Contingency plan

Project plans outline the intended course of events; however, things don’t always happen as intended. Organizations need to consider risks and develop a contingency plan. This plan is typically presented to management.

Add the following 2 columns to the project plan table you created in Wk 4 – Apply: Project Plan:

Potential Risk Factors

Contingency Plans

Based on your prior research, determine potential risk factors for not meeting each of the project objectives. Develop a contingency plan for each of the potential risks. Add the potential risks and contingency plan to your Wk 4 – Apply: Project Plan.

Use Microsoft PowerPoint® to create a 12- to 14-slide executive presentation—with appropriate images and diagrams—that summarizes the following information:

The organization’s information presented in Wk 1

SWOT analysis and market trend research

Project objectives

How success will be measured (Quantifiable Objectives)

The value this project will bring to the organization

Project metrics

Timelines

Responsible parties

Potential risk factors

Contingency plans

Include detailed speaker notes within the presentation.

BUS/475v10
Wk 4 – Apply: Project Plan
Project Title:
Project Objectives:
•
•
•
List project objective
List project objective
List project objective
Increasing sales by 10%
Operational Step
Responsible
Timeline
Development of competitive edge
through the provision of high quality
products
The marketing team/
marketing manager
1/1/2020 (2weeks)
Picking the right price for the product
will be important to attract and maintain
the customers
accounting department
1/2 (1 week)
Development of customer loyalty
through high quality products and
services
Customer care department
and sales department
1/5 (16weeks)
Clearly communicating with customers
about anything related to the product
Customer care department
1/5 (1 week)
Increase profits by 5%
Operational Step
Responsible Person
Timeline
Incorporation of some
technologies which allows
automation of some tasks
The head of IT department
1/6 (4 weeks).
Improvement of efficiency of
the overall production system
with the help of technology
Project manager
1/7 (8weeks)
Streamlining management cost Project manager and human
1/9 (4 weeks)
Copyright 2019 by University of Phoenix. All rights reserved.
Project Plan
BUS/475 v10
Page 2 of 4
by ensuring that the
employees are efficient in
their work
resource manager
Raising the marketing bar in
the company through the
incorporation of social
networking platforms like
YouTube, Facebook , and
Instagram
Marketing manager
1/10 (1 week)
Increase production of battery cells by 30%
Operational Step
Responsible Person
Timeline
The availability of the right
IT and project managers
tools and technology related to
production process is a major
step
1/1 (4 weeks)
Continuous improvement of
the existing operations and
technology
Project manager
Continuous process
Motivation of the human
resources to augment
production
Human resource manager
1/11 (4weeks)
Improvement of the workplace Managers, human resource
environment and establish
manager, procurement officer
reliable suppliers
2/12 (3 weeks)
Copyright 2019 by University of Phoenix. All rights reserved.
Project Plan
BUS/475 v10
Page 3 of 4
Example
Project Title: Desert Taco Opportunity
Description: Based on initial feedback from customer surveys, online discussion/social media
groups, and SWOT analyses, you’ve determined that there is an opportunity to increase your
organization’s customer base through the introduction of desert tacos in your food truck menu.
Project Objectives:
•
Identify the top 3 potential customer groups for this opportunity and describe their
characteristics and preferences
Operational Step
Responsible Person
Timeline
Review the organization’s customer
database to determine potential
customer groups
Leo (Market Research
Manager)
9/30 (1 week)
Identify the top 3 groups to target based
upon volume, brand loyalty, and
location
Betty (Director of
Marketing)
10/7 (2 weeks)
Survey customers regarding food
preferences and potential menu items
Tom (Customer Service
Representative)
10/21 (4 weeks)
Share customer feedback with inventory
and operational teams
Betty/Tom
10/28 (5 weeks)
Determine the top 5 locations and times to complete a pilot study with your test market.
Operational Step
Responsible Person
Timeline
Review sales data to determine peak
sales opportunities by location
Jim (Director of Sales)
9/30 (1 week)
Identify the top 5 locations in which to
conduct the desert taco pilot
Jim
10/7 (2 weeks)
Create marketing collateral and social
media communications to promote the
Oliver (Media Relations
Manager)
10/21 (4 weeks)
Copyright 2019 by University of Phoenix. All rights reserved.
Project Plan
BUS/475 v10
Page 4 of 4
desert taco pilot
Provide expected volume and product
information for the inventory team
Jim
10/7 (2 weeks)
Estimate the required inventory and supply chain needs necessary to support the desert taco pilot
Operational Step
Responsible Person
Timeline
Based on expected customer volume,
locations, and times, determine the
product inventory required to support
the pilot.
Louise (Controller)
10/14 (3 weeks)
Source supply companies and obtain
product pricing quotes and delivery
timelines.
Louise
10/21 (4 weeks)
Determine shipment and storage needs
to support the pilot.
Louise and Ben
(Operations Manager)
10/21 (4 weeks)
Purchase product for the pilot and
arrange transportation to support the
desert taco pilot at the various locations.
Louise
10/28 (5 weeks)
Copyright 2019 by University of Phoenix. All rights reserved.