DISCUSSION/PM Part 1, Part 2

Situation 2:   You need to hire inexpensive labor to build your work benches for the production floor. You have a bunch of college friends who are in need of work and the pay is good for this work. You also feel you might have more control over the workers since they are your friends. You know that your company usually uses takes bids for this type of work

Review the project case using the documents in Shared Documents. Determine the scope of the District 4 Production Warehouse Move project from the information provided in the case. Using the Project Scope Checklist, prepare a scope document for review and approval by the project sponsor prior to starting the project.  Project Scope Checklist 

1.Project objective 

2.Deliverables 

3.Milestones 

4.Technical requirements 5.Limits and exclusions 6.Reviews with customer

ProjectManagement Case

You are working for a large, apparel design and manufacturing company, Trillo Apparel Company (TAC), headquartered in Albuquerque, New Mexico. TAC employs around 3000 people and has remained profitable through tough economic times. The operations are divided into 4 districts; District 1 – North, District 2 – South, District 3 – West and District 4 – East. The company sets strategic goals at the beginning of each year and operates with priorities to reach those goals.

Trillo Apparel Company Current Year Priorities

· Increase Sales and Distribution in the East

· Improve Product Quality

· Improve Production in District 4

· Increase Brand Recognition

· Increase Revenues

Company Details

Company Name: Trillo Apparel Company (TAC)

Company Type: Apparel design and production

Company Size: 3000 employees

Position

# Employees

Owner/CEO

1

Vice President

4

Chief Operating Officer

1

Chief Financial Officer

1

Chief Information Officer

1

IT Department

38

District Manager

4

Sales Team

30

Accountant

12

Administrative Assistant

7

Order Fullfilment

45

Customer Service

57

Designer

24

Project Manager

10

Maintenance

25

Operations

2500

Shipping Department

240

Total Employees

3000

Products: Various Apparel

Corporate Location: Albuquerque, New Mexico

TAC Organization Chart

District 4 Production Warehouse Move Project Details
The business has expanded considerably over the past few years and District 4 in the East has outgrown its current production facility. Because of this growth the executives want to expand the current facility, moving the whole facility 10 miles away. The location selected has enough room for the production and the shipping department. However, the current warehouse needs some renovation to accommodate the district’s operational needs.
The VP of Operations estimates the production and shipping warehouse move for District 4 will provide room required to generate the additional $1 million/year product revenues to meet the current demand due to the expanded production capacity. Daily production generates $50,000 revenue so a week of downtime will cost $250,000 in lost revenues.
The move must be completed in 4 months.
Mileage between the old and new facilities is 10 miles.
Bids have been received from contractors to build out the new office space and production floor and have signed contracts for work as follows:

Activity

Company Providing Services

Total Contract

Supplies

Time Needed

Pack, move and unpack production equipment

City Equipment Movers

$150,000

n/a

5 Days

Move non-production equipment and materials

Express Moving Company

$125,000

n/a

5 Days

Framing

East Side Framing & Drywall

$121,000

$125,000

15 Days

Electrical

Sparks Electrical

$18,000

$12,000

10 Days

Plumbing

Waterworks Plumbing

$15,000

$13,000

10 Days

Drywall

East Side Framing & Drywall

$121,000

$18,000

15 Days

Finish Work

Woodcraft Carpentry

$115,000

$15,000

15 Days

Build work benches for production floor

Student Workers Carpentry

$112,000

$110,000

15 Days

Production workdays are Monday through Saturday. The actual move must be completed in 5 days for as little disruption to production activities as possible. All contractors are on other projects but have been booked in advance. The contractors will gain the necessary permits and schedule city and county inspections but these tasks need to be identified separately due to the length of time it can take. Permitting and inspections can take from one to three weeks, depending upon schedule and the flexibility of the inspector. The new warehouse is empty and can be accessed immediately. Framing cannot start until the permits are received. Electrical and plumbing can begin as soon as the framing is finished. Drywall cannot start until the electrical and plumbing inspections are complete. After the drywall is completed, final inspections will be completed by the county and city. After both the county and city have passed the new construction, finish work can begin. Building the product floor work benches can occur at any time before the move occurs.
Chief Executive
Officer
Chief Operating
Officer
Chief Financial
Officer
VP Sales &
Marketing
Chief Information
Officer
Executive
Assistant
VP
Operations
VP Customer
Service
Inbound Call
Manager
Outbound Call
Manager
Outbound Call
Team (20)
Inbound Call
Team (35)
IT
Manager
IT Staff
(37)
Sales Team
(30)
Accountants
(12)
District2
Manager
District 3
Manager
District1
Manager
District 4
Manager
D1 Operations
(500)
D1 Operations
(650)
D3 Operations
(450)
D4 Operations
(900)
Administrative
Assistant
Administrative
Assistant
Administrative
Assistant
Administrative
Assistant
Administrative
Assistant
Administrative
Assistant
Order Fulfillment
(45)
Shipping
(50)
Shipping
(50)
Shipping
(50)
Shipping
(90)
Maintenance
(5)
Maintenance
(5)
Maintenance
(5)
Maintenance
(10)
Project Managers
(10)
VP
Design
Design Team
(24)
Trillo Apparel Company
Chief Executive
Officer
Chief Operating
Officer �
Chief Financial
Officer�
VP Sales &
Marketing �
Executive
Assistant�
Chief Information
Officer�
VP
Operations�
VP Customer
Service �
Inbound Call
Manager�
Outbound Call
Team (20)�
Outbound Call
Manager�
Inbound Call
Team (35)�
IT
Manager�
IT Staff
(37)�
Sales Team
(30)
Accountants
(12)�
District2
Manager�
District 3
Manager�
District1
Manager�
District 4
Manager�
D1 Operations
(500)�
D1 Operations
(650)�
D3 Operations
(450)�
D4 Operations
(900)�
Administrative
Assistant �
Administrative
Assistant �
Administrative
Assistant �
Administrative
Assistant �
Administrative
Assistant �
Administrative
Assistant�
Shipping
(50)�
Order Fulfillment
(45)�
Shipping
(50)�
Shipping
(50)�
Shipping
(90)�
Maintenance
(5)�
Maintenance
(5)�
Maintenance
(5)�
Maintenance
(10)�
Project Managers
(10)�
VP
Design�
Design Team
(24)�
Trillo Apparel Company

ID WBS Task Name Duration Start Finish Predecessors Resource Names

1 1 Project Kick-off 1 day Mon 1/3/11 Mon 1/3/11
2 1.1 Book location for meeting 1 day Mon 1/3/11 Mon 1/3/11

Project Manager

3 1.2 Invite stakeholders 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
4 1.3 Prepare presentation 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
5 1.4 Conduct the meeting 1 day Mon 1/3/11 Mon 1/3/11 Project Manager and A
6 2 Project Documents 7 days Mon 1/3/11 Tue 1/11/11
7 2.1 Develop Charter/Scope 2 days Mon 1/3/11 Tue 1/4/11 Project Manager
8 2.2 Develop WBS 7 days Mon 1/3/11 Tue 1/11/11 Project Manager and W
9 2.3 Develop Project Plan 2 days Mon 1/3/11 Tue 1/4/11 Project Manager

10 2.4 Develop Communication Plan 2 days Mon 1/3/11 Tue 1/4/11 Project Manager
11 3 Status Reports/Meetings 1 day Mon 1/3/11 Mon 1/3/11
12 3.1 Develop Status Report 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
13 3.2 Set schedule for team meetings 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
14 3.3 Set schedule for stakeholder meetings 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
15 4 Initial Planning Meetings with Vendors 1 day Mon 1/3/11 Mon 1/3/11
16 4.1 Meet with Framing/Drywall 1 day Mon 1/3/11 Mon 1/3/11 Project Manager and E
17 4.2 Meet with Electrical 1 day Mon 1/3/11 Mon 1/3/11 Project Manager and S
18 4.3 Meet with Plumbing 1 day Mon 1/3/11 Mon 1/3/11 Project Manager and W
19 4.4 Meet with Finish Work 1 day Mon 1/3/11 Mon 1/3/11 Project Manager and W
20 4.5 Meet with Student Workers 1 day Mon 1/3/11 Mon 1/3/11 Project Manager and S
21 5 Electrical Permits 10 days Mon 1/3/11 Fri 1/14/11
22 5.1 Obtain Electrical Permits 10 days Mon 1/3/11 Fri 1/14/11 Sparks Electrical PM
23 6 Plumbing Permits 10 days Mon 1/3/11 Fri 1/14/11
24 6.1 Obtain Plumbing Permits 10 days Mon 1/3/11 Fri 1/14/11 Waterworks Plumbing
25 7 Building Permits 10 days Mon 1/3/11 Fri 1/14/11
26 7.1 Obtain Building Permits 10 days Mon 1/3/11 Fri 1/14/11 East Side Framing & D
27 8 Framing 15 days Mon 1/3/11 Fri 1/21/11
28 8.1 Framing-Order Supplies 3 days Mon 1/3/11 Wed 1/5/11 East Side Framing & D
29 8.2 Framing-Build 15 days Mon 1/3/11 Fri 1/21/11 East Side Framing & D
30 8.3 Framing-Inspect 10 days Mon 1/3/11 Fri 1/14/11 City & County
31 8.4 Framing-Project Sign-off 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
32 9 Electrical 10 days Mon 1/3/11 Fri 1/14/11
33 9.1 Electrical-Order Supplies 3 days Mon 1/3/11 Wed 1/5/11 Sparks Electrical PM
34 9.2 Electrical-Install 10 days Mon 1/3/11 Fri 1/14/11 Sparks Electrical
35 9.3 Electrical-Inspect 10 days Mon 1/3/11 Fri 1/14/11 City & County
36 9.4 Electrical-Project Sign-off 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
37 10 Plumbing 10 days Mon 1/3/11 Fri 1/14/11
38 10.1 Plumbing-Order Supplies 3 days Mon 1/3/11 Wed 1/5/11 Waterworks Plumbing
39 10.2 Plumbing-Install 10 days Mon 1/3/11 Fri 1/14/11 Waterworks Plumbing

Project Manager
Project Manager

Project Manager
Project Manager and Attend

Project Manager
Project Manager and

Project Manager
Project Manager

Project Manager
Project Manager
Project Manager

Project Manager and East S
Project Manager and Spark
Project Manager and Water
Project Manager and Wood
Project Manager and Stude

Sparks Electrical P

Waterworks Plumbi

East Side Framing

East Side Framing & Dryw
East Side Fra

City & County
Project Manager

Sparks Electrical PM
Sparks Electrical
City & County

Project Manager

Waterworks Plumbing PM
Waterworks Plumbi

2/1 2/2 1/2 1/9 1/16 1/23 1/30 2/6
January Februar

Task

Split

Progress

Milestone

Summary

Project Summary

External Tasks

External Milestone

Deadline

Page 1

Project: District4Move.mpp
Date: Sat 1/8/11

ID WBS Task Name Duration Start Finish Predecessors Resource Names

40 10.3 Plumbing-Inspect 10 days Mon 1/3/11 Fri 1/14/11 City & County
41 10.4 Plumbing-Project Sign-off 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
42 11 Drywall 15 days Mon 1/3/11 Fri 1/21/11
43 11.1 Drywall-Order Supplies 3 days Mon 1/3/11 Wed 1/5/11 East Side Framing & D
44 11.2 Drywall-Install 15 days Mon 1/3/11 Fri 1/21/11 East Side Framing & D
45 11.3 Drywall-Inspect 10 days Mon 1/3/11 Fri 1/14/11 City & County
46 11.4 Drywall-Project Sign-off 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
47 12 Finish Work 15 days Mon 1/3/11 Fri 1/21/11
48 12.1 Finish-Order Supplies 3 days Mon 1/3/11 Wed 1/5/11 Woodcraft Carpentry P
49 12.2 Finish-Install 15 days Mon 1/3/11 Fri 1/21/11 Woodcraft Carpentry
50 12.3 Finish-Inspect 10 days Mon 1/3/11 Fri 1/14/11 City & County
51 12.4 Finish-Project Sign-off 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
52 13 Workbenches 15 days Mon 1/3/11 Fri 1/21/11
53 13.1 Workbenches-Order Supplies 2 days Mon 1/3/11 Tue 1/4/11 Student Workers Mana
54 13.2 Workbenches-Build 15 days Mon 1/3/11 Fri 1/21/11 Student Workers
55 13.3 Workbenches-Quality inspection 2 days Mon 1/3/11 Tue 1/4/11 Project Manager
56 13.4 Workbenches-Project Sign-off 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
57 14 Equipment Packing 2 days Mon 1/3/11 Tue 1/4/11
58 14.1 Pack production equipment 2 days Mon 1/3/11 Tue 1/4/11 City Equipment Mover
59 14.2 Pack non-production equipment 2 days Mon 1/3/11 Tue 1/4/11 City Equipment Mover
60 14.3 Project Sign-off 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
61 15 Move 3 days Mon 1/3/11 Wed 1/5/11
62 15.1 Move production equipment 3 days Mon 1/3/11 Wed 1/5/11 Express Moving Comp
63 15.2 Move non-production equipment 3 days Mon 1/3/11 Wed 1/5/11 Express Moving Comp
64 15.3 Project Sign-off 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
65 16 Procurement Closure 3 days Mon 1/3/11 Wed 1/5/11
66 16.1 Review contract work 3 days Mon 1/3/11 Wed 1/5/11 Project Manager
67 16.2 Release contractors 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
68 16.3 Pay contractors 1 day Mon 1/3/11 Mon 1/3/11 Project Manager
69 17 Project Closure 3 days Mon 1/3/11 Wed 1/5/11
70 17.1 Final report 3 days Mon 1/3/11 Wed 1/5/11 Project Manager
71 17.2 Archive documentation 3 days Mon 1/3/11 Wed 1/5/11 Project Manager
72 17.3 Lessons Learned 1 day Mon 1/3/11 Mon 1/3/11 Project Manager

City & County
Project Manager
East Side Framing & Dryw
East Side Fra
City & County
Project Manager

Woodcraft Carpentry PM
Woodcraft Car

City & County
Project Manager

Student Workers Manager
Student Worke

Project Manager
Project Manager

City Equipment Movers PM
City Equipment Movers

Project Manager

Express Moving Company
Express Moving Company

Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
2/1 2/2 1/2 1/9 1/16 1/23 1/30 2/6
January Februar
Task
Split
Progress
Milestone
Summary
Project Summary
External Tasks
External Milestone
Deadline

Page 2

Project: District4Move.mpp
Date: Sat 1/8/11