CIS321 EBS Assignments ASAP.

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Milestone 4 – Data Modeling-Part I-Logical ERD Description

and

Milestone 4 – Data Modeling, Part II – Physical ERD Description

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CIS 321 Case Study ‘Employee Benefits System (EBS)’

MILESTONE 4 – DATA MADELING – Part I (Logical ERD)

________________________________________________________________________

The requirements analysis phase answers the question, “What does the user need and want from a new system?” The requirements analysis phase is critical to the success of any new information system! In this milestone we need to identify what information systems requirements need to be defined from the system users’ perspectives and draw graphical, logical models to document the data requirements for a new and improved system.

Data modeling is a technique for organizing and documenting a system’s data. Data modeling is sometimes called database modeling because a data model is usually implemented as a database. Data is viewed as a resource to be shared by as many processes as possible. As a result, data must be organized in a way that is flexible and adaptable to unanticipated business requirements – and that is the purpose of data modeling.

In this milestone, you will first discover those entities in the system that are or might be described by data. Then you will define each entity you identify in respect to the business in an Entity Definition Matrix. Then you will do the data model tutorial in doc sharing that will prepare you for doing the logical entity relational diagram (ERD).

Objectives

After completing this milestone, you should be able to:

• Understand and perform the techniques for entity discovery.

• Define each entity with respect to the business and complete an entity definition

matrix.

• Perform the necessary data modeling techniques to organize and document the

data requirements for the proposed system.

• Construct the Context data model (Logical ERD).

Prerequisites

Before starting this milestone, the following topics should be covered:

• Data modeling — Chapters 8 and 14.

• Milestone 1-3 Solutions (provided by your instructor)

Assignment

Now that we have studied the current system and analyzed some of its problems and opportunities, plus gained approval to proceed, we can now start to identify the business data requirements and graphically model them. In this assignment, we will use our results of the previous milestones, samples of forms we have collected and the preliminary data analysis provided below. The results of this activity will identify the business data requirements for the proposed system.

Activities

1. Complete an Entity Definition Matrix. Analyze each of the forms from the previous milestone and the preliminary data analysis provided below and make assumptions where necessary. (Note: While it is appropriate to make assumptions, you should document those assumptions and include them in your submission to your instructor.) If you create the matrix in Excel, paste it into a Word document prior to submission.

2. Complete the Visio tutorial which walks you through how to create an Entity

Relationship Diagram (ERD), located in Doc Sharing.

When you have completed the tutorial, paste the diagram you have created to the end

of the Word document that already holds your Entity Definition Matrix.

3. Prepare a Context Data Model.

Deliverable format and software to be used are according to your instructor’s specifications. Deliverables should be neatly packaged in a binder, separated with a tab divider labeled “Milestone 4-Part I”.

References

• Milestone 1-3 Solutions – provided by your instructor

• Case Study Introduction

• Sample forms from the previous milestone.

• Preliminary data analysis (see below)

Deliverables:

Entity Definition Matrix:

Due: __/__/__

Time:_______

Context Data Model:

Due: __/__/__

Time:_______

Milestone’s Point Value:

_______

Preliminary Data Analysis

Preliminary Data Analysis Requirements:

Additional data attributes have been
bolded
and
italicized
. This is not a complete list of all data requirements.

Alphanumeric field consisting of the relationship to the employee.

Attribute Name

Attribute Description

Employee ID

Five-digit, alphanumeric, unique code assigned to every employee for identification purposes.

Employee Name

Field consisting of an employee’s last, first, and middle names.

Employee Home Address

Field consisting of an employee’s street address, city, state, and zip code.

Employee Home Phone

10-digit numeric field consisting of an employee’s home telephone number.

Employee Social Security Number

Nine-digit numeric field unique to each employee.

Employee Birth Date

Eight-digit numeric field in MM/DD/YYYY format consisting of an employee’s date of birth.

Employee Marital Status

One-digit field indicating an employee’s marital status. Possible values are “M” for married, and “S” for single

Employee Job Code

10-digit alphanumeric field that relates to the employee’s current job title. Staffing department maintains a standard table of Job Codes, related Job Titles, and permissible salary range for each job title.

Employee Job Title

Alphanumeric field that consists of the employee’s current job title.

Employee Dept. Number

Four-digit numeric field indicating to what department the employee is assigned. Staffing department maintains a standard table of Department Numbers, Department Names, and Employee Number of the individual who is manager of the department.

Employee Dept. Name

Alphanumeric field indicating the department name of where the employee is assigned.

Employee Dept. Manager Number

Employee number of the individual who is the manager of the department.

Employee Current Annual Salary

Nine-digit field that includes two decimal points, consisting of a full-time employee’s annual salary.

Employee Hourly Rate

Six-digit field that includes two decimal points, consisting of a part-time employee’s hourly rate.

Number of Hours Scheduled

Two-digit numeric field consisting of the number of hours a part-time employee is scheduled to work per week.

Employee Work Phone

10-digit numeric field consisting of an employee’s work telephone number.

Employee Work Site

Three-digit alphanumeric field consisting of an employee’s work site. Valid values are “ORL,” “MAR,” “VF,” “SUN,” “DEN.”

Employee Work Building

Four-digit alphanumeric field consisting of the code for the building an employee works in.

Employee Work Room

Four-digit alphanumeric field consisting of an employee’s office or cubicle number.

Employee Work Mail Stop

Four-digit alphanumeric field consisting of the location where an employee’s mail is to be delivered.

Employee Status

One-digit alphanumeric field consisting of the employee’s current employment status. Valid codes are “A” for active, “R” for retired, “L” for on leave of absence, and “F” for former employee.

Employee Seniority Date

Eight-digit numeric field in MM/DD/YYYY format consisting of an employee’s first date of hire.

Employee Employment Activity Code

One-digit alphanumeric field indicating the type of employee employment activity. Valid codes are “H” for hire, “T” for termination, “L” for on leave of absence, “R” for return from leave of absence, and “P” for promotion.

Employee Employment Activity Date

Eight-digit numeric field in MM/DD/YYYY format consisting of the date reflecting the employment activity.

Employee Employment Activity Reason

Alphanumeric free-form field consisting of the reason for the employment activity.

Employee United Way Contribution Date

Eight-digit numeric field in MM/DD/YYYY format consisting of the date of the United Way campaign.

Employee United Way Contribution Code

One-digit alphanumeric field indicating the type of deduction. Valid codes are “F” for fair share, “O” for one time gift, “T” for specific payroll amount, and “N” for nonparticipating.

Employee United Way Contribution Amount

Seven-digit field that includes two decimal points, consisting of the amount to be contributed. For those who selected fair share, multiply annual salary by 5 percent.

Employee Savings Bonds Contribution Date

Eight-digit numeric field in MM/DD/YYYY format consisting of the date of the Savings Bonds campaign.

Employee Savings Bonds Deduction Type Code

One-digit alphanumeric field indicating the type of deduction. Valid codes are “O” for one deduction and “R” for repeating payroll deduction.

Employee Savings Bonds Deduction Amount

Seven-digit field that includes two decimal points, consisting of the amount to be deducted from payroll period.

Savings Bond Denomination Code

One-digit alphanumeric field indicating the amount of bond. Valid codes are “1” for $100, “2” for $200, “3” for $500, and “4” for $1,000.

Bond Owner Name

Field consisting of the bond owner’s last, first, and middle names.

Bond Owner Home Address

Field consisting of the bond owner’s street address, city, state, and zip code.

Bond Owner Social Security Number

Nine-digit numeric field unique to bond owner.

Employee Relationship to Owner

One-digit alphanumeric field indicating the relationship to bond owner. Valid codes are “S” for self, “C” for co-owner, and “B” for beneficiary.

Primary Contact Name

Field consisting of the primary contact’s last, first, and middle names.

Primary Contact Home Address

Field consisting of the primary contact’s street address, city, state, and zip code.

Primary Contact Home Phone

10-digit numeric field consisting of the primary contact’s home telephone number.

Primary Contact Work Phone

10-digit numeric field consisting of the primary contact’s work telephone number.

Primary Contact Relationship to Employee

Alphanumeric field consisting of the relationship to the employee.

Secondary Contact Name

Field consisting of the secondary contact’s last, first, and middle names.

Secondary Contact Home Address

Field consisting of the secondary contact’s street address, city, state, and zip code.

Secondary Contact Home Phone

10-digit numeric field consisting of the secondary contact’s home telephone number.

Secondary Contact Work Phone

10-digit numeric field consisting of the secondary contact’s work telephone number.

Secondary Contact Relationship to Employee

CIS 321 Case Study “Employee Benefits System (EBS)”

MILESTONE 4 – DATA MADELING – Part II (Physical ERD)

________________________________________________________________________

Data Modeling and Analysis (continued)

This week you are building on the previous week’s activity. Please make sure to review the Milestone 4, Part I Solution (located in Doc Sharing) before continuing with the Milestone 4, Part II activity. The synopsis below is the same as the synopsis for Week 4. It is shown below for your convenience.

The requirements analysis phase answers the question, “What does the user need and want from a new system?” The requirements analysis phase is critical to the success of any new information system! In this milestone we need to identify what information systems requirements need to be defined from the system users’ perspectives and draw graphical, logical models to document the data requirements for a new and improved system.

Data modeling is a technique for organizing and documenting a system’s data. Data modeling is sometimes called database modeling because a data model is usually implemented as a database. Data is viewed as a resource to be shared by as many processes as possible. As a result, data must be organized in a way that is flexible and adaptable to unanticipated business requirements – and that is the purpose of data modeling.

In this milestone, you will first discover those entities in the system that are or might be described by data. Then you will define each entity you identify in respect to the business in an Entity Definition Matrix. Then you will do the data model tutorial in doc sharing that will prepare you for doing the Fully-Attributed data model (Physical ERD) for EBS.

Objectives

After completing this milestone, you should be able to:

• Understand and perform the techniques for entity discovery.

• Define each entity with respect to the business and complete an entity definition

matrix.

• Perform the necessary data modeling techniques to organize and document the

data requirements for the proposed system.

• Construct the Fully Attributed data model.

Prerequisites

Before starting this milestone, the following topics should be covered:

• Data modeling – Chapters 8 and 14.

• Milestone 1-3 Solution – provided by your instructor

• Milestone 4, Part I Solution – provided by your instructor

Assignment

Now that we have studied the current system and analyzed some of its problems and opportunities, plus gained approval to proceed, we can now start to identify the business data requirements and graphically model them. In this assignment, we will use our results of the previous milestones, samples of forms we have collected, and the preliminary data analysis. The results of this activity will identify the business data requirements for the proposed system.

Activities

1. Create a Physical ERD (Fully-Attributed data model) for the EBS case.

Deliverable format and software to be used are according to your instructor’s specifications. Deliverables should be neatly packaged in a binder, separated with a tab divider labeled “Milestone 4-Part II”.

References

• Preliminary data analysis (see Milestone 4, Part I Description)

• Exhibit 4.5 (see below)

Deliverables:

Fully-Attributed ERD: Due: __/__/__

Time:__________

Exhibit 4.5

Below are the attributes for all the tables to the Milestone 4, Part I Solution. Your job is to identify which attributes belong to which entities. Remember that you must specify in your tables when creating them, each entity’s primary key. When you link two tables, Visio will create the foreign key automatically for you in the child table. Be sure to review the Fully-Attributed ERD tutorial before you begin. Remember that foreign keys go always in the child table (crows feet side).

Attributes:

Contact ID, Employee No, Street Address, City, State, Zip, Home phone, Relationship, First Name, Last Name, Middle Initial, Contribution ID, type, Amount, Coverage Selection, Auto Requests, Birth Date, Marital Status, Dept ID, Name, Location, Building No, Room, Floor, Site ID, Investment ID, Savings Bond, Savings Name, Savings Amount, 401K Name, 401K Amount, Stack Name, Stock Amount, Stock Option, Policy Number, Length of Coverage, Type of Coverage

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