Grant administration resource development 5

i am attaching the samples and the forms that needs to be filled, also I am attaching the instructions that needs to be followed

WORKSHEET 5.1A: Methods Exercise

Tasks and Subtasks

Person(s) Responsible

Resources Needed

Start and Finish Dates

Insert text in shaded text boxes

WORKSHEET5.1A: Methods Exercise

Use the filled-out Worksheet 5.1B in the book as an example to follow as you perform this exercise.

Tasks and Subtasks	Person(s) Responsible	Resources Needed	Start and Finish Dates
Convert existing breakroom into a small café capable of preparing hot meals to include breakfast, lunch and dinner for children attending the Children’s Care Academy of Pinellas.	A contractor licensed in the state of Florida for both construction and electrical work will be responsible for converting the academy breakroom into a small café.	Construction supplies include: lumber, drywall, paint, one inside one and one outside door, overhead lighting, electrical outlets, hand tools, power tools and various hardware to complete the task.	The onset of the construction of the Quick Bites café will take place after approval of funds. The café is slated to be completed by December 15, 2016.
Purchase necessary kitchen equipment and appliances	The board-elected restauranteer is a certified culinary chef who will play a major role in assisting the owner of the academy in the purchase of all necessary kichen appliances and equipment. The certified chef is a local restaurant owner who will be retiring from the business and devoting his services full-time to the Quick Bites Café.	Equipment needed for the café to operate effectively includes: dual cooking range, exhaust fan, refrigerator, freezer, dishwasher and double sink with garbage disposal and industrial rubber floor mats for the stove and sink areas. Four table and chair sets seating six per table will be necessary to accommodate children at meal times. The table and chair sets will be donated to the academy by a local church undergoing a major renovation.	The first major purchase will be after the apprroval of funds. Final purchase of said equipment will take place either during the 2016 Labor Day and/or Black Friday sales. The table and chair sets will be donated upon completion of the Quick Bites Café, December 15, 2016.
Purchase kitchen cookware, dishware, utensils and miscellaneous supplies	The owner will purchase all necessary cookware, dishware and miscellaneous supplies needed to operate the café on a daily basis. The certified chef will assist in the purchase of essential cookware to ensure the proper equipment is attained.	Cookware for the café include: pots and pans, skillets , baking dishes, baking pans and a toaster. Dishware include: plates, bowls and cups and food storage containers. Utensils include: silverware, knives, cooking and serving utensils. Miscellaneous supplies include: plastic wrap, aluminum foil, napkins, paper towels,gargage bags, cleaning supplies, gloves and hair nets. The miscellaneous supplies will need to be replenished throughout the year.	The purchase of cookware, dishware, utensils and miscellanous supples will begin after approval of funds, with final purchases to be made by December 1, 2016.
Purchase Sam’s Club Membership	The owner and of the academy will purchase and maintain an annual Sam’s Club Membership.	Sam’s Club Membership will be used to purchase necessary bulk items for the café to include food items and miscellaneous supplies needed for everyday use in the café.	The Sam’s Club Membership was purchased on September 15, 2015 and will be renewed on an annual basis thereafter.
Solidify ongoing partnerships with Publix Supermarkets and Wholefoods Markets for wholesome snack donations	The owner established partnerships with Publix Super Markets and Whole Foods Market on September 5, 2015 for donations of wholesome snacks for the children attending the academy.	A marketing plan was created with the boards of directors for the partnerships with Publix Super Markets and Whole Foods Market. The marketing outline describes the provisions of montly donation of wholesome snacks for the children. These provisions include but not limited to; fresh fruit, yogurt and carrot sticks. Ongoing written and verbal communication will be two essential resources used for the success of the partnership between the academy and food market boards of directors.	Publix Super Markets and Whole Foods Market will commence donations of wholesome snacks in October 2015. Both markets have partnered with the academy to provide snacks through the year 2020, with partnership renewals every five years thereafer.
Creation of food budget	The academy will utilize the expertise of the registered dietician and the certified chef to create the café’s monthly food budget. The food budget will be submitted to the owner of the academy monthly for final approval.	The dietician and chef will use their combined expertise to create the best heart-healthy meal plans possible. Microsoft Excel spread sheets will be used to create the food budget on computers located in the academy’s resource room. The time involved in creating the food budget will be provided by dietician and chef at no cost to the academy.	The initial draft of the food budget was created on September 1, 2015. The food budget will be an on-going monthly task.
Create a montly meal plan	A registered dietician will be responsible for planning the light breakfast, lunch and dinner meals on a monthly basis.	The dietician will create monthly meal plans on a Microsoft Excel spreadsheet on the academy’s resource computer. The internet will be a major resource in discovering child-friendly heart-healthy reciepes.	The dietician began creating preliminary meal plans on September 1, 2015. Meal planning will be an on-going monthly task.
Food Purchases	The owner of the academy will purchase food for the café under the advisement of the certified chef and registered dietician.	The first 6 months’ food supply will be purchased with funds previously generated from a special fund raiser held for the sole purpose of raising money for start-up food purchases. Future food purchases will be reliant on outside resources to include but not limited to; fund-raising efforts, personal donations and grant-seeking funds. Coupons, when available, will be utilized for food items that can not be purchased in bulk.	A special fund raiser generating the first six months’ food supply took place on March 15, 2015. Offical food purchases will begin approximately June 15, 2017, six months after the opening of the café. Major food purchases will take place at the first of each month, with purchase of fresh foods as needed.
Hire Staff	The owner of the academy will conduct interviews to hire four part-time employees to help serve food and assist children during meal times and perform necessary kitchen duties within the café.	The academy will utilize local church bulletin boards and websites and job postings in the cancer center located on the premises in seeking potential new hires. Interviews will be conducted in the owner’s office at the academy. Outside agencies will be utlized for pre-employment background checks and drug testing procedures. Each new hire will be provided an electronic copy of the policies and procedures outlining volunteer expectations.	The hiring process will commence November 1, 2016, with final interviews concluded by November 30, 2016. New staff will begin offical training December 1, 2016, in preparation of the Quick Bites Café grand opening on December 15, 2016.
Volunteer Training	The owner of the academy will host a volunteer training fair to recruit additional volunteers to serve in the Quick Bites Café to help supplement hired staff.	A volunteer training fair will be held at the academy. Each volunteer will be provided an electronic copy of the policies and procedures outlining volunteer expectations. Outside agencies will be utlized for for pre-volunteer background checks and drug testing procedures.	Volunteer training will begin on November 15, 2015, one month prior to the opening of the Quick Bites Café. Training will be revisited on an annual basis with additional training throughout the year as needed.
Quick Bites Café Annual Benefit	The owner of the academy will work with the board of directors in planning and executing a special annual fund raiser earmarked for the Quick Bites Café operating expenses.	The Children’s Care Academy will sponsor a Quick Bites Café Annual Benefit on site to promote the café for future operating funds. The owner and board of directors will plan the annual benefit during regularly scheduled board meetings througout the year, which are held in the academy resource room. The academy will utilize a variety of free resources to promote the annual event; printed fliers, church websites and social media. Offical fliers will be printed and distributed by a local print shop at no cost to the academy. The fliers will be placed in public areas like Starbucks, supermarkets and community centers as permitted. The event will be promoted on social media through the organization’s Facebook and Instagram accounts. The academy will place an ad in the local newspaper to help further the promotion. Members of the board of directors will donate their time in serving during the fund raising event.	The first annual Quick Bites Café fund raiser took place on March 15, 2015. This event raised money to purchase the first six months of food supplies for the café. The second annual Quick Bites Café will be held on or around March 15, 2016, with future fundraisers to be planned around the same time on an annual basis.

The primary objective in 2015 for the Children’s Care Academy of Pinellas will engage in the methods outlined below. The Children’s Care Academy of Pinellas is a unique complimentary childcare facility serving children whose parents or caregivers are undergoing cancer treatment in the central west portion of Pinellas County, Florida. The academy is the first of its kind in the area, therefore the below methods have not been previously tested. Research has proven there is a definite need in the community to provide a nutritional food program in conjunction with childcare services. Establishing the complimentary food program, Quick Bites Café, will help ensure children are receiving proper nutrition while helping to increase family time and the healing processes for the parents and caregivers undergoing cancer treatment. Success of the Quick Bites Café will act as a building block to create a healthier community through nutrition and support.

OBJECTIVE

To provide a complementary nutritional food program to help decrease hunger among children attending the Children’s Care Academy of Pinellas while providing increased support to the parents and caregivers who are undergoing cancer treatment.

METHODS

· Convert the existing breakroom in the academy into a small café capable of preparing hot meals to include breakfast, lunch and dinner for children attending the Children’s Care Academy of Pinellas.

· A contractor licensed in the state of Florida for both construction and electrical work will be responsible for converting the academy breakroom into a small café.

· Construction supplies include but not limited to: lumber, drywall, paint, one inside and one outside door, overhead lighting, electrical outlets, various hardware, hand and power tools, and miscellaneous supplies as needed to complete the conversion.

· Construction of the Quick Bites café will take place upon approval of funds. The café is slated to be completed by December 15, 2016.

· Purchase necessary kitchen equipment and appliances.

· The board-elected restauranteer is a certified culinary chef who will play a major role in assisting the owner of the academy in the purchase of all necessary kichen operating equipment. The certified chef is a local restaurant owner who will be retiring from the business and devoting his services full-time to the Quick Bites Café.

· Kitchen equipment and appliances for the café to operate effectively include: dual cooking range, exhaust fan, refrigerator, freezer, dishwasher, toaster, double sink with garbage disposal and industrial rubber floor mats for the sink and stove areas.

· Four table and chair sets seating six per table will be necessary to accommodate children during meal times.

· The first major appliance purchase will be made upon approval of funds. Final purchase of said appliances and equipment will take place during the 2016 Labor Day or Black Friday sales.

· Purchase kitchen cookware, dishware, utensils and miscellaneous supplies.

· The owner will purchase all necessary cookware, dishware and miscellaneous supplies needed to operate the café on a daily basis. The certified chef will assist in the purchase of essential cookware to ensure the proper equipment is attained.

· Cookware for the café include: pots and pans, skillets and various baking dishes and baking pans. Dishware include: plates, bowls, cups and food storage containers. Utensils include: silverware, knives, cooking and serving utensils. Miscellaneous supplies include but not limited to: plastic wrap, aluminum foil, napkins, paper towels, gargage bags, cleaning supplies, aprons, gloves and hair nets.

· The purchase of cookware, dishware, utensils and miscellanous supples will begin after approval of funds, with final purchases to be made by December 1, 2016.

· Purchase Sam’s Club Membership

· The owner of the academy will purchase and maintain an annual Sam’s Club Membership.

· Sam’s Club Membership will be secured to purchase necessary bulk items for the café to include food items and miscellaneous supplies needed for everyday use in the café.

· The Sam’s Club Membership was purchased on September 15, 2015 and will be renewed on an annual basis thereafter.

· Solidify on-going partnerships with Publix Supermarkets and Whole Foods Markets for wholesome snack donations.

· The owner established partnerships with Publix Super Markets and Whole Foods Market on September 5, 2015 for donations of wholesome snacks for the children attending the academy.

· A marketing plan was created with the boards of directors for partnerships with Publix Super Markets and Whole Foods Market. The marketing plan outlines the provisions of the monthly donation of wholesome snacks for the children. These provisions include but not limited to; fresh fruit, yogurt and carrot sticks.

· Ongoing written and verbal communication will be two essential resources used for a successful partnership between the academy and the food market boards of directors.

· Publix Super Markets and Whole Foods Market will commence donations of wholesome snacks on October 15, 2015. Both organizations have partnered with the academy to provide snacks through the year 2020, with partnership renewals every five years thereafter.

· Creation of food budget

· A registered dietician and certified chef will use their combined expertise to create the best heart-healthy meal plans possible.

· Microsoft Excel spread sheets will be used to create the food budget on computers located in the academy’s resource room. The time involved in creating the food budget will be provided by the dietician and chef at no cost to the academy.

· The initial draft of the food budget was created on September 1, 2015. The food budget will be an on-going monthly task.

· Create a monthly meal plan

· The registered dietician will create monthly meal plans on a Microsoft Excel spreadsheet on the academy’s resource computer.

· The internet will be a major resource in discovering child-friendly and heart-healthy receipes.

· The dietician began creating preliminary meal plans on September 1, 2015. Meal planning will be an on-going monthly task.

· Food Puchases

· The owner of the academy will purchase the necessary food for the café under the advisement of the certified chef and registered dietician.

· The first 6 months’ food supply will be purchased with funds generated from a special fund raiser held for the sole purpose of raising money for start-up food purchases.

· Future food purchases will be reliant on outside resources to include but not limited to: fund-raising efforts, personal donations and grant-seeking funds.

· Coupons, when available, will be utilized for food items that cannot be purchased in bulk.

· A special fund raiser generating the first six months’ food supply took place on March 15, 2015. Official food purchases will begin approximately June 15, 2017, six months after the opening of the café. Major food purchases will take place at the first of each month, with purchase of fresh foods as needed.

· Hire Staff

· The owner of the academy will conduct interviews to hire four part-time employees to help serve food and assist children during meal times and perform necessary kitchen duties within the café.

· The academy will utilize local church bulletin boards and websites and job postings in the cancer center located on the premises in seeking potential new hires.

· Interviews will be conducted on site in the owner’s office.

· Outside agencies will be utilized for pre-employment background checks and drug testing procedures.

· Each new hire will be provided an electronic copy of the policies and procedures outlining volunteer expectations.

· The hiring process will commence November 1, 2016, with final interviews to be concluded by November 30, 2016. New staff will begin official training December 1, 2016, in preparation of the Quick Bites Café grand opening on December 15, 2016

· Volunteer Training

· The owner of the academy will host a volunteer training fair to recruit additional volunteers to serve in the Quick Bites Café to help supplement hired staff.

· A volunteer training fair will be held at the academy to recruit volunteers.

· Each volunteer will be provided an electronic copy of the policies and procedures outlining volunteer expectations.

· Outside agencies will be utilized for pre-employment background checks and drug testing procedures.

· Volunteer training will begin on November 15, 2015, one month prior to the opening of the Quick Bites Café. Training will be revisited on an annual basis with additional training throughout the year as needed.

· Host the Quick Bites Café Annual Benefit

· The owner of the academy will work with the board of directors in planning and executing the Annual Quick Bites Café Benefit to help secure funds for future operating expenses.

· The Children’s Care Academy will sponsor a Quick Bites Café Annual Benefit on site to promote the benefits of the café for future operating funds.

· The owner and board of directors will plan the annual benefit during regularly scheduled board meetings held througout the year.

· The academy will utilize a variety of free resources to promote the annual event; printed fliers, church websites and social media. Offical fliers will be printed and distributed by a local print shop at no cost to the academy. The fliers will be placed in public areas like Starbucks, supermarkets and community centers as permitted. The event will be promoted on social media through the organization’s Facebook and Instagram accounts.

· The academy will place an ad in the local newspaper several weeks prior the event to help further promotion.

· Members of the board of directors will donate their time to serve during the fund raising event.

· The first annual Quick Bites Café fund raiser took place on March 15, 2015. This event raised money to purchase the first six months of food supplies for the café. The second annual Quick Bites Café will be held on or around March 15, 2016, with future fundraisers to be planned around the same time on an annual basis.

WORKSHEET 6.1A: Evaluation Planning Questionnaire
Use the filled-out Worksheet 6.1B in the book as an example to follow as you complete this questionnaire.
1. What questions will your organization’s evaluation activities seek to answer? The following questions will be the main focus in performing the evaluation of the Children’s Care Academy of Pinellas complimentary nutritious food program: · Is the complimentary food program helping to decrease hunger among the children? · Are the complimentary snacks and meals provided to the children helping to provide parents and caregivers with increased quality family time at home? · Is the complimentary food program aiding in the healing process for parents and caregivers receiving treatment at the adjacent cancer center? · Is the current menu efficiently providing the proper foods within the set budget?
2. What are the specific evaluation plans and time frames? The complimentary food program will be evaluated for its effectiveness six months after its inception, with quarterly assessments thereafter. This is will include assessing the food budget and meal planning process. The new healthy snack program will be evaluated within two weeks of initiation. Parents and caregivers will be interviewed on a montly basis with the cancer center surveys held on a quarterly basis. The food budget will be analyzed monthly to start then quarterly thereafter. · Observe children during meal and snack times to see if they are enjoying the new healthier snack choices and menu items. · Conduct one-on-one interviews with the parents and caregivers to see if the newly initiated food program is contributing to reducing hunger among children lending to increased quality family time together. · Survey the adjacent cancer center regarding healing processes among the parents and caregivers. · Analyze the effectiveness of the menu and food budget. This is to ensure the academy is able to purchase heart-healthy foods the children will enjoy within the allotted food budget.
a. What kinds of data will be collected?
The following data will be collected during the process of evaluating the complimentary food program: · The percentage of children taking advantage of the complimentary meal program aiming to reduce hunger · The precentage of children that are enjoying the healthy snacks and food choices offered · The percentage of parents or caregivers who are experiencing increased quality family time together · The percentage of parents and caregivers showing increased healing · What changes in the budget and menu, if any, need to be made
b. At what points?
The evaluation process will begin within 2 weeks of healthy snack implementation and six months after the food progam is implemented with quarterly assessements to monitor effectiveness. Parents and caregivers will be interviewed montly to ensure needs are being met. The cancer center surveys will be conducted on a quarterly basis to ensure all families, current and future, are included in the evaluation process. The budget will be analyzed quarterly after the first six months of monthly analyzing.
c. Using what strategies or instruments? · Staff and volunteers will actively observe and interact with the children during snack and meal times to assess their likes and dislikes of food provided. · The academy will conduct one-on-one personal interviews with the parents and caregivers of the academy to assess the effectiveness of the food program in regard to hunger reduction among the children and increased quality family time at home. · The owner of academy will speak with phyicians at the adjacent cancer center to determine if the complimentary food program is in fact helping to reduce stress among the parents and caregivers receiving treatment helping to aid in the healing process. · The owner will work closely with the chef and dietician regarding the assessment of the overall menu and budgeting process.
d. Using what comparison group or baseline, if any?
There will not be any comparison group or baseline studies due the the unique concept of this program being the first of its kind.

WORKSHEET 6.1A: Evaluation Planning Questionnaire (Continued)

3. If you intend to study a sample of participants, how will this sample be constructed?

Due to the governmental HIPAA regulations, the evaluation of the parents and caregivers regarding the healing processes through the cancer center, will be conducted in a generalized fashion as to adhere to the HIPAA patient confidentiality healthcare laws. The physicians will be asked to complete a simple survey regarding parents and caregivers who utilize the academy’s complimentary childcare services and food program and how it may affect the healing processes without disclosing any personal information.

4. What procedures will you use to determine whether the program was implemented as planned?

The academy will employ observation, interviews, surveys and analyzing procedures to help determine if the complimentary nutritious food program was implemented as planned.

5. Who will conduct the evaluation?

The evaluation of the complimentary nutritious food program will be conducted by the owner of the academy with the assistance of the staff; certified chef, registered dietician and part-time employees serving children during meal times.

6. Who will receive the results?

The results of the evaluation will be shared with the board of directors representing the academy. Once the evaluation has been shared with the board of directors, the academy will then share the results with the staff and families being served at the academy. Evaluation outcomes will be submitted the grantor, Allegany Franciscan Ministries, upon approval.

7. How are you defining success for this program or project?

The success of the complimentary nutritious food program will be defined through the positive outcomes experienced by the academy. Positive outcomes will be a reduction in hunger among children and helping families spend more quality time together. This will aid in the healing process of parents and caregivers undergoing cancer treatment all within the confines of the allotted budget. Spurring growth within the surrounding community and beyond due to the fruits of the outreach program will further establish program success.

WORKSHEET 6.1A: Evaluation Planning Questionnaire

1. What questions will your organization’s evaluation activities seek to answer?

2. What are the specific evaluation plans and time frames?

a. What kinds of data will be collected?

b. At what points?

c. Using what strategies or instruments?

d. Using what comparison group or baseline, if any?

(Continued)

WORKSHEET 6.1A: Evaluation Planning Questionnaire (Continued)

3. If you intend to study a sample of participants, how will this sample be constructed?

4. What procedures will you use to determine whether the program was implemented as planned?

5. Who will conduct the evaluation?

6. Who will receive the results?

7. How are you defining success for this program or project?

Evaluation of the Children’s Care Academy of Pinellas complimentary nutritious food program, Quick Bites Café, will offer opportunities to measure its effective long-term outcomes. The owner of the academy and supporting staff will focus on measuring effectiveness of the program through a series of questions to be answered through a set observation, interview, survey and analyzing procedures.

The results of the evaluation will be shared with the board of directors, staff and families being served at the academy. Evaluation results will also be sent to the grantor, Allegany Franciscan Ministries, upon approval. The expected long-term outcomes include further expanding the academy’s community outreach through the provisions of a complimentary nutritious food program that will help support parents and caregivers undergoing cancer treatment. The complimentary nutritional food program will help reduce hunger among children and increase quality family time at home that will help aid in the healing process for parents and caregivers undergoing cancer treatment.

The overall effectiveness of the Quick Bite Café will be evaluated for its effectiveness six months after its inception, with additonal evalution timelines within different areas of the program. The evaluation will include observing children during snack and meal times, conducting one-on-one interviews with parents and caregivers, surveying the adjacent cancer center and analyzing the menu and food budget.

Children will be observed during snack and meal times by support staff serving the children to assess their preferences of the healthier snack choices and meal items. This observation will be conducted daily with reports generated on a quarterly basis. The one-on-one interviews with the parents and caregivers will be conducted to assess if the newly initiated food program is contributing to reducing hunger among children lending to increased family time together. These interviews will be conducted monthly to ensure needs are being met.

Surveys will be conducted by the owner at the adjacent cancer center to assess whether the food program is helping to reduce stress among the parents and caregivers receiving cancer care to aid in the healing processes. These surveys will be conducted quarterly to ensure present and future clients are being served. It is important to note that the surveys conducted at the cancer center will be fashioned as to uphold all HIPAA patient confidentiality healthcare laws. Analyzing the effectiveness of the food budget and menu will help ensure heart-healthy foods the children will enjoy that can be purchased within the allotted food budget. This will be conducted by the chef and dietician at six months, then quarterly, with immediate results reported to the academy’s owner.

The procedures used to assess the effectiveness of the program will provide the following data: percentage of children taking advantage of the complimentary food program to reduce hunger, percentage of children enjoying the healthy food options, percentage of parents and caregivers experiencing increased quality family time together and increased healing. The procedures will also show what menu and budget adjustments, if any, that may need to be made.

After the first six months of the Quick Bites Café implementation, the goal of the program is to achieve a 75% reduction in hunger among children, find improved quality family time and increased healing has been achieved among the parents and caregivers undergoing cancer treatment while serving heart-healthy food within the original proposed budget.

Modue 5

There will be
FOUR (4)
separate documents due for this assignment (2 worksheets and 2 narrative submissions):

1. The completed Methods Worksheet (page 53)

2. A written Methods Component for the Grant Proposal (narrative document, see page 52 for example)

3. The completed Evaluation Planning Questionnaire (pages 61-62)

4. A written Evaluation Component for the Grant Proposal (narrative document, see page 60 for example).

Remember, use the book only as a guide. All worksheets and written submissions NEED to contain great amount of details where appropriate. One or two sentence responses in worksheets will likely result in a poor grade, so include lots of details.

The goal of the BayCare medical Group is to make more than 2000 surgical operations within a year to the people living in central Florida and Tampa areas.

The objectives outlined below are in direct support of the establishment of new and modernized surgical operations.

· Support less fortunate patients from the community to undergo surgical operation through the the program.

· Reduction of the surgical fee will be a great relief to those particular families as they will have the opportunity to work towards improving their life styles now that they have fewer worries about payment of the surgical treatments.

The BayCare Medical Group in the central Florida and Tampa area is a promising Medical Group which is aimed at helping patients who need surgical operation to achieve their dream within the area which as it has been the heart of the minor surgical operations in the area for a long period. The service to the community has been limited due to lack of modern surgical equipment but with the new program, the health facility will be able to serve more patients. With the new and modern surgical equipment, the medical group will be able to attend to many patients and hence promote wellness in the community.

The Medical Group is augmenting its community outreach program to include providing more affordable surgical operation to the patients from the community. The group currently provides all sorts of health services to the community and it is known to be the best facility in surgical operation in the region. While there are other facilities which offer the same surgical operations in the region, the services are very expensive making the locals suffer since they cannot afford to pay the fee for the service.

With the sort of equipment which the facility is planning to install, surgical operation will be taking the minimal time possible and this will double the number of operations which are normally carried out within a day. Due to the program, the facility is anticipating the healing process will be taking a shorter duration than previously because the facility will come up with a feeding program for the surgical patients. The Medical group is hoping to have the equipment set up by the end of 2018 while it will begin offering the administrations to the group by mid of 2019. As indicated by the plans, the community is relied upon to feel the effect of the program within six months upon the initiation of the administrations to the patients.

With the roll of the program in the facility, many people will be able to consetrate on other activities such as supporting the young in the schooling with the aim of making abetter future for the community. Once the sick recover from the operation, thay can empack on economic activities hence improving the standards of living for the community at large. In the coming years, the Medical Group is planning to start family planning programs which will b aimed at advisingthe parents to bear the number of children they can comfortably raise without difficulties.

The medical group is now the source of hope for the community as they offer cheaper and better surgical services to the patients. With the surgical program, the facility will be helping a large population in the area since most of them have not been able to afford the services from other facilities since they are expensive. The program will really raise the hope for life to those families that had probably lost a reason to living a better life in the future days.

Running Head:

Problem Statement

Problem Statement 2

Problem Statement

Adriana Nuraj

Grant Administration Resource Development

PAD4232

Instructor: Afienco

The notion of the BayCare Medical Group proposing to acqiure new nad modern surgical equipment concept offering a unique service to a specific community in need. The complimentary surgical operation will be of great importance to the community as it has been suffering for long without achiveable services from the available health facilities in the region. According to the last census data, the incidence rate for newly diagnosed patients who neeed surgical operation in the Tampa area and the central Florida has been increasing in the recent yaers. These statistics was collected from all the health facilities which are in the region and areas around it(“National Cancer Institute,” 2017). Many of these newly diagnosed patients will need to undergo specialized surgical operation which cannot be carryied out with the equipments which we have at our facility.

Treatment schedules can be rigorous, time consuming and unsettling resulting in the reliance on outside resources. Central Florida and Tampa area is home to a large population of families struggling to make ends meet. Families generally face greater challenges in everyday life with less income and support. Demanding surgical operation schedules can further complicate the family structure resulting in an even greater need for outside assistance. In addition, the poor condition of the community in the area does not allow them to put bills for surgical operation from private hospitals. The following information was given by one of the staff member of the BayCare Medical Group. Speaching with A. Harvey who is the communication (director in August 10, 2017)

“I am the only working member in my family and I provide for all aspects of live which might need financial assistance in the family. I was not able to pay for the surgical operation for my parent who has been suffering for the last two years. Since my parent was diagnosed with a decease which needed surgical operations, I reached out to my friends but I could not make it to raise the espected amount. This was the most dificult moment in my life, and I was desperate. I had moved to different hospitals seeking help and could not get since I could not meet the cost of the operation. Today, I am happy to say that my parent is well recovering after she was operated by the BayCare Medical Group were I only paid small portion of the total of the bill and the rest was covered by the hospital through its new program which is aimed at helping the needy in the area. Am happy to be part of BayCare Medical Group as we change lives of the local community for better.”

Recently, the BayCare Medical Group staff became increasingly aware of the needs of the surgical operation patients and the community at large. We conducted a simple impromptu survey with the patients and their relatives and found that theyare not able to meet the hospital bills from other health facilities which offer the same surgical operation as they are very expensive and the relatives are poor.

Relatives who have patients who need surgical operation in the central Florida and the Tampa area in general will havethis unique opportunity of being treated with paying just small percentage of the total amount of the bill since the hospital will cater for the other part. Expanding the operation unity in the facility will help many patients who need the service and they cannot afford is due to their poor condition. This will relieve the community and relatives the burden of putting the bills fro their loved one once they need surgical operation

The patients can be in the hospital from the time they are admitted to the time when the operation will be carried out and then be released to go home with their relatives and loved ones. This will be a big help to the relatives since they may not be able to meet special meals which the patients may require during and after operation. The medical group feels that the new and modern surgical equipment will increase the number of patients who are treated by the facility and hence fill the void which has been there for a long time.

Private hospitals which offer surgical operation are very expensive and the community may not be in a position to put the bill and thus many patients will die of a medical complication which could be solved by simple operation. With the program, many patients will be able to achieve and attain medical services since the facility will only be putting the bigger percentage of the bill. The BayCare Medical Group will be the first health facility to offer such services in the region and thus it will be a great importance to the community.

The fact that the Medical group will be offering special meals for the patients who are under their care will be a good achievement in the process of healing the sick since in most cases the family may not be in aposition to facilitate the same. The program will promote whole health in the community and thus help in improving the economy of the region.

References

National Cancer Institute. (2017). Incidence rate table. Retrieved from http://statecancerprofiles.cancer.gov/incidencerates/index

February 16, 2018

John Brown Whites

President

Health Ministry

33290 US Highway 09 S, Suite 269

Tampa area, Florida 5744

Dear Mr

Brown Whites:

I welcome this chance to impart to you our vision for the eventual fate of the BayCare Medical Group and how it lines up with the subsidizing needs of Ministry of Health. In the interest of the Board of Directors and staff, I am favored to present this concise Letter of Inquiry presenting the procuring of the surgical gear and a Café, a nourishing complimentary on location sustenance program for patients experiencing treatment. We modestly ask for your thought of an allow in the measure of $325,000 to enable us to extend our projects in the Tampa region and the Central Florida.

Built up as a 501(c)3 association in 2013, the mission of the BayCare Medical Group is to sustain youngsters in a sheltered, instructive and cherishing condition concentrating on giving complimentary care to patients whose relatives or parental figures are experiencing surgical operation treatment. Our central goal is being satisfied through the on location complimentary doing surgical operation which is fragile to spare the life of the patients.

Nurturing youngsters whose guardians or parental figures are experiencing growth treatment is a developing need in our group. The individuals who require surgical operation confront numerous obstructions; loss of wages, absence of protection scope and for those with patients, which can be a particularly requesting knowledge for the relatives or parental figure. The requesting treatment calendar can remove time from the family and make a portion of the most straightforward assignments hard to perform.

The BayCare Medical Group offers nearby scholarly mentoring and disease mind advising administrations to help advance training and sound passionate prosperity for operation patients and their relatives. Eating regimen mentoring, influenced conceivable with an association with the neighborhood school to board is accessible for school-age kids by affirmed teachers from inside the group. Surgical doctors help to furnish medicinal help to the patients with inquiries and concerns in regards to their treatment.

Accomplishing the previously mentioned results will give surgical operation patients who may not generally get a solution because of the palliating circumstances that can come about because of surgical operation assisting upgrading the nature of care offered to the patients while broadening a superior personal satisfaction for every family served.

Your dedication in giving a superior personal satisfaction to patients experiencing surgical treatment will help create an all the more sincerely solid group and laying the preparation to offer restorative gathering’s effort programs past the fringes of the Tampa region and focal Florida. We truly trust the Health Ministry will go along with us in our mission in serving those getting surgical treatment in our group.

The BayCare Medical Group program development spending plan is $250,000. Your blessing in the measure of $125,000 will be extremely beneficial in extending our effort program. Putting resources into the BayCare Medical Group will have a critical effect on the surgical operation group in enhancing the personal satisfaction of that accepting surgical operation treatment. Should you have any inquiries, please don’t hesitate to reach me at (001) 345-1111. We truly value your welcome of this Letter of Inquiry and believe you will value our common energy for changing lives to offer a welcome for a full proposition.

Sincerely,

Proffesor Harvey, President

WORKSHEET 4.1A: Goals and Objectives Exercise

GOAL: The goal of the BayCare medical Group is to carry out more than 2000 surgical operations within a year to the people living in central Florida and Tampa areas.
Objective 1	Objective 2	Objective 3	Objective 4
Direction of change	Provinding surgical operations to the patients from the community for Sub-standardized fee will help those who are poor in the community. . The BayCare Medical Group in the Tampa area is planning to have its surgical program to reach out to the community since they are considered to be poor. The surgical program by the Medical group will see the patients pay a small portion of the surgical fee while the rest is settled by the facility. This will promote wholeness in the community and thus it can be able to major in other economic activities.	Reduction of the surgical fee will be a great relief to those particular families as they will have the opportunity to work towards improving their life styles now that they have fewer worries about payment of the surgical treatments. Offering surgical patients almost free surgical operation in the facility will help in reducing stress to the parents and relatives. Providing balanced diet to the patients as they undergo treatment will help relieve stress on the both to the patients and the relatives by offering an alternative to packing a lunch or preparing a meal at home for the child before or after a treatment session. It will also help pave the way for more quality family time together. Less stress and increased family time may help contribute towards improved healing for those undergoing surgical operation treatments.
Area of change	The medical group will provide surgical operation which were not in the facility before as well as settling a big part of the medical fee for the surgical patients from the community. All these services have not been in place in the facility and thus it will be a major bust to them. The surgical operation which will be performed in the facility are not common in many health faciliies and if they are they are very expensive.	Currently, many people in the community rely on the medical group for almost all health issues since it offers affordable and better services. With the surgical program, the facility will be helping a large population in the area since most of them have not been able to afford the services from other facilities since they are expensive. Often, after a tiresome treatment session, a patient’s nutrition is dependent on a fast food drive-through restaurant as they head home for the afternoon or evening. The complimentary food program will offer more wholesome food choices, alleviate the need to pack a lunch and offer a healthier alternative to fast food drive-through restaurants.
Target population	The program will target the old and the children in the community who may not achieve to pay for the same operations in the private health facilities which provide the same services. Mainly the program will be for those from central Florida and the Tampa area.	The complimentary food program will serve the patients who need surgical operation and may not afford to pay in the private health facilities which are offering the service in the central Florida and the Tampa area in general.
Degree of change	The medical Group will offer almost free surgical operatons to the patients from the community and thus promoting wholeness. Relatives of the patients will be able to work on other activities hence improving the economic status of the community in general. Once the patients recover after the surgical operation, they will be able to provide for their families and this will reduce over dependency in the community.	Parents and relatives will no longer feel the burden of paying surgical fee which has been a night mare for many of the community residents. The facility will also be providing health and balanced diet for all the surgical patients when they are in the facility hence reducing further the burden to the relatives and parents of the sick.
Time frame	The BayCare Medical Group will purchase and install the new and modern surgical equipment by December 2018. The surgical services under the program to the community will start by June 2019. nutrititious meals within the next two years.	The facility expects the program to have some effect to the relatives of the patients after six months upon the start of the program which will be the end of the year 2019.

WORKSHEET 6.1A: Evaluation Planning Questionnaire
Use the filled-out Worksheet 6.1B in the book as an example to follow as you complete this questionnaire.
1. What questions will your organization’s evaluation activities seek to answer? The following questions will be the main focus in performing the evaluation of the Children’s Care Academy of Pinellas complimentary nutritious food program: · Is the complimentary food program helping to decrease hunger among the children? · Are the complimentary snacks and meals provided to the children helping to provide parents and caregivers with increased quality family time at home? · Is the complimentary food program aiding in the healing process for parents and caregivers receiving treatment at the adjacent cancer center? · Is the current menu efficiently providing the proper foods within the set budget?
2. What are the specific evaluation plans and time frames? The complimentary food program will be evaluated for its effectiveness six months after its inception, with quarterly assessments thereafter. This is will include assessing the food budget and meal planning process. The new healthy snack program will be evaluated within two weeks of initiation. Parents and caregivers will be interviewed on a montly basis with the cancer center surveys held on a quarterly basis. The food budget will be analyzed monthly to start then quarterly thereafter. · Observe children during meal and snack times to see if they are enjoying the new healthier snack choices and menu items. · Conduct one-on-one interviews with the parents and caregivers to see if the newly initiated food program is contributing to reducing hunger among children lending to increased quality family time together. · Survey the adjacent cancer center regarding healing processes among the parents and caregivers. · Analyze the effectiveness of the menu and food budget. This is to ensure the academy is able to purchase heart-healthy foods the children will enjoy within the allotted food budget.
a. What kinds of data will be collected?
The following data will be collected during the process of evaluating the complimentary food program: · The percentage of children taking advantage of the complimentary meal program aiming to reduce hunger · The precentage of children that are enjoying the healthy snacks and food choices offered · The percentage of parents or caregivers who are experiencing increased quality family time together · The percentage of parents and caregivers showing increased healing · What changes in the budget and menu, if any, need to be made
b. At what points?
The evaluation process will begin within 2 weeks of healthy snack implementation and six months after the food progam is implemented with quarterly assessements to monitor effectiveness. Parents and caregivers will be interviewed montly to ensure needs are being met. The cancer center surveys will be conducted on a quarterly basis to ensure all families, current and future, are included in the evaluation process. The budget will be analyzed quarterly after the first six months of monthly analyzing.
c. Using what strategies or instruments? · Staff and volunteers will actively observe and interact with the children during snack and meal times to assess their likes and dislikes of food provided. · The academy will conduct one-on-one personal interviews with the parents and caregivers of the academy to assess the effectiveness of the food program in regard to hunger reduction among the children and increased quality family time at home. · The owner of academy will speak with phyicians at the adjacent cancer center to determine if the complimentary food program is in fact helping to reduce stress among the parents and caregivers receiving treatment helping to aid in the healing process. · The owner will work closely with the chef and dietician regarding the assessment of the overall menu and budgeting process.
d. Using what comparison group or baseline, if any?
There will not be any comparison group or baseline studies due the the unique concept of this program being the first of its kind.

WORKSHEET 6.1A: Evaluation Planning Questionnaire (Continued)

3. If you intend to study a sample of participants, how will this sample be constructed?

4. What procedures will you use to determine whether the program was implemented as planned?

The academy will employ observation, interviews, surveys and analyzing procedures to help determine if the complimentary nutritious food program was implemented as planned.

5. Who will conduct the evaluation?

6. Who will receive the results?

7. How are you defining success for this program or project?

WORKSHEET 6.1A: Evaluation Planning Questionnaire

1. What questions will your organization’s evaluation activities seek to answer?

2. What are the specific evaluation plans and time frames?

a. What kinds of data will be collected?

b. At what points?

c. Using what strategies or instruments?

d. Using what comparison group or baseline, if any?

(Continued)

WORKSHEET 6.1A: Evaluation Planning Questionnaire (Continued)

3. If you intend to study a sample of participants, how will this sample be constructed?

4. What procedures will you use to determine whether the program was implemented as planned?

5. Who will conduct the evaluation?

6. Who will receive the results?

7. How are you defining success for this program or project?

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