Event Plan!

 

I need help with my Event Management class. I need you to do the event Budget, Security/Events Staff Plan
 and Timeline. Put in mind that the budget need to be realistic ( real number not from your mind ). Also I need refrences ( just the links ).

Use the attached files for the budget and safety plan. Also I attached a file shows what kind of event I planed to do ( Soccer game between Real Madrid vs Manchester United ).

 

Budget

Name

Budgeted Actual

$ – 0

$ – 0

$ – 0 $ – 0

$ – 0 $ – 0

=

$ – 0 $ – 0

Budgeted Actual Expense: Budgeted Actual

$ – 0 $ – 0

$ – 0 $ – 0

$ – 0 $ – 0

($1/Ticket = 2.63%)

$ – 0 $ – 0

$ – 0 $ – 0

$ – 0 $ – 0

Total Income $ – 0 $ – 0

$ – 0 $ – 0

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Budget/Settlement

Concert:

Date:

Capacity:

Promoter:

Time: Doors ** Show **

With Comps:

Place:

Income:

Budgeted

Actual

General Price:

Ticket Sales

$ – 0

General Tickets Sold:

Parking Revenue

Gross Potential:

Ancilary Income (Concessions, etc.)

Target Gross:

Total Income

Expense:

Building Expenses:

Advertising:

Ambulance Service

Newspaper

Box Office Night of Show

Radio

Buy Out

TV

Dressing Rooms

Posters

T-Shirts/Ushers/Ticket Takers

Other

Laundry

Piano Tuner

Variable Costs (Capped)

Postage & Mailing

Ticketing (3.5% of Sales)

Printing/Graphics/Copies

Riggers/Spotlights/Equip

Variable Costs (Uncapped)

Stage Mgr., Hands/Loaders

Rent

($1/Ticket = 2.63%)

Supplies/Misc

Production Fee

Telephones

Vehicle/Runner

Credit Card

Sound/Lights

(≈2.5% of 80% of Sales)

Damage Deposit

Lodging

Total Expenses

Promoter Profit (5%)

Union Labor and Equipment:

Recycling Receptacles

Income Expense

Chairs, Tables Rent/Delivery

BB Floor R & R

Net Potential

$0.00

Fork Lift (Load-In/Load-Out)

Break Even

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Staging R & R/Rent/Build

Split Point

Electrician

95/5 Split – Artist

Misc Charges/Shore Power

Artist Walkout (Sellout)

Grid Inspection

Promoter Walkout (Sellout)

Police

Speaker Removal

Talent:

Headliner/Act/Performers

Security Plan

1. Event

Details

:

· Event Name

· Event Date:

· Event

Time

(s):

· Event Location:

· Crew Arrival Time:

· Crew Departure Time (Estimated):

· Estimated Target Market:

· Estimated Attendance:

2.

Check Points/Zones

& Details:

3. Zones of significant interest:

4. Detailed Security Timeline:

Time	Check Points/Zones	Details	Number of Staff Required

5. Total Staffing Needs:

6. Contact Information:

7.

Layout/Diagram of Set-up:

Event Proposed: Soccer Game

Event Date Proposed: July 10th

Event Venue Proposed: UCLA, California

Why do you want to do this event?

– Because its the most popular sports in the world, and it will be very successful if I bring

Two famous teams like: Real Madrid vs Manchester United.

What is your target market (who is coming)?

– The people who loves soccer, or people who wants have fun watching two well knowing soccer

teams with there famous players.

How many people do you estimate would come to this event?

– More than 30,000 people.

What are some elements (positive and negative) you need to think of before booking this event? (Conflicting local events, cost vs. reward, is your event limiting to too small of a population)

– Positive Elements:

* High Profits
* Easy to advertise for the match

– negative Elements:

* The difficulty of organizing the event due to high attendance.
* High risk of facing riots