IFSM Database – MS ACCESS

Requirement

Points Allocated

Comments

· Launch MS Access and open a Blank Access database.

· Save the new database with the following name:

“Student’s First Initial Last Name Vendor”
Example: JSmith Vendor

0.25

Create a table with all the following fields and settings:

A. Vendor ID (autonumber)

B. Company Name (text)

C. Contact’s First Name (text)

D. Contact’s Last Name (text)

E. Billing Address (text) (this is the street address)

F. City (text)

G. State (text—limited to 2 characters)

H. Zip Code (text—limited to 5 characters)

I. Phone number

J. YTD Orders (currency)

K. Preferred Vendor (Yes/No)

1.0

The Vendor ID field must be set as the primary key (*). If the Vendor ID is not the primary key,

0.5

points will be deducted. If you have properly set the Vendor ID field as the primary key, it will be numbered automatically (Auto Number).

· Name the table as follows:

Vendor Table

· Use the Form Wizard to create a form that uses all the fields from the Vendor table.

· Use a Columnar layout

· Select a theme

Let the Form Wizard guide you through the completion of the form.

· Name the form as follows:

Vendor Contact Entry Form

You should be finished with the form at this point. It is best if you allow the Form Wizard to open the form to view and enter information.

You can either use the form or enter data directly into the table.

· Enter all the appropriate data for five vendors (such as Best Buy, CDW, and CompUSA.)

·
Mark at least one Vendor as a preferred Vendor.

It is important to complete all data entry prior to moving on to create the report. You should also use the table to manually review and audit all entries to ensure accuracy and consistency prior to report setup. If find any data entry errors or inconsistencies, simply go back the item in the form and make the appropriate corrections. Missing data or including data that should be ignored will result in a deduction.

1.5

When you are finished, the Vendor Table should contain all the contact information for five vendors. You may need to create fictitious information for contact names –other field information should be available from the company website.

The form will automatically populate the Vendor ID for you because this is your primary key. Vendor Names will be your five vendors.

Use the Report Wizard to create a report for the database that uses the following fields:

· Vendor Name

· Contact First and Last Name

· Complete Address (Street, City, State, Zip)

· Phone Number

Let the Report Wizard guide you through the completion of the report.

Make sure that you do not select the Product ID field.

· Set up the report to be sorted by Vendor Name.

· Use Landscape orientation.

· Select an appropriate style that improves readability.

.50

· Name the report as follows:

Vendor Contact Report

After you name the report, you should allow the Report Wizard to let you preview the report. If you created the report correctly, you should see the items sorted alphabetically by Vendor. (Only one Vendor Contact report should be submitted for grading or points will be deducted.)

· Create mailing labels for the vendor list: Include

· Contact person’ name

· full company name

· full mailing address.

· Save this report as “Mailing Labels.” Be sure to view your mailing labels to ensure correct spacing of the name, address. etc.

Create an MS Word document.

· Set it to double space

· normal text

· Arial, 12 point.

Save the document as:

“Student’s First Initial Last Name Access Questions”
Example: JSmith Access Questions

Create a Title Page which shows title, your first and last name, course and due date.

The title must be “Specification for [insert your first and last name]”.

In your MS Word document, answer both of these questions in 4 to 5 well written sentences.

Questions:

1. If your database contained data about 1,000 vendors (using the same fields contained in this exercise), what other types of reports (besides contact information) could you create with the data?

2. How would these reports assist you in preparing your solution to your case study?

2.0

Spelling and data entry consistency.

These points are not included in deductions for missing data or incorrect grouping on the report. This means a combination of missing data; report grouping problems; or spelling and data entry consistency errors could result in a several point deduction.

When submitting your project, be sure to attach BOTH the Access database (the table, form, and 2 reports will be included in the single database file) AND the Word document which contains answers to the two questions above.

TOTAL:

10