account

Task

Details

In SAP, create a company code G### where ### is your number given to you

Menu Path: Tools > Customising > IMG > Execute Project

When window opens, click: SAP Reference IMG

Select: Enterprise Structure > Definition > Financial Accounting

Now execute by double-clicking on
Edit, Copy, Delete, Check Company Code

Execute by double-clicking
Copy, delete, check company code

Now select Organizational object > Copy org. Object

When dialogue box appears, enter the following

From Company code: GU01

To Company code: G###

(### is your no.)

Press ENTER

When dialogue boxes appear, click the following responses
Copy G/L account company code data: Yes
Change local currency: No

Disregard warning messages

Press ENTER
[Confirm any error messages and continue]

Press ENTER
[Confirm any error messages and continue]

Click BACK

Change the definitions of your company code G###:
Menu Path: IMG > Enterprise Structure > Definition > Financial Accounting
> Edit, copy, delete, check company code

Select Edit company code data

Use Position to locate G###

Double-click on your company code G###

When window opens, change the following fields:

Company name: Griffith ### Ltd

Check the following fields are correct:

City: Brisbane

Country: Australia

Currency: Australian dollar

Language: English

Click SAVE

Create a new GL master record for Special Equity (71###) for company code
G### using a reference master record (7

10

00) (the ### is your number).

Note: you will have to delete the Alternative Account No. in the Control Data

Tab (currently 71000). This is because multiple accounts can’t share the same alternative account no. from another chart of accounts
.

Create another GL master record for Authorised Expenses (47

6

###) for company code G### using a reference master record (476

9

00).

(follow steps from the Note above to delete Alternative Account No. 476900)

Check these accounts are correctly classified as Balance Sheet vs Profit & Loss.

Expense accounts must have a Tax Category of Only Input Tax allowed.

3

Now post a general ledger document to your new Special Equity account in
company code G###

Record a journal entry for the receipt of cash of AUD$700,000

GL account

11

3100 is the relevant Bank account

Record the document number

.

Create a new customer 9###1 in account group CUST – ‘Customers’ in company code G###.

Use Reconciliation acct.

14

0000, and Payment terms 0002 (3% in 14 days, 2% in

30 days, and no discount thereafter)

Create a second customer 9###2 in account group CUST in company code G###

Use Reconciliation acct. 140000, and Payment terms 0006

You are going to post an invoice to each of your customers, then record their incoming payments. You are to demonstrate your knowledge of payment terms by setting the posting and document dates so the customers receive different discount rates.

Post an invoice for AUD$22,000, including GST, to customer 9###1

Use 10 days ago as the posting date and document date.

Record the document number.

Record an incoming payment from your customer 9###1

Use today as the posting date and document date such that the customer is able

to take the 3% discount

The incoming payment amount is AUD$21,340

Record the document number

Check your customer Account Balances and verify that they are correct.

Post an invoice for AUD$11,000, including GST, to customer 9###2

Use 20 days ago as the posting date and document date.

Record the document number

Record an incoming payment from your customer 9###2

Use today as the posting date and document date such that the customer is able

to take the 2% discount

Adjust the incoming payment amount accordingly

Record the document number

Create a new vendor 9###1 in account group LIEF – ‘Vendors’ in company code G###

Enter the following fields in
Create Vendor: Address
screen:

Name: Vendor ###

Search term: ###

Postal code: 4000

City: Brisbane

Country: Australia

Enter the following in
Create Vendor: Accounting information Accounting
screen

Reconciliation acct.: 160000

Cash Managt. group: A4

Enter Payment terms: 0002

Click SAVE

Post a vendor invoice of AUD$10,000 including G.S.T. to vendor 9###1 for expenses

Use 10 days ago as the posting date and document date.

Enter the following Line Item (Debit)

Account: 476### (Authorised expenses)

Amount: AUD$10,000

Text: Stationary

Record the document number.

Check your posting.

12

Record an outgoing payment to vendor 9###1

Use today as the posting date and document date such that you are able to take the 3% discount

Use the following Bank Data

Account: 1

13

100

Amount:
Adjust the outgoing payment amount to take the 3%

discount

Value date: today’s date

Check the discount calculation and automatic posting then POST your payment.

Record the document number

Check your vendor Account Balances and verify that they are correct.

Produce a Line Item Journal that summarises postings to the General Ledger, your customers and your vendor.

Use the following information:

Company Code: G###

Fiscal Year: Current fiscal year

Posting Date: From beginning of semester to Today’s date

Now, extract a copy of your line item journal in HTML format.

Name the output file
lastname_student_id _line_item_journal
and save it to your USB. (Note: replace lastname, student_id in the filename with your personal information)

Ensure the Line Item Journal is saved as a HTML file. Open it and verify that it opens in your web browser. Check your results.

Return to the main menu.