minimum of six complete pages long and no more than eight pages. Too little or too many pages will result in points deduction.

Critical Factors in Implementing an IT System in Health Facilities

Implementing a new information technology system will be an inevitable task for a healthcare organization because healthcare organizations grow and change. Therefore information technology must evolve to meet the changing demands of the organization. According to Wager, Lee and Glaser (2013) this task requires a significant amount of planning and preparation for the facility. The purpose of this paper is to understand the following: reasons why some organizations are reluctant to implement electronic records; review the manner in which the Health Insurance and Accountable Act (HIPAA) impacts medical records; determine advantages and disadvantages of the HITECH Act and suggest one strategy to use in order to mitigate the main advantages of the act. Additionally, the paper will review workflow processes within organizations related to healthcare IT and decide significant processes that should be eliminated to improve service; analyze way in which key federal initiatives impact standards of information for privacy, safety and confidentiality; and state fundamental advantages of applying IT systems in organizations. Finally the paper will predict new IT developments for the next two decades, justifying the reasoning for the technology predictions. (NOTE: You are welcomed to start with this section as your paper should have an introduction into your topic where you tell the reader what you will be writing about. However, you MUST write your own information, in your own words or it will be identified in Safe Assign..)

Why Health Care Organizations Reluctant to Implement Electronic Records

According to Wager et al. (2013) electronic medical records can be expensive to develop, implement and support. Therefore many providers can be reluctant to implement electronic records. Wager et al (2013) states there are several other reasons for this reluctance such as blah blah,. blah blah blah. (See Chapter 5 and provide at least three (3) various reasons why some health care organizations have been reluctant to implement electronic medical records. Ensure you incorporate in your writing information from an additional professional sourced material and cite your sources on this objective. At a minimum every paragraph should have at least one source where you paraphrased the information and gave credit to the author. If you include several sources, then include citations for all material to give credit. ) xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

HIPAA’s Impact on Patient’s Records

According to the Department of Health and Human Services (DHHS) the Health Insurance Portability and Accountability Act (HIPAA) (2014) protects the privacy of health information and set standards for the security of medical records. However, with this security, comes an impact on the health information of patients. Blah, blah, blah. blah blah blah blah.xxxxxxxxxxxxxx (SEE Chapter 1 for more info or DHHS.org and discuss the essential manner in which the Health Insurance Portability and Accountability Act (HIPAA) impacts patient’s medical records. Ensure you incorporate in your writing information from an additional professional sourced material and cite your sources on this objective. At a minimum every paragraph should have at least one source where you paraphrased the information and gave credit to the author. If you include several sources, then include citations for all material to give credit.).

Advantages and Disadvantages of HITECH

According to Wager et al. (2013) The Health Information Technology for Economic and Clinical Health (HITECH) Act, was enacted as part of the American Recovery and Reinvestment Act of 2009. HITECH was developed blah blah blah xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx (State advantages, disadvantages for healthcare professionals. Then suggest one strategy that the medical staff could use in order to mitigate the main disadvantage named above. Ensure you incorporate in your writing information from an additional professional sourced material and cite your sources on this objective. At a minimum every paragraph should have at least one source where you paraphrased the information and gave credit to the author. If you include several sources, then include citations for all material to give credit.)

Workflow Processes and Most Significant Process to Eliminate

According to Wager et al. (2013) it is important for healthcare organizations to understand the workflow processes blah blah blah xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Please ensure you state a typical workflow process within a health organizations, and decide the single most significant part of that process that the health organization must eliminate in order to improve the service. Provide a rationale to support your response. Ensure you incorporate in your writing information from an additional professional sourced material and cite your sources on this objective. At a minimum every paragraph should have at least one source where you paraphrased the information and gave credit to the author. If you include several sources, then include citations for all material to give credit.

Federal Initiatives Impact on Healthcare Standards

According to Wager et al. (2013) federal initiatives are very important in the proper management of patient information, both to protect the patient and the health organization. Blah blah blah.xxxxxxxxxxxxxxx (Analyze the primary ways in which the key federal initiatives impact the standards of health care information for patient privacy, safety, and confidentially. Ensure you incorporate in your writing information from an additional professional sourced material and cite your sources on this objective. At a minimum every paragraph should have at least one source where you paraphrased the information and gave credit to the author. If you include several sources, then include citations for all material to give credit.)

Advantages of IT System and Prediction of New Developments

According to Wager et al. (2013) there are several advantages to applying information technology within healthcare organizations. Some advantages of information technology are Blah blah blah.xxxxxxxxxxxxxxx (Specify the fundamental advantages of applying an IT system within health care organizations. Predict new IT developments in the health care industry for the next two (2) decades. Justify your response. Ensure you incorporate in your writing information from an additional professional sourced material and cite your sources on this objective. At a minimum every paragraph should have at least one source where you paraphrased the information and gave credit to the author. If you include several sources, then include citations for all material to give credit.)

In conclusion, new information technology is inevitable task for a healthcare organization and is necessary for the growth and advancement of healthcare Therefore information technology must evolve to meet the changing demands of the organization. This paper covered important elements of reasons why some organizations are reluctant to implement electronic records; reviewed the manner in which the HIPAA impacted medical records; determined advantages and disadvantages of the HITECH Act and suggested a strategy to mitigate the main disadvantage. Additionally, the paper reviewed workflow processes related to healthcare IT and reviewed significant processes that could be eliminated to improve service; analyzed ways that federal initiatives impacted standards of information for privacy, safety and confidentiality; and stated fundamental advantages of applying IT systems in organizations. Finally the paper predicted IT developments for the next two decades with justifications for the reasoning of the technology predictions. (NOTE: You are welcomed to start with this area and add to your conclusion so that you are summarizing the major points presented in your paper. Again you MUST add to this area and state some of the highlights that you covered within your paper as the conclusion should summarize to the reader the major points presented above in your writing. )

References

U.S. Department of Health & Human Services. (2014). Retrieved from

http://www.hhs.gov/ocr/privacy

.

Wager, K. A., Lee, F. W., & Glaser, J. P. (2013). Healthcare information systems: A practical approach for health care management (3rd ed.). San Francisco, CA: Jossey-Bass.

NOTE: PLEASE ENSURE THAT YOU RE-ORDER THE REFERENCES LIST AS REFERENCES SHOULD BE IN ALPHA ORDER BASED ON THE AUTHOR’S LAST NAME