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Sidney Park Health System is experiencing a shortage of coders. Over the past five years, there has been a 30% vacancy rate for coders throughout the main hospital and satellite clinics within the healthcare system. The backlog and vacant positions has created an issue related to unbilled revenue, overworked coders and extended work hours and schedules. It is estimated that there is an annual loss of $12 million. It has also been communicated that many of the qualified coders that were offered a position declined because they are interested in working from home. To address the problem, the health information management department is proposing that there be an implementation of a home-based coding system. This concept is feasible, given that Sidney Park Health System utilizes an electronic health record and all patient information is available electronically. You have been assigned as the project manager to oversee the feasibility and implementation of this project.
Using the Sample Project Charter Template, formulate your Project Charter.
Defining the Project
Consider the initial scenario for Sidney Park Health System, in addition to the following information:
· Outsourcing costs are currently estimated at $25,000 per year. Reduce outsources costs by 50%
· Have no open coding positions – a vacancy rate of 0%
· Increase coding productivity by 20%
· Reduce annual loss by 50%
· Currently losing $12 million per year
· Improve timeliness and turn-around time
· Code inpatient records within four days of discharge and outpatient records within five days of the visit
· Overall timeline for project is 18 months
· Executive management has set cost limits at:
Project Activity
Estimated Cost
Project Administration & Management
$12,000
Exploration of new product
$5,000
Development and communication of new policies and Procedures
$5,000
Set-up and Training
$14,000
Program Implementation
$8,000
New Hardware
$30,000
New Software
$50,000
Your written assignment of the project definition should include the following sections:
1. Project Scope
1. Project Deliverables
2. Estimated Schedule
· In general only – a detailed schedule will be further developed at a later time
3. Estimated Costs
· In general only – detailed costs will be further developed at a later time
4. Tasks: List of tasks that need to be performed
· Key areas only – a detailed list of tasks will be further developed at a later time
Your submission should be at least 3 pages in length
Project Charter
Project Charter Document
Project Name:
Department:
Focus Area:
Product/Process:
Prepared By
Document Owner(s)
Project/Organization Role
Project Charter Version Control
Version
Date
Author
Change Description
[Replace this text with the name of the Document Owner.]
Document created
TABLE OF CONTENTS
1
PROJECT CHARTER PURPOSE
3
2
PROJECT EXECUTIVE SUMMARY
3
3
PROJECT OVERVIEW
3
4
PROJECT SCOPE
3
4.1
Goals and Objectives
3
4.2
Project Estimated Costs & Duration
4
5
PROJECT CONDITIONS
4
5.1
Project Issues
4
5.2
Project Risks
4
6
Project Structure Approach
5
7
Project Team Organization Plans
5
8
PROJECT REFERENCES
5
9
APPROVALS
5
PROJECT CHARTER PURPOSE
[Replace the following text with your own statement of the Project Charter Purpose, or use the provided sample text.]
The project charter defines the scope, objectives, and overall approach for the work to be completed. It is a critical element for initiating, planning, executing, controlling, and assessing the project. It should be the single point of reference on the project for project goals and objectives, scope, organization, estimates, work plan, and budget. In addition, it serves as a contract between the Project Team and the
Project Sponsor
s, stating what will be delivered according to the budget, time constraints, risks, resources, and standards agreed upon for the project.
PROJECT EXECUTIVE SUMMARY
[Replace this text with a high-level view of:
· project goals
· objectives
· scope
· assumptions
· risks
· costs
· timeline
· approach
· organization]
PROJECT OVERVIEW
[Replace this text with the rationale and business justification for undertaking this project.]
PROJECT SCOPE
Goals and Objectives
Goals
Objectives
[Replace this text with Project Goals. For example: The project will provide an improved system for managing product returns.]
[Replace this text with Objectives for each Goal. For example:
1. Develop a system by June that tracks an end-to-end process for 100% of product returns.
2. Integrate new system with Sales in order to improve customer satisfaction 40% by year end.]
Project Estimated Costs & Duration
Project Milestone
Date Estimate
Deliverable(s) Included
Confidence Level
[Milestone 1]
[mm/dd/yy]
[Deliverable 1]
[Deliverable 2]
[High/Medium/Low]
[Milestone 2]
[mm/dd/yy]
[Deliverable 1]
[Deliverable 2]
[High/Medium/Low]
PROJECT CONDITIONS
Project Issues
Priority Criteria
1 − High-priority/critical-path issue; requires immediate follow-up and resolution.
2 − Medium-priority issue; requires follow-up before completion of next project milestone.
3 − Low-priority issue; to be resolved prior to project completion.
4 − Closed issue.
#
Date
Priority
Owner
Description
Status & Resolution
1
[mm/dd/yy]
[Issue 1 description]
[Replace this text with Status and Proposed or Actual Resolution.]
2
[mm/dd/yy]
[Issue 2 description]
[Replace this text with Status and Proposed or Actual Resolution.]
Project Risks
#
Risk Area
Likelihood
Risk Owner
Project Impact-Mitigation Plan
1
[Project Risk]
[High/Medium/Low]
[Replace this text with a description of the Mitigation Plan.]
2
[Project Risk]
[High/Medium/Low]
[Replace this text with a description of the Mitigation Plan.]
Project Structure Approach
[Replace this text with a description of how the project will be structured and what approach will be used to manage the project.
· What are the dependencies of the project?
· How will you Plan and Manage the project?]
Project Team Organization Plans
Project Team Role
Project Team Member(s)
Responsibilities
[Role Title]
[Name(s)]
[Replace this text with a description of the Role Responsibilities.]
PROJECT REFERENCES
Milestone
Deliverable
[Name of Document/Reference]
[Description with available hyperlinks]
APPROVALS
Prepared by
__________________________________
Project Manager
Approved by __________________________________
Project Sponsor
__________________________________
Executive Sponsor
__________________________________
Client Sponsor
Confidential
Document1
Last printed on 3/23/2004 11:48:00 AM
Confidential Page 2 1/28/2018
