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Please find the most important points to be considered together with the one inside the attached word.
Also, find the attached 3 Periodic Reports for your reference as well.
Note: the internship program was during summer period which is (July 01, 2024 – August 15, 2024)
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor, academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training journey. This part will aid the students to learn basic elements of academic writing. To express their appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
Chapter 1: Description of the company
Company website:
https://www.aramco.com/
Chapter 2: Internship activities
Description of co-workers:
My main supervisor was: Khalid Al Tarouti
My acting supervisor who covered my evaluation period was Hussain Dubais
In addition to my colleagues (Maintenance planner & contract planner) who helped me a lot in several tasks.
The tasks which were assigned to me during the internship program:
1/ 2025 – 2027 Business Plan (SBP).
2/ Excess Materials Inventory (Cost Saving).
3/ Man Hours Cost Including Labors.
4/ Overtime Optimization.
5/ Transportation Expenses Tracking.
Chapter 3: Recommendations
I think writing about my basic information is not that important at the end of this report, kindly advise.
College of Administration and Finance Sciences
Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:
Training Organization:
Trainee Department:
Field Instructor Name:
Field Instructor Signature:
Course Title:
CRN:
Internship Start Date:
Internship End Date:
Academic Year/Semester:
For Instructor’s Use only
Instructor’s Name:
Total Training Hours /280
Students’ Grade: Marks Obtained /30
Level of Marks: High/Middle/Low
College of Administration and Finance Sciences
Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and
use the cover page above)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the
following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This
includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks
being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per
week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey. This part will aid the students to learn basic elements of academic writing. To express their
appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers,
other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees.
Provide a list of functions performed by different departments/divisions in the internship organization.
Provide an overview off the production system or service procedure (what are the resources, inputs,
outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)
used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service groups
• What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost system, evaluation
of consumers, needs, product strategy, distribution strategy, promotional strategy)?
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the
following types of analysis and questions. You do not have to answer all the questions in the list: •
Describe your working conditions and functions, such as: Who is your supervisor (include his/her name
and his/her position); other team members or co-workers and what their functions are to complement
yours.
• Provide a detailed description about the department(s) that the trainee did her/his training with them.
Adding all sub-divisions for this department(s) if it is available. Student can add to this description a
supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive?
College of Administration and Finance Sciences
• Describe what kind of working documents and analysis you did there and what experiences you have
gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice (things you did or
observed at the company) must be made and highlighted. In this section the student can add a supported
table includes which academic course (s) (course title and code) helped to perform training tasks. For
example, two columns; the first one shows the course name and second column shows the tasks
performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
• Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the training
experience. Reference If it is needed Appendix (option) This will help the instructor to have a background
about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for
future job application especially for fresh graduates who do not have previous practical experiences.
• Basic information (name, city, contact details…etc.).
• Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her previous
experiences
College of Administration and Finance Sciences
Form Number 3 – PERIODIC REPORT
Start Date:
Internship Student Report | Month # 1 First Two Weeks
23_/_06_/ 2024_
End Date: _13 /
Student’s Name:
07_/_2024
Student’s ID Number:
Training Organization:
Trainee Department:
Trainee Supervisor Name:
Faculty Member: Hamad A AlHumoudi
Course: Internship – Accounting
CRN:
Academic Year/Semester: Summer Semester, 2024
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
Task(s)
New skill(s)
Meeting(s)
Difficulty/ Challenge(s)
What are the activities and tasks given to you during this
month?
• Meeting was conducted with the unit supervisor and
we’ve discussed regarding the summer internship
program and how it’ll impact/ develop my skills after
the completion.
• Completed of an eLearning Course related to the
Emergency Response Plan ERP System and how to
deal during an emergency as well as completed
several safety courses related to the hazards, which
might occur due to plant activities.
• Attended the team meeting which was conducted in
the main building conference room to discuss the
Single Business Plan (SBP) due to the division
manager request for final review before the
submission date.
What skills did you learn through the month?
Communication skills and technical skills such as data
analysis.
How many meetings did you attend?
Two meetings were conducted:
• First one was with unit supervisor at the startup of the
program.
• Second meeting was managed with the unit
supervisor and one of his employees who was
assigned to accomplish a specific Materials Surplus
Inventory list to determine the Cost Saving.
What are the difficulties you had this month?
The unit which I assigned in has many activities/tasks with
the division which let me to schedule a meeting prior any
discussion with the unit supervisor or cause the mentor to
have difficulties to answer my inquiries or questions.
How did you overcome these difficulties?
In the up-coming week I will try to ask for such a fair
solution and assign one free employee from the unit to focus
with me and to discuss with me all of my inquiries related to
College of Administration and Finance Sciences
the assigned tasks.
Learning
What did you learn from completing the tasks
I’ve learned from the support which I received from the unit
supervisor in how to set and develop my soft skills during my
internship period. Also, I got know which group we should
communicate with by email to have the materials cost from
the warehouse & logistics department.
What did you want to learn more?
I would like to learn how the top-level management distribute
the division’s yearly budget to avoid loss and gain the
surplus. Moreover, I would like to learn in how we could
enhance our leadership skills specially during a critical
situation.
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name:
Signature:
College of Administration and Finance Sciences
Form Number 3 – PERIODIC REPORT
Internship Student Report | Month# 1 Second 2 Weeks
Start Date: 14 / 07 / 2024
End Date: 23 / 07 / 2024
Student’s Name:
Student’s ID Number:
Training Organization:
Trainee Department:
Trainee Supervisor Name:
Faculty Member: Hamad A AlHumoudi
Course: Internship – Accounting
CRN:
Academic Year/Semester: Summer Semester, 2024
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
Task(s)
New skill(s)
Meeting(s)
Difficulty/ Challenge(s)
What are the activities and tasks given to you during this
month?
• I’ve learned related to the Units Transportation
Expenses Tracking which track the cost of the
requests for shipping some materials such as
mechanical seals, general materials, raw materials and
repairing equipment outside our department locally in
another department which is located in another city.
For example, shipping these materials from Ras
Tanura to Dhahran to process an additional repair
utilizing their capability and quality.
• One of the main task I’ve taken this week is that
taking the cost or expense of the processes
transportation of one of our division units which is
Ras Tanura Machine Shop.
What skills did you learn through the month?
I’ve learned how we could track and get the required cost to
track transportation requests of a unit by overviewing the
tracking numbers (truck request number) from SAP system.
How many meetings did you attend?
Two meetings were conducted individually with the contract
planner and maintenance planner of the specific unit.
What are the difficulties you had this month?
One of the main things is that Data Accuracy which I need to
be sure regarding the accuracy of the data inputs from the
SAP and errors in recording can lead to incorrect cost
calculations and this might affect financial planning of the
division. Also, I’ve faced some issues in displaying the cost
from the SAP system in the beginning because I had no
authority to display the SAP then one of the planned
explained to me in how to apply it and process it for
approval.
How did you overcome these difficulties?
By helping one of the planners to guide me in how to apply
and get the SAP system access.
College of Administration and Finance Sciences
Learning
What did you learn from completing the tasks
I’ve realized that tracking of such expenses or costs are not
easy and it’s difficult to be accurate but at the same time it’s
very important to have such tracking to plan ahead for the
next budgets.
What did you want to learn more?
Get Deep and learn more in some cost tracking tactics which
helps to plan the division’s budgets and mainly in managerial
accounting.
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name:
Signature:
College of Administration and Finance Sciences
Form Number 3 – PERIODIC REPORT
Internship Student Report | Month # 2 Third 2 Weeks
Start Date: 15 / 07 / 2024
End Date: 31 / 07 / 2024
Student’s Name:
Training Organization:
Student’s ID Number:
Trainee Supervisor Name:
Faculty Member: Hamad A AlHumoudi
Course: Internship – Accounting
CRN:
Trainee Department:
Academic Year/Semester: Summer Semester, 2024
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
Task(s)
New skill(s)
Meeting(s)
Difficulty/ Challenge(s)
Learning
What are the activities and tasks given to you during this
month?
I’ve assigned to work on checking, tracking the Man Hours
Cost specially for the contractor’s labors as well as the
employees working hours cost and how this type of cost
might affect to the production budget.
What skills did you learn through the month?
I’ve learned and reviewed in how we could manage and audit
the Man Hours Cost. For example, knowing that we should
include allocating scarce machine hours or limited supplies
of materials to products. The main information or skill which
I knew that Man Hours Cost is multiple levels of volume and
this is called a flexible budget.
How many meetings did you attend?
I haven’t been included in any meeting this week.
What are the difficulties you had this month?
I had several difficulties such as calculating the estimation
Man Hours Cost so we could plan the flexible and production
budget. As the flexible budget should be prepared at the
beginning of the year for planning purposes, and at the end of
the year for performance evaluation.
How did you overcome these difficulties?
I’ve reviewed the managerial accounting materials to know
how the assigning costs to cost objects will be. To illustrate,
referring to the direct costs (which is costs that can be easily
traced to other cost object) such as direct materials and direct
labors. The other assigning cost is indirect costs (which is
costs that can’t be easily traced to other cost objects) such as
manufacturing overhead.
What did you learn from completing the tasks
I’ve learned how each cost is very important to plan ahead
the organization budgets. Because each cost whether fixed or
variable has an impact on the organization’s strategy and
financial health.
What did you want to learn more?
College of Administration and Finance Sciences
How we could be specific and avoiding mistakes on
calculating the costs of a big companies. By understanding
different cost types (Fixed Costs, Variable Costs & SemiVariable Costs). As well as by using the detailed cost
categories (Direct Costs, Indirect Costs and Overhead Costs).
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name:
Signature:
