Genesis Energy Cash Position Analysis

The Genesis Energy operations management team is now preparing to implement the operating expansion plan. Previously, the firm’s cash position did not pose a challenge. However, the planned foreign expansion requires Genesis Energy to have a reliable source of funds for both short-term and long-term needs.

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One of Genesis Energy’s potential lenders tells the team that in order to be considered as a viable customer, Genesis Energy must prepare and submit a monthly cash budget for the current year and a monthly cash budget for the subsequent year. The lender will review the cash budget and determine whether or not Genesis Energy can meet the loan repayment terms. Genesis Energy’s ability to repay the loan depends not only on sales and expenses but also on how quickly the company can collect payment from customers and how well it manages its supplier terms and other operating expenses. The Genesis Energy team members agreed that being fully prepared with factual data would allow them to maximize their position as well as negotiate favorable financing terms.

The Genesis Energy management team held a brainstorming session to chart a plan of action, which is detailed here.

  • Evaluate historical data and prepare assumptions that will drive the planning process.
  • Produce a detailed 2 year cash budget that summarizes cash inflow, outflow, and financing needs.
  • Identify and compare interest rates, both short-term and long-term, using debt and equity.
  • Analyze the financing mix (short/long) and the cost associated with the recommendation.

Since this expansion is critical to Genesis Energy expanding into new overseas markets, the operations management team has been asked to prepare an executive summary with supporting details for Genesis Energy’s senior executives.

Working over a weekend, the management team developed realistic assumptions to construct a working capital budget.

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  1. Sales: The marketing expert and the newly created customer service personnel developed sales projections based on historical data and forecast research. Please use the sales projections provided in the template. See “Download” in item 1 below.
  2. Other cash receipt: Rental income $15,000 per month for Y1 and 20,000 for Y2.
  3. Production material: The production manager forecasted material cost based on cost quotes from reliable vendors, the average of which is 45 percent of sales
  4. Other production cost: Based on historical cost data, this cost on an average is 30 percent of the material cost and occurs in the month after material purchase
  5. Selling and marketing expense: Six percent of sales
  6. General and administrative expense: 18 percent of sales
  7. Interest payments: $10,000—Payable in December Y1 and $0 payable in December Y2.
  8. Tax payments: $15,000—Quarterly due on 1st of April, July, October, and January
  9. Minimum cash balance desired: $25,000 per month
  10. Cash balance start of month (December): $10,000
  11. Available short-term annual interest rate is 8 percent, long-term debt rate is 9 percent, and long-term equity is 10 percent. All funds would be available the first month when the firm encounters a deficit
  12. Dividend payment: None

Based on this information, do the following:

  1. Using the Cash Budget spreadsheet, calculate detailed company cash budgets for the forthcoming and subsequent year. Summarize the sources and uses of cash, and identify the external financing needs for both the forthcoming and subsequent years.
    Download this Excel spreadsheet to view the company’s cash budget. You will calculate the company’s monthly cash budget for the forthcoming year and quarterly budget for the subsequent year using this information.
  2. In an executive-level report, summarize the company’s financing needs for the forecast period and provide your recommendations for financing the planned activities. Be sure to comment on the following:

    Your recommended financing solution and cost to the firm: If Genesis Energy needs operating cash, how should it fund this need? Are there internal policy changes with regard to collections or payables management you would recommend? What types of external financing are available?
    Your concerns associated with the firm’s cash budget. Is this a sign of weak sales performance or poor cost control? Why or why not?

Write a 7-page paper in Word format. Apply APA standards to citation of sources. Use the following file naming convention: LastnameFirstInitial_M3_A2 .

By the due date assigned, deliver your assignment to the

Submissions

Area.

Assignment 2 Grading Criteria Maximum PointsCalculation of a detailed company cash budget for the upcoming year is complete and correct.
All inflow and outflow calculations are correct.
Summary of the sources and uses of cash, and identification of the external financing needs for the upcoming year is complete and correct.48Explanation how the assumed budget of this project will effect dividends for shareholders is clear, specific, and complete. The explanation includes all factors that the firm considers in dividend-decision making.32Recommended financing solution and cost to the firm are clear, complete, and correct. Financing solution includes short-term debt, long-term debt, or even equity.44Explanation of concerns associated with the firm’s cash budget and if it is a sign of weak sales performance or poor cost control is clear, complete, and correct.48Wrote in a clear, concise, and organized manner; demonstrated ethical scholarship in accurate representation and attribution of sources; and displayed accurate spelling, grammar, and punctuation.28Total:200

Attachments

Submissions

M3,A2

ch

il

e

y

t

Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

350,000

400,000 300,000 350,000

600,000 550,000

450,000 450,000 450,000 500,000 550,000 600,000 750,000

800,000 600,000

– 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0

– 0 150,000 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0

75,000

.

– 0

150,000 150,000 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0

– 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0 – 0

10,000

– 0

External Financing Balance

Module 3, Assignment 2 Template
Genesis Cash Budget
Year 0
Argosy: Argosy:
Note, the percentages used in Year0 may be different from those estimated in the budget

. Monthly Cash Budget Year 1 Monthly Cash Budget Year 2
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
Cash Inflow
Sales (Reference only) 300,000 350,000 400,000 450,000 550,000 600,000 700,000 750,000 500,000 800,000
Cash Collections on Sales
10% in month of sale 30,000
25% in first month after sale 75,000
35% in second month after sale 105,000
30% in third month after sale 90,000
Other Cash Receipts 12,500
Total Cash Inflow 312,500 – 0
Cash Outflows
Material Purchases (Reference only) 150,000
Payment for Material Purchase
100% in month after purchase
Other Cash Payments:
Other production cost 30%
of Material cost paid month
after Purchase
Selling and Marketing Expense 15,000
General and Administrative expenses 60,000
Interest Payment
Tax Payment
Dividend Payment
Total Cash Outflows
Net Cash Gain/(Loss) 162,500 (150,000)
Cash Flow Summary
Cash Balance start of the month 10,000
Net Cash Gain/loss
Cash Balance at end of month
Minimum Cash Balance desired
Surplus cash (deficit)
External Financing Summary
External Financing Balance
at start of month
New Financing Required
negative amount from cash
surplus (deficit)
External Financing Requirement

Running Head: COST & DECISION MAKING ANALYSIS

Running head: GENESIS ENERGY CASH POSITION ANALYSIS 1

Genesis Energy Cash Position Analysis

Financial Management | B6022-P A01

Module 3, Assignment 2

A brief analysis of Genesis Energy’s cash flow statements shows that the company has strong sales but weak cost control. Apart from the reduced sales revenue in December which could just be as a result of seasonal factors; the company is growing as we show a steady pattern of an increase in monthly sales. However, with only ten percent of sales collected in the month of sale, and the rest of the ninety percent collected in the first, second and third month after sale, it is taking the company an average of over ninety days to collect sales revenue. Late collection on sales indicates ineffective accounts receivable management. The company is operating on a very high days sales outstanding (DSO) or average collection period (ACP), which is the average length of time that the firm must wait after making a sale before receiving cash (Brigham & Ehrhardt, 2010).

In total, when all the sources and uses of cash are netted, Genesis Energy’s cash outflow exceeds its inflow every single month until August. This indicates that for over half the year, the company does not maximize its cash inflows. Downward trends or negative net cash flow from operations almost always indicate problems (Brigham & Ehrhardt, 2010). Full payment to material suppliers and other production costs are being made the month after purchase, even though all the cash from sales are not received for over three months after sales. Although this can be viewed as is a positive element as it shows that the company is meeting its accounts payable obligations on a timely basis, it also indicates ineffective accounts payable management as this will increase external cash requirement. Collecting accounts receivable on a timely manner and negotiating better accounts payable terms will help the company’s cash flow, which may in turn reduce the amount of external financing required and therefore reduced interest payment.

The company’s cash flow summary shows that external financing in the region of $450,000 to $550,000 will be required for the first eighteen months and this amount will increase from the third quarter of the subsequent year to $2,400,000. As mentioned above, external financing can be reduced by negotiating better accounts payable terms and collecting accounts receivable on a timely manner. Since the company may require financing for over a year, long term financing is recommended. Capital borrowed for a period longer than one year is classified as long term financing. This can take the form of debt financing like loans and bonds, which involves repaying borrowed funds plus interest at a predetermined time in the future, or equity financing, which involves giving up a portion of the ownership of the business in exchange for the capital raised in form of common or preferred stock. The company’s cash flow analysis shows that interest of $75,000 is paid every year which indicates that Genesis Energy has an existing loan. Equity financing has several advantages. For example, unlike debt financing which involves loans with interest repayment, there is no obligation to pay dividends to shareholders and there is no fixed maturity. Therefore Genesis Energy can raise capital by issuing new shares, or by retaining and reinvesting earnings. Rather than distribute earnings to its shareholders, earnings can be reinvested as capital. The interest of $75,000 paid in December will be eliminated with equity financing.

Bearing in mind the financial stress Genesis Energy is undergoing, it is very unlikely that dividends are going to be paid to shareholders in the very near future. The company does not currently have enough working capital which means that earnings will be affected.

Comparing the estimated external financing that will be required of $550,000 within the first eighteen months, and $2,400,000 long term, because of the added benefits, it will be beneficial for Genesis Energy to seek long term financing at 9% or equity at 10%. Since the interest rate difference is only 1%.

Reference

Brigham, E. F., & Ehrhardt, M. C. (2010). Financial Management: Theory and Practice, 13e,

13th Edition. [VitalSource Bookshelf version]. Retrieved from http://digitalbookshelf.argosy.edu/books/1111894922/id/ch03lev1sec1

Financing Options

Short TermLong TermEquity

Interest Rate8%9%10%

External Financing

550,000 44,000 49,500 55,000

2,400,000 192,000 216,000 240,000

Annual Interest

Genesis Cash Budget ($000)

DecJanFebMarchAprilMayJuneJulyAugSeptOctNovDecMarchJuneSeptDec

Cash Inflow

Sales (Reference only)

300,000 200,000 350,000 400,000 500,000 550,000 700,000 700,000 650,000 900,000 850,000 750,000 500,000 150,000 190,000 3,000,000 2,400,000

Cash Collections on Sales

10% in month of sale

30,000 20,000 35,000 40,000 50,000 55,000 70,000 70,000 65,000 90,000 85,000 75,000 50,000 15,000 19,000 300,000 240,000

25% in first month after sale

– 75,000 50,000 87,500 100,000 125,000 137,500 175,000 175,000 162,500 225,000 212,500 187,500 125,000 37,500 47,500 750,000

35% in second month after sale

– – 105,000 70,000 122,500 140,000 175,000 192,500 245,000 245,000 227,500 315,000 297,500 262,500 175,000 52,500 66,500

30% in third month after sale

– – – 90,000 60,000 105,000 120,000 150,000 165,000 210,000 210,000 195,000 270,000 255,000 225,000 150,000 45,000

Other Cash Receipts (Rental Income)

15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000

Total Cash Inflow

45,000 110,000 205,000 302,500 347,500 440,000 517,500 602,500 665,000 722,500 762,500 812,500 820,000 672,500 471,500 565,000 1,116,500

Cash Outflows

Material Purchases (reference only)

150,000 100,000 175,000 200,000 250,000 275,000 350,000 350,000 325,000 450,000 425,000 375,000 250,000 75,000 95,000 1,500,000 1,200,000

Payment for Material Purchase

100% in month after purchase

– 150,000 100,000 175,000 200,000 250,000 275,000 350,000 350,000 325,000 450,000 425,000 375,000 250,000 75,000 95,000 1,500,000

Other Cash Payments

Other production cost 30%

of Material cost paid month

after Purchase

– 45,000 30,000 52,500 60,000 75,000 82,500 105,000 105,000 97,500 135,000 127,500 112,500 75,000 22,500 28,500 450,000

Selling and Marketing Expense – 5% of Sales

15,000 10,000 17,500 20,000 25,000 27,500 35,000 35,000 32,500 45,000 42,500 37,500 25,000 7,500 9,500 150,000 120,000

General and Adminstrative expenses 20% of Sales

60,000 40,000 70,000 80,000 100,000 110,000 140,000 140,000 130,000 180,000 170,000 150,000 100,000 30,000 38,000 600,000 480,000

Interest Payment

75,000 – – – – – – – – – – – 75,000 – – – 75,000

Tax Payment

– 15,000 – – 15,000 – – 15,000 – – 15,000 – – 15,000 15,000 15,000 15,000

Dividend Payment

– – – – – – – – – – – – – – – – –

Total Cash Outlfows

150,000 260,000 217,500 327,500 400,000 462,500 532,500 645,000 617,500 647,500 812,500 740,000 687,500 377,500 160,000 888,500 2,640,000

Net Cash Gain/(Loss)

Cash Flow Summary

Cash Balance start of the month

15,000 – 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000

Net Cash Gain/loss

(105,000) (150,000) (12,500) (25,000) (52,500) (22,500) (15,000) (42,500) 47,500 75,000 (50,000) 72,500 132,500 295,000 311,500 (323,500) (1,523,500)

Cash Balance at end of month

(90,000) (150,000) 12,500 – (27,500) 2,500 10,000 (17,500) 72,500 100,000 (25,000) 97,500 157,500 320,000 336,500 (298,500) (1,498,500)

Minium cash Balance desired

Surplus cash (deficit)

(25,000) (25,000) (12,500) (25,000) (25,000) (22,500) (15,000) (25,000) – – (25,000) – – – – (25,000) (25,000)

External Financing Summary

External Financing Balance

at start of month

15,000 (115,000) (290,000) (302,500) (327,500) (380,000) (402,500) (417,500) (460,000) (460,000) (460,000) (510,000) (510,000) (510,000) (510,000) (510,000) (833,500)

New Financing Required

(negative amount from cash

suplus (deficit)

(25,000) (25,000) (12,500) (25,000) (25,000) (22,500) (15,000) (25,000) – – (25,000) – – – – (25,000) (25,000)

External Financing Requirement

(115,000) (175,000) (12,500) (25,000) (52,500) (22,500) (15,000) (42,500) – – (50,000) – – – – (323,500) (1,523,500)

External Financing Balance

(115,000) (290,000) (302,500) (327,500) (380,000) (402,500) (417,500) (460,000) (460,000) (460,000) (510,000) (510,000) (510,000) (510,000) (510,000) (833,500) (2,357,000)

Monthly BudgetQuarterly Budget

M3,A2

ch

il

e

y

t

Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

350,000

400,000 300,000 350,000

600,000 550,000

450,000 450,000 450,000 500,000 550,000 600,000 750,000

800,000 600,000

35,000

40,000 30,000 35,000

60,000 55,000 50,000 45,000 45,000 45,000 50,000 55,000 60,000 75,000

80,000 60,000

75,000 75,000

87,500

100,000 75,000 87,500

150,000 137,500

112,500 112,500 112,500 125,000 137,500 150,000 187,500

200,000

105,000 105,000

122,500

140,000 105,000 122,500

210,000 192,500 175,000 157,500 157,500 157,500 175,000 192,500 210,000 262,500

90,000 90,000 90,000 105,000 105,000

120,000 90,000 105,000

210,000

180,000 165,000 150,000 135,000 135,000 135,000 150,000 165,000 180,000 225,000

12,500

15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000

562,500

475,000

150,000 157,500 157,500 180,000 180,000 135,000 157,500

270,000 247,500 225,000 202,500 202,500 202,500 225,000 247,500 270,000 337,500

360,000 270,000

150,000 157,500 157,500 180,000 180,000 135,000 157,500 202,500 247,500 270,000 315,000 337,500 270,000 247,500 225,000 202,500 202,500 202,500 225,000 247,500 270,000 337,500 360,000 360,000

45,000

47,250

54,000

47,250

81,000 74,250

60,750 60,750 60,750 67,500 74,250 81,000 101,250

108,000

15,000

21,000

24,000

21,000

45,000 36,000 33,000 30,000 27,000 27,000 27,000 30,000 33,000 36,000 45,000

48,000 36,000

60,000

63,000

72,000 54,000 63,000 81,000

108,000

135,000 108,000 99,000 90,000 81,000 81,000 81,000 90,000 99,000 108,000 135,000

144,000 108,000

75,000 10,000 – 0

. 15,000 15,000 15,000 15,000 15,000

– 0

150,000

371,250

465,750

26,000

37,500

82,500

10,000

162,500 26,000 43,750 54,250 37,500 84,000 125,500 44,750 (250) 9,250 28,500 50,500 94,750 199,500 200,750 162,000 146,250 113,750 91,750 68,000 61,750 56,500 31,750 82,500 173,000

172,500 198,500 242,250 296,500 334,000 418,000 543,500 588,250 588,000 597,250 625,750 676,250 771,000 970,500 1,171,250 1,333,250 1,479,500 1,593,250 1,685,000 1,753,000 1,814,750 1,871,250 1,903,000 1,985,500

25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000

– 0

External Financing Balance

Module 3, Assignment 2 Template
Genesis Cash Budget
Year 0
Argosy: Argosy:
Note, the percentages used in Year0 may be different from those estimated in the budget

. Monthly Cash Budget Year 1 Monthly Cash Budget Year 2
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
Cash Inflow
Sales (Reference only) 300,000 3

50,000 400,000 450,000 550,000 600,000 700,000 750,000 500,000 800,000
Cash Collections on Sales
10% in month of sale 30,000 35,000 40,000 45,000 55,000 60,000 70,000 75,000 80,000
25% in first month after sale 87,500 100,000 1

12,500 1

37,500 150,000 175,000 187,500 1

25,000 200,000
35% in second month after sale 105,000 122,500 140,000 157,500 192,500 2

10,000 245,000 262,500 280,000
30% in third month after sale 90,000 1

20,000 135,000 165,000 180,000 225,000
Other Cash Receipts 15,000
Total Cash Inflow 312,500 320,000 332,500 355,000 3

82,500 390,000 385,000 372,500 395,000 475,000 562,500 640,000 687,500 697,500 642,500 517,500 485,000 492,500 527,500 587,500 662,500 742,500 785,000
Cash Outflows
Material Purchases (Reference only) 202,500 247,500 270,000 315,000 337,500 360,000
Payment for Material Purchase
100% in month after purchase – 0
Other Cash Payments:
Other production cost 30%
of Material cost paid month
after Purchase 47,250 54,000 40,500 60,750 74,250 81,000 94,500 101,250 67,500 108,000
Selling and Marketing Expense 21,000 24,000 18,000 27,000 33,000 36,000 42,000 48,000
General and Administrative expenses 63,000 72,000 99,000 1

26,000 144,000
Interest Payment
Tax Payment
Dividend Payment
Total Cash Outflows 294,000 288,750 300,750 345,000 306,000 259,500 327,750 395,250 465,750 534,000 589,500 592,750 498,000 441,750 400,500 371,250 383,250 424,500 531,000 630,750 660,000 612,000
Net Cash Gain/(Loss) 162,500 43,750 54,250 84,000 125,500 44,750 (250) 9,250 28,500 50,500 94,750 199,500 200,750 162,000 146,250 113,750 91,750 68,000 61,750 56,500 31,750 173,000
Cash Flow Summary
Cash Balance start of the month 172,500 198,500 242,250 296,500 334,000 418,000 543,500 588,250 588,000 597,250 625,750 676,250 771,000 970,500 1,171,250 1,333,250 1,479,500 1,593,250 1,685,000 1,753,000 1,814,750 1,871,250 1,903,000 1,985,500
Net Cash Gain/loss
Cash Balance at end of month 2,158,500
Minimum Cash Balance desired
Surplus cash (deficit)
External Financing Summary
External Financing Balance
at start of month
New Financing Required
negative amount from cash
surplus (deficit)
External Financing Requirement

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