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In the final project, you play the role of a project manager for Riordan Manufacturing. The vice president of international operations has hired you to oversee the relocation of its operations in Hangzhou,China, to the city ofShanghai. Riordan expects you to develop a thorough project plan and presentation.
a.
Develop the risk management plan.
1)
Identify at least five specific risks that are applicable to the Riordan project.
2)
Create a risk assessment matrix table in Microsoft® Word. For each risk identified
a)
quantify the likelihood and probability of the risk occurring.
b)
identify the effect of the risk.
c)
provide an overall risk assessment score.
d)
estimate when the risk could occur.
e)
explain how you would mitigate each risk.
b.
Develop the change control management plan.
3)
Describe how changes to the project scope, timeline, and budget for the Riordan project will be requested, reviewed, approved, reported, and communicated.
4)
Identify who will be responsible for managing the change control process, reviewing and approving the change requests, and communicating the approved changes to project stakeholders.
5)
Explain the role of change control management and discuss how changes to the project schedule and project budget will be managed.
M E M O R A N D U M
To: Charles Williamson, Dale Edgel, Lowell Bradford, Clyde Cousins, Maria Trinh, Robert
Lord
From: Hugh McCauley
Re: China Relocation
Confidential
Our initial decision to locate our China operations in Hangzhou was driven largely by the fact
that our Chinese partners already had facilities there and the city’s proximity to the Qiantang
River. We thought that the river access which led on to Hangzhou Bay would be sufficient to
handle our shipping needs.
As the production volume from the China plant has increased, we are seeing that significant
savings can be had by utilizing container shipping companies such as the China Shipping
Container Lines, a branch of the China Shipping (Group) Company. Most of the container
shipping companies utilize ports in Hong Kong and Shanghai.
While the Shanghai port is only 180 kilometers away from our current location, we are incurring
additional logistical steps in shipping out of Shanghai.
• Currently, our products are trucked to a port on the Qiantang River and loaded into
shipping containers. The containers are then loaded onto barges that make their way to
the Shanghai port. The barges dock in Shanghai where the containers are offloaded
and trucked to another area of the port where they are loaded onto to the ships that will
take them to their final destinations.
• Alternatively, we could transport the products by truck to the port at Shanghai where
they would be loaded into containers and then directly onto the ships that will be taking
them to their final destinations. However, the trucking companies, knowing that they are
being used as an alternative to the local shipping companies to move the same products
to the Shanghai ports, generally charge just as much as the shipping companies for the
same volume of goods.
We believe that the relocation of the China operations to the city of Shanghai will result in
significant cost savings, will provide our operations with a more substantial urban infrastructure
and will put us into a better position to market and ship our Chinese products throughout Asia
and Europe.
China Relocation Memo
Page 2
We have incorporated a move of the China operations to Shanghai within the next five years
into the strategic planning of Riordan Manufacturing and Riordan Industries. Please begin
drafting strategic plans for how such a move will impact your areas of responsibility and how
your areas will facilitate the relocation.
Running head: RIORDAN PROJECT MANAGEMENT PLAN
PROJECT MANAGEMENT PLAN
10
Scope Statement
Project Title: China Relocation
Date:
Prepared by:
Project Justification:
This project plan involves the location of Riordan Manufacturing’s China operations in Hangzhou. The major driving force for this decision is the fact that the company’s Chinese partners already have the necessary facilities in place. In addition, another reason for this is that the Hangzhou city is proximal to the Qiantang River. Consequently, Qiantang River is significant since the access to the river is responsible for Hangzhou Bay, which is big enough to handle the company’s shipping needs. The project is also justified by the fact that there has been an increase in the volume of production from the China plant and therefore, if container shipping companies for instance the China Shipping Container Lines are utilized. The ports in Shanghai and Hong Kong are utilized by container shipping companies. However, Shanghai port, which is 180 kilometers away from the current location, results in extra logistical steps. The products of the company are transported to a port located on Qiantang River before being loaded into containers for shipping. The shipping containers are then loaded onto barges and taken to Shanghai port. At Shanghai, the shipping containers are offloaded and transported to another place of port where final loading takes place before delivery to final destinations. The other option is to use the truck to transport the products to the Shanghai port. There, they will be loaded into shipping containers and onto the ships directly for delivery into their final destinations. However, trucking companies charge the same price as local shipping companies. Therefore, if the China operations are relocated to the city of Shanghai, there will be great cost savings. Besides, there will be more sufficient urban infrastructure, putting the company in a better market position and the company’s Chinese products can be shipped throughout Europe and Asia.
Project Characteristics and Requirements:
1. Increased shipping destinations
2. Cost Saving
3. Time reduction
4. Simplicity of operation
5. Flexibility – ability to expand and adapt
Summary of Project Deliverables
Project management-related deliverables: business case, charter, team contract, scope statement, WBS, schedule, cost baseline, status reports, final project presentation, final project report, lessons-learned report, and any other documents required to manage the project.
Product-related deliverables: research reports, design documents, software code, hardware, etc.
1. Structural documents
These include the documents highlighting the main features of the way the port will be structured to manage many operations.
2. Structural Layout/ drawings/ schematics
This refers to the mapping of the whole project, the different locations, offshore and on land locations and the layout of the same.
Project Success Criteria:
The success of the project can be based on some criteria. One of the criteria is whether the project was accomplished within the planned time and cost. The other criterion concerns the output. In this case, if the output matches the expected in terms of the amount of cost saving. If the project generates the required amount, then it was successful.
Project Charter
Project Title:
Chinese Relocation
Projected Start Date: 11/25/2013
Projected Finish Date: 12/23/2018
Project Objectives:
·
One of the objectives of the project is to ensure that there is significant cost saving upon the implementation of the project. This is through the reduction of the logistical costs.
· The other objective is to ensure that more Chinese products are shipped to Asia and Europe.
· The third objective is to ensure that there is reduction of time used in trucking and shipping activities.
Approach:
The work will be broken down into a number of main activities, under which the expected deliverables are to be obtained. Among these categories are the structural part, the project initiation part, project planning part and project execution part. The activities are as follows:
1.0 Port Design
1.1 Electrical
1.2 Structural
1.2.1 Documents
1.2.2 Drawing/Layouts/Schematics
1.3 Mechanical
2.0 Project Initiation
2.1 Evaluation and recommendations
2.2 Project Charter development
2.2.1 Submission of project charter
2.2.2 Review of project charter
2.3 Approval of project charter
2.4 Implementation of the project charter
3.0 Project Planning
3.1 Creation of preliminary scope statement
3.2 Project team determination
3.2.1 Kickoff meeting for project team
3.2.2 Development of project plan
3.3 Submission of project plan
3.4 Approval of project plan
4.0 Project Execution
4.1 Project kickoff meeting
4.2 System Design
4.2.1 Hardware/software procurement
4.2.2 Installation of development system
4.3 Testing Phase
4.4 Going Live
Communication Plan
Project Name: Riordan Chinese Operations Relocation
Project Team Members Names and Sign-off:
|
Name |
Sign-off on Team Contract |
|
Project manager |
|
|
Consultant |
|
|
Electrical Engineer |
|
|
Mechanical Engineer |
|
|
Structural Engineer |
|
|
Contractor |
Code of Conduct: As a project team, we will:
· Be considerate since other people will use our work and we will also depend on others as well.
· Be respectful while treating each other since we are all able to make valuable contribution to the project. Disagreement should not result in poor manners and poor behaviors.
· Be collaborative, meaning that individuals should work with others in teams.
Participation: We will:
· All take part in decision making and implementation of the same decisions.
· Contribute in the project planning and project execution processes.
· Offer our time to take part in any of the project’s activity when called upon to do so.
Communication: We will:
· Provide valid email addresses or contact information so that direct responses can be made
· Avoid the use of repetitive arguments and personal attacks while communicating.
· Attend any of the project meetings we are called upon to so as to get information regarding the project.
Problem Solving: We will:
· Seek to find the root cause of the particular problem affecting the project.
· Come up with solutions that are sensible.
· Come up with workable plans for the implementation of the solutions.
Meeting Guidelines: We will:
· Stick to the guidelines agreed upon by the project team.
· Ensure that we accomplish a planned task in time.
· Ensure that we meet the expectations of the tasks assigned to us.
Stakeholder Analysis
|
Stakeholder |
What Information |
When |
How |
Responsible Person |
|||||||
|
Project Manager |
Project Status |
Weekly |
Face to Face/ |
Project Team Leads, Consultant, Contractor |
|||||||
|
Project Team Leads |
Weekly/As Needed |
Project Manager; Project Team |
|||||||||
|
Contractor |
When to execute desired service; Community concerns; port requirements/restrictions ;permit needs |
As Needed before executing desired work/Weekly once work has begun |
Project Manager | ||||||||
|
Consultant |
Assessments/Survey (Preliminary and Final) Findings |
As Completed |
|||||||||
|
Project Team |
Project Team Leads, Project Manager |
Grading Guide
Riordan Manufacturing Project Management PlanGrading Guide
|
Content 60 Percent |
Points Available 2 |
Points Earned |
Additional Comments: |
|
|
All key elements of the assignment are covered in a substantive way and includes the following: 2. Week Two a. Develop the project scope statement and the project charter. b. Construct the work breakdown structure (WBS) in Microsoft® Project® 2007. c. Design the communication plan. 1) Identify the key stakeholder groups and their project information needs. 2) Create a table in Microsoft® Word summarizing what information will be produced during the project lifecycle, including a) status and issues reports. b) the target audience for each type of information. c) when each type of information will be available. d) how the information will be communicated. e) who is responsible for producing the information. · |
2 |
|
||
|
Total Available |
Total Earned |
|||
|
2 |
Great job on the assignment. See comments above. Thanks! |
Running head: PM
PM 3
Name
Institution
Date
B. Rationale behind Cost and Time Estimate
During project planning, the project schedule as well as cost estimate are accepted. These will make the planning of the project’s work complete. At this point, one can start doing the work. Formally, this is termed as project execution and control. Consequently, execution refers to doing the work while control refers to tracking the work and ensuring that it is being done on time as well as within budget. The process of tracking completed work, which refers to scope deliverables against cost and time, is referred to as Earned Value Analysis. The purpose of performing Earned Value Analysis is to ensure that there is delivery within budget. In addition, the estimation of Earned Value Analysis helps in learning whether a good job was done in cost and time estimate. There are two important reasons for tracking actual cost and time as the project is being worked on. First, the data obtained is very essential input for future estimates. Secondly, this makes it possible to compare the actual cost and estimated costs at the end of the project, day by day, line by line and the planned schedule to the actual schedule.
c. Determination of the Project Budget
|
Cost Element |
Activity |
Cost Estimate ($ Millions) |
|
Port Design |
Electrical Requirements |
4 |
|
Structural Requirements |
3. 5 |
|
|
Mechanical Requirements |
4.5 |
|
|
System Design |
Hardware |
1.5 |
|
Software |
1.0 |
|
|
Project management |
5 | |
|
Pre-commissioning of the port |
5.5 |
|
|
Hook up |
||
|
Commissioning |
||
|
Total |
35 |
